Agenda Regular Monthly Meeting April 20, 2015

REGULAR MONTHLY MEETING AGENDA

MONDAY, APRIL 20, 2015, 7:00 PM

REMINGTON TOWN COUNCIL

REMINGTON VOLUNTEER FIRE & RESCUE DEPARTMENT BUILDING

TRAINING ROOM 1

200 EAST MARSHALL STREET, REMINGTON, VIRGINIA

 

I.        CALL TO ORDER:  RECOGNITION OF TOWN COUNCIL, STAFF AND GUESTS

II.        PLEDGE OF ALLEGIANCE

III.       CITIZENS TIME
- Brian Scannon: American Legion Post

IV.         RVFRD FIRE CHIEF’S QUARTERLY REPORT

V.          COMMITTEE REPORTS
                 A.  POLICE/PERSONNEL          Chair: Ashby   Member: Clatterbuck, Heaney

                 B.   WATER                    Chair: Heaney  Member: Loving  

                 C.  PUBLIC FACILITIES          Chair: Ralls  Member: Heaney
- Quote to repair portion of Franklin Street – Loving
- Non-motorized vehicles on Franklin Street – Erard
- Toters – Ralls
- Upgrading and Installing Lights – Allison

                  D. FINANCE COMMITTEE     Chair: Clatterbuck              Member: Ashby
- Monthly Report
- CD Renewal Recommendation
- 2015-16 Budget Schedule

                  E.  COMMUNITY DEVELOPMENT   Chair: Allison          Member: Ralls
- Pet Waste Receptacles – Allison
- Movie Night – Allison

              F.  CEMETERY       Chair: Loving                    Member: Allison
- Authorize Advertising to add text to Cemetery Rules and Regulations – Erard

VI.         UNFINISHED BUSINESS
- New Town Hall Committee Report
- Water Connection for Remington Community Gardens – Erard
- Water Connections for Rappahannock Landing – Erard
- Public Notice for Bids for New Town Hall – Erard

VII.        NEW BUSINESS

VIII.      STAFF REPORTS
- Town Administrator
- Town Superintendent
- Town Clerk
- Police Chief

IX.       CONSENT AGENDA
-Bill Listing
- Treasurer’s Report
- Draft Minutes: Work Session – March 9;  Public Hearing/Regular Monthly Meeting – March 16

X.         CLOSED SESSION – AS NEEDED

XI.       ADJOURNMENT              

Posted in Meeting Agendas | Comments Off

Regular Monthly Meeting January 12, 2015

REGULAR MONTHLY MEETING MINUTES

REMINGTON TOWN COUNCIL

MONDAY, 12 JANUARY 2015, 7:00 PM

REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT

200 EAST MARSHALL STREET

 REMINGTON, VA  22734

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

 

Town Council Members Present:   Devada R. Allison, Jr.

                                                                       Evan H. “Skeet” Ashby, III

                                                                      J. Wilson Clatterbuck

                                                                     Stanley L. Heaney, Sr.

                                                                      Chad M. Ralls

 

Town Council Members Absent:     Van M. Loving

 

Town Staff Present:                     Town Clerk/Treasurer Kimberly A. Bowrin

                                                            Town Superintendent James E. Steward

                                                            Police Chief Charles T. Proffitt

                                   

Guests Present: Brian Scannon – American Legion Post 247

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME

Mr. Scannon addressed the Council about the flags at the Cemetery. Mr. Scannon stated that American Legion Post 247 will be donating one foul weather flag per year to the cemetery. Mr. Scannon continued to share that VFW 7728 in Bealeton will also be donating one foul weather flag per year.  Mr. Scannon stated that foul weather flags are heavier and should be able to withstand the weather so that a flag will be flown at the cemetery at all times. Town Superintendent Steward shared with the Council that the gentleman who donated the flag pole is looking will also be donating solar powered halo light to illuminate the flag.

COMMITTEE REPORTS

PERSONNEL/POLICE COMMITTEE:  Chair – Ashby    Member – Clatterbuck, Heaney

Council Member Ashby shared with the Council that the temporary laborer that Mr. Steward found for trash collection day has also applied for the permanent position.

Council Member Ashby motioned to accept the application of Donald Washington for the laborer’s position. Council Member Allison seconded the motion. There was a short discussion on whether Mr. Washington would be able to work during the summer.  With no further discussion, the motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 10

Absent: Loving

WATER SYSTEM COMMITTEE:  Chair – Heaney                  Member – Loving

Council Member Heaney did not have anything to report for water. Mr. Heaney asked if the newsletter had information regarding snow removal. Town Clerk Bowrin stated that it has been in the newsletter.

Town Superintendent Steward shared with the Council that the Lee’s Glen tank was recently cleaned by scuba divers. He stated that there was under 1/8 inch sediment in it. He stated that the last time it was cleaned was three years ago. Mr. Steward stated that he will have the report on the inspection by the next meeting.

PUBLIC FACILITIES COMMITTEE:  Chair –Ralls Member – Heaney

Council Member Ralls stated that he would be meeting with the staff on providing the homes with trash cans. Mr. Steward stated that he would be like to look at the needs of each home.

FINANCE COMMITTEE:  Chair – Clatterbuck        Member – Ashby

There was no report from this committee.

COMMUNITY DEVELOPMENT:    Chair – Allison            Member – Ralls

Council Member Allison shared with the Council that he sent out a letter to the Remington Baptist Church and the Remington United Methodist Church to install the pet waste receptacles. He also stated that 2 of the receptacles will be on Town property and the other he received permission to have one installed.

CEMETERY COMMITTEE:    Chair – Loving                     Member – Allison

Town Superintendent Steward shared that the Town recently had a burial. Mr. Steward also addressed the Council regarding the contractor who does the mowing at the cemetery. Mr. Steward stated that his prices will remain the same for the next mowing season at $425.00.

Council Member Ashby motioned to continue with Charles Elkins as our mowing contractor for the cemetery at no price change. Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving

 UNFINISHED BUSINESS

Council Member Allison presented to the Council the drawing for the new Town Hall. Mr. Allison shared that the committee met with staff and got ideas of what was needed and gave those needs to Mr. Mills. There was a discussion on the plans.

Council Member Allison motioned to accept the drawing as the design for the new Town Hall. Council Member Ashby seconded the motion. There was a discussion on the dimensions of the building. With no further discussion, the motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays: 0

Abstain: Ralls

Absent: Loving

Town Clerk Bowrin shared with the Council that at the previous month’s meeting, Town Attorney Erard presented the final draft for the Comcast Franchise Agreement. Mrs. Bowrin stated that the agreement has to go before a public hearing. Town Clerk Bowrin asked for an authorization to advertise.

Council Member Ashby motioned to authorize to advertise for a public hearing for the Comcast Franchise Agreement. Council Member Allison seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving

 Council Member Heaney asked to go back to committee reports to discuss the wording on the water bills regarding disconnections. Mr. Heaney asked for opinions from staff regarding if the time should be changed and wording changed from “before the opening of business” to 4pm the day before disconnects. The staff responded to the questions stating that it didn’t matter when the time was, there would be someone pushing the limits. The Council discussed the subject. No action was taken to change the time or wording.

NEW BUSINESS

Council Member Ralls shared with the Council that he recently met with the Remington United Methodist Church on the community gardens. Mr. Ralls stated that he would like the Town to contribute by offering a $250 scholarship for the youth who would be entering high education in the agricultural or horticultural field. The Council discussed the subject and asked Town Clerk Bowrin to check with the Town Attorney if it would be possible. This item would be put on the next month’s agenda for discussion with the Town Attorney 

STAFF REPORTS

Town Superintendent

Town Superintendent Steward did not have anything additional to report.

Police Chief

Chief Proffitt did not have anything to report.

Town Clerk

Town Clerk Bowrin reminded Council that a CD will be maturing in February. Mrs. Bowrin stated that she will have the rate information available for the finance committee to make a recommendation at the next meeting.

Mrs. Bowrin addressed an item on the Town Administrator’s report regarding having an Open House for the Town’s birthday rather than an Open House during the holidays. There was a discussion on the subject. Council Member Allison stated that he thinks the Town should have a birthday party but not give up on the holiday Open House.

CONSENT AGENDA

Mayor Billingsley asked the Council for any questions to the Treasurer’s Report or the Bill Listing presented.  Town Clerk Bowrin added an additional bill to the Bill Listing from DaPro in the amount of $1125.00 for the police department software support.  Mayor Billingsley also asked for any additions or corrections for the draft minutes presented for approval.

Council Member Allison motioned to adopt the Consent Agenda with the addition of the DaPro bill in the amount of $1125.00. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving

 

The meeting adjourned at 8:15 p.m.

Posted in Town News | Comments Off

Regular Monthly Meeting December 15, 2014

REGULAR MONTHLY MEETING MINUTES

REMINGTON TOWN COUNCIL

MONDAY, 15 DECEMBER 2014, 7:00 PM

REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT

200 EAST MARSHALL STREET

 REMINGTON, VA  22734

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

 

Town Council Members Present:   Devada R. Allison, Jr.

                                                                      Evan H. “Skeet” Ashby, III

                                                                       Stanley L. Heaney, Sr.

                                                                        Chad M. Ralls

 

Town Council Members Absent:     J. Wilson Clatterbuck

                                                                       Van M. Loving

 

Town Staff Present:                          Town Clerk/Treasurer Kimberly A. Bowrin

                                                                  Town Administrator Sharon G. Lee

                                                                  Town Attorney Andrea G. Erard

                                                                   Town Superintendent James E. Steward

                                                                    Police Chief Charles T. Proffitt

                                   

Guests Present: Brian Scannon – Commander American Legion Post 247, James Ivancic – Fauquier Times

 Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME

Mr. Scannon shared with the Council that Post 247 building is under new construction. Mr. Scannon also shared that the Post recruited 23 new members within the past year. Mr. Scannon offered that the Post is available if anyone is in need. Council Member Ralls asked if the Post would be willing to partner with the Council on a food drive for the Fauquier food bank sometime after the holidays. Mr. Scannon stated that the Post would be interested.

COMMITTEE REPORTS

PERSONNEL/POLICE COMMITTEE:  Chair – Ashby    Member – Clatterbuck, Heaney

Council Member Ashby addressed the letter from Chief Proffitt for the recommendation of raises for the police officers. There was a short discussion on the raises.

 Council Member Ashby motioned to adopt the 3% increase in pay for the police. Council Member Allison seconded the motion. Town Administrator Lee asked for clarification on that the increase in pay would not affect the budget that was passed. Chief Proffitt affirmed that he calculated the hours and raises with the budget. After the discussion, the motion carried.

Ayes: Allison, Ashby, Heaney

Nays: Ralls

Absent: Clatterbuck, Loving

Council Member Ashby shared with the Council that Warren Elkins, the part time laborer, gave his 2 week resignation. Mr. Ashby stated that a draft of the ad was presented for review. There was a discussion regarding the draft ad and the run times for the paper.

Council Member Ashby motioned to go ahead with the posting of the ad for three days in the Culpeper paper and with other ways that the clerk can find to put in front of the people at no cost with a possible run again for a day or two the following week if we don’t get sufficient applicants. Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving 

Council Member Ashby motioned to accept the resignation of Warren Elkins effective December 26, 2014. Council Member Allison seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Loving

Nays: 0

Absent: Clatterbuck, Loving

Council Member Heaney suggested that, since Mr. Elkins last day is before the holiday trash

pick-up, the Council look at hiring a temporary laborer to help with the trash and that they sign

an agreement realizing it’s temporary so that they cannot file for unemployment.

Council Member Heaney motioned to authorize the hiring of a temporary part time laborer until the position can be filled and that Mrs. Lee and Mr. Steward are authorized to hire someone. Council Member Ashby seconded the motion. There was a discussion on the salary rate.

Council Member Heaney amended the motion to add the salary of up to $11 an hour for the position. Council Member Ashby seconded the motion. The amended motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving 

WATER SYSTEM COMMITTEE:  Chair – Heaney                  Member – Loving

There was no report from this committee. Mr. Steward shared that the electric bills at the filtration system are high and that he has taken appropriate actions to try to cut the bills.

PUBLIC FACILITIES COMMITTEE:  Chair –Ralls            Member – Heaney

Council Member Ralls shared that prices for the trash toters have gone down. There was a short discussion on possibly ordering smaller toters for the elderly. Mr. Ralls stated that he could have the representative come with the different sizes to determine what would work for the Town.

No further action was taken on this subject.

At this time Town Clerk Bowrin asked to return to the Police/Personnel committee section of the meeting for clarification. Mrs. Bowrin asked for an effective date to the police pay raises.

Council Member Allison motioned that the pay raise would be effective at the first pay check in January. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney

Nays: 0

Abstain: Ralls

Absent: Clatterbuck, Loving

FINANCE COMMITTEE:  Chair – Clatterbuck       Member – Ashby

Council Member Ashby gave the monthly report for November.

COMMUNITY DEVELOPMENT:    Chair – Allison           Member – Ralls

Council Member Allison shared the house and business decorating contest was judged on Saturday. Mr. Allison stated that after some discussion, the judges only picked one winner for both the house and business. Mr. Allison stated that he was informed that a previous Council motioned to have 3 winners for both. Mr. Allison stated with the rising cost of electricity and the such, he would suggest that the Council award one winner for the house category and one winner for the business category.

Council Member Allison motioned to change so that we have one winner on the residence side and one winner on the business side for the decorating contest. Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

Council Member Allison announced the winner of the house decorating contest at 398 Franklin Street and the business decorating contest winner was Forget Me Not Flowers.

Council Member Allison addressed the subject of the pet waste ordinance. Town Attorney Erard distributed sample ordinances from other localities. Ms. Erard stated that an officer would have to observe the dog doing their business and the owner not picking up the waste in order to issue a citation. Ms. Erard stated that a citizen could go to the magistrate’s office to issue a warrant if they saw it on their own. A discussion followed on the subject of establishing an ordinance and enforcement of the ordinance. Council Member Allison shared with the Council the prices for the pet waste receptacles.

Council Member Allison motioned to authorize the purchase of the receptacles, up to 5, as long as we gain permission to place them throughout Town for the total amount of $1317.50.  Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

CEMETERY COMMITTEE:    Chair – Loving                    Member – Allison

Town Superintendent Steward shared with the Council that years ago a flag pole was donated at the cemetery. He continued to state that the staff flies the flag at the cemetery at all times. Mr. Steward stated that the last two flags were donated and that the flags are becoming costly.

Mr. Steward requested that the staff take down the flag during the winter months and would be erected during ceremonies and holidays.

Council Member Ralls motioned to adopt Mr. Steward’s recommendation to take down flag to keep for future use and to put as needed. Council Member Ashby seconded the motion. A suggestion was made to looking into solar lights to illuminate the flag pole. It was suggested that the committee check for prices. With no further discussion, the motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

UNFINISHED BUSINESS

Council Member Allison gave a quick report regarding the New Town Hall plans. Mr. Allison stated that he met with staff to go get their requests and to review the dimensions.

The Council had a short discussion on the Comcast Franchise Agreement. Town Attorney Erard distributed the updated agreement. Ms. Erard stated that if the agreement is acceptable, a motion to authorize advertisement for a public hearing is needed. There was a discussion about advertising for the January meeting. The representative from the Fauquier paper stated that due to the holidays, the paper would not be distributed. The Council tabled the decision to advertise for the following month.

Town Administrator Lee shared with the Council on the Troy and Banks agreement to look into the Town’s utility bills. Mrs. Lee gave the Council the percentages if Troy and Banks find savings in the Town’s bills. A discussion followed on the subject.

Council Member Ashby motioned to accept the terms from Troy and Banks. Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

NEW BUSINESS

Town Administrator Lee stated that there was recently a question about our officers helping out another police department, if asked. Town Attorney Erard stated that our insurance covers when the officers help them out. A short discussion followed. No further action was taken.

STAFF REPORTS

Town Administrator

Town Administrator Lee shared with the Council that the Town Attorney drafted the letter to the owner of the tree that a concerned citizen brought to a previous Council Meeting. A short discussion followed and Council suggested some changes to the draft letter. Town Attorney Erard stated that she would make the suggested changes to the letter

Town Superintendent

Town Superintendent Steward stated that the staff had received complaints on not having the tree or wreaths on Main Street. Mr. Steward stated that the staff will get both decorated.

Town Administrator Lee shared with the Council that we would re-negotiate with Virginia Power to use the electric at the light pole and look at purchasing new wreaths before next Christmas. A discussion followed on the tree.

Police Chief

Police Chief Proffitt shared with the Council that when the department does safety checkpoints, a specific number of officers are needed. Mr. Proffitt requested permission from the Council to ask Fauquier County Sheriff’s office for additional help, when needed. Mr. Proffitt stated that the Town would pay their wages for that particular day but would be reimbursed from the DMV checkpoint grant.

Council Member Heaney motioned to allow the Chief to reach out to Fauquier County Sheriff’s office to help him run his checkpoints with up to a maximum of $28 per hour which would be payable through the grant. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

Town Clerk

Town Clerk Bowrin shared with the Council that the breakfast with Santa was a huge success. She stated that the fire department collected over 8 bags of toys for the Toys for Tots campaign.

CONSENT AGENDA

Mayor Billingsley asked for any questions for the Treasurer’s Report and Bill Listing. Town Clerk Bowrin added an additional bill of $94 to Chief Proffitt for the purchase of the recorder. Mayor Billingsley asked for any additions or corrections to the draft minutes presented. Town Administrator Lee asked for an addition to the draft minutes on November 17 regarding the motion after coming out of closed session by adding the effective date of December 1, 2014 and changing the wording from deduct to reduce.

Council Member Ashby motioned to adopt the Consent Agenda with the corrections to the November 17 draft minutes and to add the $94 bill for the new recorder. Council Member Heaney seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

Council Member Ralls asked about the lights at the pump house at the Fifth Street well. Mr. Ralls shared that he may be able to get LED lights so that it may help with the electric bill.

With no further business before the Council, Council Member Heaney motioned to adjourn with a second by Council Member Ashby. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

 

The meeting adjourned at 8:44 p.m.

 

 

Posted in Approved 2014-15 Minutes | Comments Off

Joint Public Hearing/Regular Meeting November 17, 2014

JOINT PUBLIC HEARING AND

 REGULAR MONTHLY MEETING MINUTES

MONDAY, 17 NOVEMBER 2014, 7:00 PM

REMINGTON VOLUNTEER FIRE AND RESCUE BUILDING

TRAINING ROOM 1

200 EAST MARSHALL STREET

 

 

Mayor Gerald A. Billingsley called the Joint Public Hearing and Regular Monthly Meeting to order.

 

                Town Council Members Present:  Devada R. Allison, Jr.

                                                                                    Evan H. “Skeet” Ashby, III

                                                                                    J. Wilson Clatterbuck

Stanley L. Heaney, Sr.

Van M. Loving                                  

                                                                                      Chad M. Ralls                                                   

 

       Planning Commission Members:   Gerald Billingsley, Chairperson      

Helen Jones

Larry Webster

        Town Staff Present:  Town Administrator Sharon G. Lee

Town Clerk/Treasurer Kimberly A. Bowrin

Town Superintendent James E. Steward

Town Attorney/Zoning Administrator Andrea E. Erard

Guest(s) Present: Steve Wright – Remington Volunteer Fire Department, John Waldeck – Remington United Methodist Church, Becky Aylor, Bruce Aylor, Marie Shuler – Comcast Communications

 After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

These minutes were constructed from the notes taken from the Town Clerk. Recording of the meeting was lost and was not able to be retrieved.

Mayor Billingsley announced to the Town Council and the Planning Commission that there were 2 joint public hearings for consideration.

 PUBLIC HEARING I

Mayor Billingsley announced that the first public hearing was a Special Use Permit application from the Remington Volunteer Fire Department to build a storage building on a lot that is zoned residential. The lot does not have a main structure on it, which is required by zoning.

Mayor Billingsley opened the floor for comments

With no comments from the public, Planning Commission or Town Council, Mayor Billingsley declared Public Hearing I closed. 

PUBLIC HEARING II

Mayor Billingsley announced that the second public hearing was on Ordinance 06-14: which amends the Remington Town Code, Zoning, Article 16, “General Provisions for Signs,” Section 16-2, “Signs Permitted in all districts,” by increasing the allowable size of a sign that identifies the name of the neighborhood or community from six (6) to seven (7) feet high, with a maximum sign area of thirty five (35) feet, instead of twenty (20) feet.

Mayor Billingsley opened the floor for comments.

With no comments from the public, Planning Commission or Town Council, Mayor Billingsley declared Public Hearing II closed.

PLANNING COMMISSION

Mayor Billingsley opened the Planning Commission meeting.

The Planning Commission reviewed the draft minutes presented for approval.

Commission Member Jones motioned to approve the minutes as presented. Commission Member Webster seconded the motion. The motion carried.

Ayes: Billingsley, Jones, Webster

Nays: 0

Absent: Hendrix, Russell

 The Planning Commission considered the request from the Remington Volunteer Fire Department.

Commission Member Webster motioned to recommend approval of a storage yard application submitted by the Remington Volunteer Fire Department to the Town Council. Commission Member Jones seconded the motion. The motion carried.

Ayes: Billingsley, Jones, Webster

Nays: 0

Absent: Hendrix, Russell

The Planning Commission considered proposed Ordinance 06-14.

Commission Member Webster motioned to recommend the approval of Ordinance 06-14 to the Town Council. Commission Member Jones seconded the motion. The motion carried.

Ayes: Billingsley, Jones, Webster

Nays: 0

Absent: Hendrix, Russell

With no further business before the Planning Commission, Commission Member Jones motioned to adjourn with a second by Commission Member Webster. The motion carried.

Ayes: Billingsley, Jones, Webster

Nays: 0

Absent: Hendrix, Russell

REGUALAR MEETING

Mayor Billingsley opened the Regular Monthly Meeting of the Town Council.

CITIZENS TIME

Mr. John Waldeck from the Remington United Methodist Church addressed the Council with a request to construct 21 15×15 square plots for a community garden. Mr. Waldeck gave a presentation about where the plots would be located. Mr. Waldeck shared that the plots would be for the community to use to grow fresh vegetables. He shared the benefits of community gardens to the Town. There was a brief question and answer period.

Council Member Allison motioned to support the Remington United Methodist Church and the possibility of having the development of a community garden at their lot. Council Member Loving seconded the motion. The motion carried.

Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Abstain: Ashby

Mrs. Becky Aylor shared with the Council that the Remington Cemetery was recently treated with lime and fertilizer.  Mrs. Aylor thanked Warren Elkins and Van Loving, staff members, for their help.

PUBLIC HEARING I CONSIDERATION

The Town Council reviewed and consideration the application from the Remington Volunteer Fire Department to install a storage building on a residential use property owned by the fire department.

Council Member Loving motioned to approve the Special Use Permit application from the Remington Volunteer Fire Department for a storage yard. Council Member Ashby seconded the motion. The motion carried unanimously by a roll call vote.

Allison-Aye

Ashby-Aye

Clatterbuck-Aye

Heaney-Aye

Loving-Aye

Ralls-Aye

Council Member Allison motioned to donated $400 to the Remington Volunteer Fire Department to off-set the application fee. Council Member Heaney seconded the motion. The motion carried unanimously by a roll call vote.

Allison – Aye

Ashby – Aye

Clatterbuck – Aye

Heaney – Aye

Loving – Aye

Ralls – Aye

PUBLIC HEARING II CONSIDERATION

The Town Council reviewed and considered the adoption of Ordinance 06-14

Council Member Ashby motioned to approve Ordinance 06-14 as presented.
Council Member Clatterbuck seconded the motion. The motion carried unanimously by a roll call vote.

Allison – Aye

Ashby – Aye

Clatterbuck – Aye

Heaney – Aye

Loving – Aye

Ralls – Aye

COMMITTEE REPORTS

COMMUNITY DEVELOPMENT           Chair – Allison                        Member – Ralls

Council Member Allison updated the Council on the upcoming holiday events for the Town. Mr. Allison shared that the training room at the fire department was available for the open house from 2-7 pm on December 18th. Mr. Allison also asked the Council to sign up to donate items for the open house.

FINANCE COMMITTEE             Chair – Clatterbuck               Member – Ashby

Council Member Clatterbuck gave the monthly financial report for October.

 WATER COMMITTEE               Chair – Heaney                       Member – Loving

Council Member Heaney addressed the Council on the possibility of selling Well #2 for water supply for fire departments to fill their tankers. A discussion followed. There was no action taken or follow up requested on this subject.

Council Member Heaney stated that the Town Staff has presented a water leak adjustment request from a citizen. The Council discussed the request and determined the adjustment.

Council Member Heaney motioned to forgive one half of the overage on leak adjustment request and to give the full overage to WSA. Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls

Nays:0

CEMETERY COMMITTEE                    Chair – Loving                        Member – Allison

There was no report from this committee.

PUBLIC FACILITIES                  Chair – Ralls                           Member – Heaney

There was no report from this committee.

PERSONNEL/POLICE COMMITTEE               Chair- Ashby    Member – Clatterbuck, Heaney

Town Administrator Lee addressed the Council on a request of a former employee inquiring about coming back on an emergency basis. Mrs. Lee stated that the employee is considering coming back into the area after moving to Spokane, Washington. Mrs. Lee stated that there are times when there would be a benefit having an employee available for emergency coverage. She continued to state that the employee worked both on the DMV Select and Town counters. There was a short discussion on the subject.

Council Member Ashby motioned to offer Cindy Sager employment to utilize as emergency coverage at the rate of $10.30 per hour. Council Member Loving seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

 UNFINISHED BUSINESS

Marie Shuler representing Comcast Communications was present at the meeting to answer any questions Council or Town Attorney Erard may have regarding the Comcast Franchise Agreement. Ms. Shuler shared with the Council that the Town has not had a franchise agreement since 2003. Ms. Erard asked for some clarification on portions of the agreement. After a short discussion, Ms. Erard and Ms. Shuler agreed to some changes to the agreement. Ms. Erard stated that there would need to be a public hearing and that she would be working with Ms. Shuler to present a draft agreement at a future meeting.

There was a brief update from the New Town Hall Committee.

 NEW BUSINESS

Council Member Allison re-addressed the possibility of a pet waste ordinance with the Town Attorney. A discussion on the subject followed. Mr. Allison stated that he would present price quotes for pet waste receptacles. Mr. Allison stated that he would put something in the monthly newsletter about the potential problems of pet waste. Town Attorney Erard that she would draft a pet waste ordinance for Council review.

Town Administrator Lee addressed the Council on the subject of a company who is willing to look at the Town’s utility bills to see if the Town is being overcharged, Mrs. Lee shared that Troy and Banks approached the Town a few years ago about reviewing the Town’s utility bills. There was discussion from Council on the subject. The Council asked for follow up to see what the cost would be to the Town for Troy and Banks to review the bills and if there is a contract involved. Mrs. Lee stated she would have the information by the next meeting.

Town Superintendent Steward shared with the Council information regarding a request of a tree on Franklin Street. Mr. Steward stated that VDOT was not going to take responsibility for the tree. Mr. Steward stated that VDOT was contacting Dominion Virginia Power to request the limbs be trimmed away from power lines.

STAFF REPORTS

Town Administrator

There were no additional reports from the Town Administrator.

 Town Clerk

Town Clerk Bowrin presented the Town decal price quote for the 2015 decals.

Council Member Ashby motioned to approve $606.00 to purchase the 2015 Town decals from Rydin Decals. Council Member Clatterbuck seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

 Town Superintendent

Town Superintendent Steward shared the drought management plan that has been established for the Town of Remington.

Town Superintendent Steward stated that the Town is in need of replacing the safety cones. Mr. Steward presented two different price quotes.

Council Member Allison motioned to purchase the safety cones from Red Bud Supply in the amount of $304.50.  Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Police Chief

Town Clerk Bowrin stated Chief Proffitt asked that she inform the Council that Officer Brian Rees and Officer Rusty Woodward would be available for emergencies while he was on vacation.

CONSENT AGENDA

Mayor Billingsley asked for any questions to the Bill Listing or Treasurer’s Report. Mr. Billingsley also asked for any additions or corrections to the Draft Minutes presented for approval.

Council Member Allison motioned to adopt the Consent Agenda. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Council Member Ashby addressed the hotel comparison sheet that Town Clerk Bowrin gave for the Mrs. Stanley to attend the DMV Select training. Mr. Ashby stated that since Mrs. Stanley lives in Orange, she would like to attend the training in Staunton rather than attend in Northern Virginia. There was discussion on the subject about paying for only part of the travel. Town Clerk Bowrin shared with the Council the IRS mileage reimbursement rate. There was also a lengthy discussion of paying for the mileage or comparable price if Mrs. Stanley would need a hotel.

Council Member Ashby motioned to have Mrs. Stanley be reimbursed for mileage at the IRS mileage rate so that she may attend the DMV Select training in Staunton, Virginia. Council Member Loving seconded the motion. The motion carried.

Ayes: Ashby, Clatterbuck, Heaney, Loving

Nays: Allison

Abstain: Ralls

 Council Member Ashby motioned to go into a closed meeting pursuant to Virginia Code § 2.2-3711 (A) (1) for the discussion of the salary of the Town Maintenance Technician. Council Member Clatterbuck seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Abstain: Loving

 At this time, Council Member Loving left the meeting.

 By the motion of Council Member Ralls and a second by Council Member Allison, the motion carried to reconvene.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving 

MOTION: ASHBY                                                                RESOLUTION: 08-14

SECOND: KYHL                                                                 MEETING DATE: November 17, 2014                    

                                          CERTIFICATION OF CLOSED MEETING

 WHEREAS, The Remington Town Council has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act: and

WHEREAS, Section 2.2-3712 of the Code of Virginia requires certification by this Council that such closed meeting was conducted in conformity with Virginia law.

NOW, THEREFORE BE IT RESOLVED that the Town Council certified that, to the best of each member’s knowledge, (i) only public business matters lawfully exempt from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters were identified in the motion convening this closed session were heard, discussed, or considered by the Town Council.

VOTE – 5 FOR

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving

Council Member Ashby motioned to reduce Mr. Van Loving’s salary by $2.00 an hour and to add him onto the Town’s health insurance effective December 1, 2014. The motion was duly seconded and the motion carried. 

With no further business before the Council, a motion was made, seconded and carried to adjourn the meeting.

 

Posted in Approved 2014-15 Minutes | Comments Off

Work Session December 8, 2014

MONTHLY WORK SESSION

REMINGTON TOWN COUNCIL

MONDAY, 08 DECEMBER 2014, 7:00 PM

REMINGTON TOWN HALL

203 EAST MAIN STREET, REMINGTON, VA

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

 

Town Council Members Present:    Devada R. Allison

                                                                      Evan H. “Skeet” Ashby, III

                                                                       J. Wilson  Clatterbuck

                                                                       Stanley L. Heaney, Sr.

 Town Council Members Absent:      Van M. Loving

                                                                       Chad M. Ralls

Town Staff Present:                       Town Administrator Sharon G. Lee

Guests Present: John Waldeck – Remington United Methodist Church, Mr. Ira Russell, Sr.

 After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

 CITIZENS TIME

Mr. John Waldeck happily reported to the Council that the church received the grant to continue with the community gardens at their lot on West Bowen Street. Mr. Waldeck thanked the Council for their letter of support. Mr. Waldeck shared the plans for the gardens and the opportunities that it could bring to the Town.

COMMITTEE REPORTS

FINANCE COMMITTEE     Chair: Clatterbuck       Member: Ashby

Council Member Clatterbuck did not have anything to report.

POLICE/PERSONNEL          Chair: Ashby               Member: Clatterbuck, Heaney

Council Member Ashby discussed the holiday bonuses with the Council. Council Member Clatterbuck suggested that the Council give holiday bonuses like the ones given to the employees last year.

Council Member Clatterbuck motioned to give $150 to the full time employees, $100 to the part time employees with an average more than 15 hours per week, $75 to part time employees work 10-15 hours per week and part time employees working 5-10 hours would receive $50.00 all after taxes. Chief Proffitt would receive $100 for his bonus and Mr. Fishback and Mr. Settle, the part time weekend help, would receive $25 each. Council Member Ashby seconded the motion.

The motion was amended by both Mr. Clatterbuck and Mr. Ashby to make payable at the next payroll, which was December 12, 2014. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays; 0

Absent: Loving, Ralls

Council Member Heaney stated that he received a phone call recently about our Police Department working outside the jurisdiction at the Middleburg parade. Town Administrator Lee stated that Chief Proffitt asked her for permission to work the parade and to allow the Town police car to go to Middleburg for the parade. She stated that it did not affect payroll since Middleburg would be paying our officers.  There was a discussion on the liabilities if something would happen while on duty with another jurisdiction. The Council would like to check with the Town Attorney on the liabilities. The Council was in support of the police department.

 CEMETERY COMMITTEE   Chair: Loving                        Member: Allison

There was no report from this committee.

WATER COMMITTEE         Chair: Heaney             Member: Loving

There was no report from this committee.

 PUBLIC FACILITIES            Chair: Ralls                 Member: Heaney

Council Member Heaney asked for any updates regarding the gentleman who came to a previous meeting with concerns of a neighbors tree. Town Administrator Lee shared with Council that Town Superintendent Steward contacted VDOT. She stated that VDOT came and looked at the tree and said they could not do anything but would call Dominion Virginia Power to see if they could trim it from the power lines. Mrs. Lee stated that the tree is on private property and is not a Town issue. There was a discussion on the subject. The Council asked that the Town Attorney draft a letter stating that a citizen had raised concerns about the tree.

COMMUNITY DEVELOPMENT     Chair: Allison    Member: Ralls

Council Member Allison reminded the Council of the upcoming Open House scheduled for December 18th from 4-7 pm. The Council discussed the subject.

Council Member Allison addressed the quote and information on the pet waste stations. Mr. Allison presented a quote for 5 stations to be installed around the Town.

TOPICS FOR DISCUSSION

Town Hall Committee

Council Member Allison stated that the committee met with the Town Staff regarding some of the concerns they had with the first draft presented by the architect. Mr. Allison stated that the committee took note of the concerns and was going to present them to the architect.

Town Administrator Lee addressed the subject of having Troy and Banks audit the Town’s bills to see if the Town is over paying. Mrs. Lee shared with the Council the proposal from Troy and Banks. She stated that they would review bills for the past 3 years and would receive 24% for any money the Town pursues to recuperate. She also stated that they would receive 24% of anything the Town saves because of their study for the next 12 months. A discussion followed on the subject. The Council asked for the Town Attorney review the proposal.

 STAFF REPORTS

Town Administrator

Town Administrator Lee did not have anything additional to report.

 BILL LISTING

Mayor Billingsley asked for any questions to the Bill Listing.

Council Member Ashby motioned to adopt the Bill Listing. Council Member Clatterbuck seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays: 0

Absent: Loving, Ralls

 With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays: 0

Absent: Loving, Ralls

 

The meeting adjourned at 7:55 p.m.

Posted in Approved 2014-15 Minutes | Comments Off

November 10, 2014 Work Session

MONTHLY WORK SESSION

REMINGTON TOWN COUNCIL

MONDAY, 10 NOVEMBER 2014, 7:00 PM

REMINGTON TOWN HALL

203 EAST MAIN STREET, REMINGTON, VA

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

 Town Council Members Present:    Devada R. Allison

                                                                        Evan H. “Skeet” Ashby, III

                                                                        J. Wilson Clatterbuck

                                                                       Van M. Loving

                                                                       Chad M. Ralls

Town Council Members Absent:       Stanley L. Heaney, Sr.

Town Staff Present:                            Town Administrator Sharon G. Lee

                                                                    Town Clerk/Treasurer Kimberly A. Bowrin

Guests Present: none

 After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

The recording of this meeting was lost in the recorder. These minutes were taken from the Town Clerk’s notes.

CITIZENS TIME

No citizens were present to address the Council for Citizens Time.

 COMMITTEE REPORTS

FINANCE COMMITTEE     Chair: Clatterbuck        Member: Ashby

Council Member Clatterbuck gave the monthly report for September at this meeting.

 POLICE/PERSONNEL          Chair: Ashby               Member: Clatterbuck, Heaney

Council Member Ashby stated that the committee would be holding a personnel meeting on Thursday at 3 pm.

 CEMETERY COMMITTEE   Chair: Loving             Member: Allison

Council Member Loving shared with the Council that the cemetery was fertilized earlier in the day. Mr. Loving stated that this was a donation from the heir of Mrs. Elizabeth Hoffman, who had a great love for the cemetery.

WATER COMMITTEE         Chair: Heaney             Member: Loving

There was no report from the committee at this meeting.

PUBLIC FACILITIES            Chair: Ralls                 Member: Heaney

Council Member Ralls shared with the Council that he applied for a community grant for $10,000 to help with upgrading the street lights in Remington. Mr. Ralls stated that it was 100% with no match.

 COMMUNITY DEVELOPMENT     Chair: Allison   Member: Ralls

Council Member Allison shared with the Council that he and the staff is planning the Annual Open House. There was a short discussion about having the Open House at the fire department building because of the security reasons having the Open House during the closing of business. Town Clerk Bowrin stated that she would find out from DMV if the Town could close the office early. Mrs. Bowrin stated she would get more information before the next meeting.

Council Member Allison addressed the Council on his concerns of citizens not cleaning up after their dog. Mr. Allison recommended that the Council look into adopting an ordinance on pet waste. He stated that he would have information on installing pet waste receptacles around the Town.

TOPICS FOR DISCUSSION

The New Town Hall Committee gave a brief report on the progress of the architectural drawings for the new building.

Town Clerk Bowrin shared with the Council that DMV is having a series of training seminars for DMV Select agents. She shared that Nancy Stanley, the Town’s newest employee, has showed an interest in attending the seminar in Staunton in May 2015.  Mrs. Bowrin stated that Mrs. Stanley would like to travel every day to Staunton. The Council discussed the possibility of paying for part of the mileage or comparable to the cost of hotels.  The Council asked Mrs. Bowrin to check comparable prices for hotels in the Staunton area.

Council Member Ashby motioned to permit Nancy Stanley to attend the DMV Select training class in Staunton and look at assisting coverage for mileage. Council Member Ralls seconded the motion. The motion carried.

 STAFF REPORTS

No notes were taken during staff reports. No motions were made during the staff reports at this meeting.

 BILL LISTING

Mayor Billingsley asked for any questions to the Bill Listing.

Council Member Ashby motioned to approve the Bill Listing and was seconded by Council Member Clatterbuck. The motion carried.

 With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Allison. The motion carried.

 

The meeting adjourned at 8:15 p.m.

Posted in Approved 2014-15 Minutes | Comments Off

Regular Meeting February 9, 2015

 

REGULAR MONTHLY MEETING MINUTES

REMINGTON TOWN COUNCIL

MONDAY, 09 FEBRUARY 2015, 7:00 PM

REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT

200 EAST MARSHALL STREET

 REMINGTON, VA  22734

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

 

Town Council Members Present:   Devada R. Allison, Jr.

                                                                      Evan H. “Skeet” Ashby, III

                                                                       Stanley L. Heaney, Sr.

                                                                        Van M. Loving

                                                                         Chad M. Ralls

 

Town Council Members Absent:     J. Wilson Clatterbuck

 

Town Staff Present:                         Town Administrator Sharon G. Lee

                                                                  Town Attorney Andrea Erard

                                                                   Town Clerk/Treasurer Kimberly A. Bowrin

                                                                    Town Superintendent James E. Steward

                                                                     Police Chief Charles T. Proffitt

                                   

Guests Present: Brian Scannon – Commander, American Legion Post 247, Kirsten Scannon,

Joseph Korpsak, Ron Le Drew, Timothy Sargeant – Dominion Virginia Power,

Dianne Corsello – Dominion Virginia Power, James Ivancic – Fauquier Times

 

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

 

CITIZENS’ TIME

The representatives from Dominion Virginia Power attended the evenings meeting to give a brief presentation on the possible solar panel project on Luck Hill Road, outside of the Town of Remington. After the presentation, the floor was opened for questions from the Council and the audience. After the questions and answer period, Mayor Billingsley thanked the Mr. Sargeant and Ms. Corsello for coming to the meeting and for the presentation.

Mr. Scannon presented a foul weathered flag to Mayor Billingsley and the Council for use at the Remington Cemetery. Mayor Billingsley thanked Mr. Scannon for the flag and indicated that the flag would be erected at the cemetery in the near future.

Mr. Scannon also shared with the Council that the new American Legion Post building should be finished by the end of April and invited the Council to the Grand Opening around the beginning of May.

 COMMITTEE REPORTS

COMMUNITY DEVELOPMENT:    Chair – Allison            Member – Ralls

Council Member Allison addressed the Council on the possibility of having a car show on April 18, 2015 which is the same day of the Remington Volunteer Fire Department Spring Bash. There was a discussion on the subject. Mr. Ron Le Drew was present to give the Council information on what it takes to put on a car show. Mr. Le Drew suggested to do a truck show with 4 wheelers and golf carts instead of car show since the fire department’s event is a sportsmen event. Mr. Allison stated that he would have a report at the next meeting in March.

Council Member Allison asked the Council for suggestions to celebrate the Town’s 125th birthday party on March 3, 2015. There was discussion on previous birthday celebrations. Town Administrator Lee stated that whatever Council decides, the staff will need Council help since it is a very busy week with taxes and business licenses being due. Town Clerk Bowrin suggested that the Town start off with a birthday cake on March 3 and invite the public. And then have mini celebrations through-out the year.

Council Member Allison motioned to appropriate up to $100 for cake, balloons and supplies to celebrate the 125th anniversary of the Town of Remington. Council Member Allison seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Loving, Ralls

Nays: 0

Absent: Clatterbuck

Council Member Ralls updated the Council on the Remington Community Gardens start date.

Council Member Ralls shared with the Council that the Jaycees are looking for places in Remington to do bingo and bunco. Mr. Ralls shared the information with Mr. Le Drew from the fire department. Mr. Le Drew stated that he would pass the information onto the fire department president.

Town Clerk Bowrin stated that at the last meeting, there was a discussion on the Town possibly giving a scholarship to a participant of the community gardens. Mrs. Bowrin stated that Council asked her to reach out to the town attorney on the subject. Town Attorney Erard stated that the Town could give a scholarship to the participant. Mr. Ralls stated that the scholarship would go to a participant for higher education in horticulture or agriculture.

Council Member Allison shared with the Council that the pet waste receptacles but is waiting for warmer weather to install. Town Administrator Lee stated that a form will be signed by both the Town and the property owner to allow the pet waste receptacles. Mrs. Lee read the agreement to the Council. There was a discussion on who would be responsible of picking up the waste in the area of receptacle.

Town Clerk Bowrin asked for direction regarding the discussion of the possible community gardens scholarship program. Mrs. Bowrin asked if Council would like it back on the agenda. Council Member Ralls recommended that the Council consider establishing a $250 scholarship. Mr. Ralls explained how the scholarship process would work. There was a discussion on the subject.

 The Council asked Mr. Ralls at looking at an incentive award that could involve groups rather than scholarships. The Council asked Mrs. Bowrin to put the subject on that agenda for the next meeting to continue discussion.

PERSONNEL/POLICE COMMITTEE:  Chair – Ashby    Member – Clatterbuck, Heaney

Council Member Ashby commended the staff on the excellent job that each person does.

WATER SYSTEM COMMITTEE:  Chair – Heaney                  Member – Loving

Town Superintendent Steward gave a report on the tank that was recently cleaned and inspected.  Mr. Steward distributed the report to the Council for review.  A short discussion followed.

 PUBLIC FACILITIES COMMITTEE:  Chair –Ralls Member – Heaney

Council Member Ralls shared with the Council that he has been able to get 2 street light poles and some housing donated.  Mr. Ralls also stated that he may have someone who will donate their time to install the poles.  There was a discussion on the subject.

FINANCE COMMITTEE:  Chair – Clatterbuck        Member – Ashby

Council Member Ashby gave the monthly report for January.

There was a short discussion on the amount of money in the budget for repairing sidewalks.

Council Member Ashby also informed the Council that a CD from The Fauquier Bank would need to be renewed.  Mr. Ashby stated that the committee would recommend renewing the CD for the 59 month special.

Council Member Ashby motioned to renew the CD with the 59 month special at 1.0% offered by The Fauquier Bank.  Council Member Heaney seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Loving, Ralls

Nays: 0

Absent: Clatterbuck

 Council Member Ashby asked the Council that the committees bring requested funding for the next fiscal year to Town Administrator Lee as soon as possible so that the budget could possibly be balanced in a timely manner.

CEMETERY COMMITTEE:    Chair – Loving                     Member – Allison

Council Member Loving shared that the staff put up new signs in the Cemetery.  Mr. Loving also stated that there was a recent burial.

Council Member Loving also shared that the Town received a quarterly distribution from the Cemetery Trust in the amount of $2955.62.  Mr. Loving suggested that the funds be deposited into the cash management account sine the Town is coming into the mowing season.

Council Member Loving motioned to put $2955.62 into the Cash Management Account. Council Member Ashby seconded the motion. The motion carried.

Ayes: Ashby, Allison, Heaney, Loving, Ralls

Nays: 0

Absent: Clatterbuck

 UNFINISHED BUSINESS

Council Member Allison stated that there was nothing to report regarding the new Town Hall. 

NEW BUSINESS

Town Administrator Lee addressed the Council on the subject of a handicap ramp in front of Town Hall.  Mrs. Lee stated that she contacted VDOT regarding a cut in the sidewalk that would make it easier for handicap persons except that the area is not designated.  Mrs. Lee stated that VDOT informed her that the Town could install a sign.  A discussion followed on the subject.  The subject was deferred to the Public Facilities committee for further research and recommendations.  Town Administrator Lee also addressed the Council about the increase of commercial trailers being parked on Franklin Street.  Mrs. Lee stated that she has become increasingly concerned especially with the increase in traffic on Franklin Street; making passage on the street difficult.  Mrs. Lee stated that she spoke with VDOT on the subject and would like to share the information with the Public Facilities committee for their further research and recommendation.  A short discussion followed on the subject.  Mr. Ralls asked questions regarding electric poles on Franklin Street also.  Mr. Ralls suggested that the committee will speak with Dominion Virginia Power on the subject.

 STAFF REPORTS

Town Administrator

Town Administrator Lee shared with the Council that she had received some complaints about the increasing amount of “stuff” on some of the cemetery sites and has become unsightly.  Town Superintendent Steward shared what the staff has been noticing and cleaning up.  There was a discussion on the subject. The subject was deferred to the Cemetery Committee for a recommendation.

Town Administrator Lee shared with the Council that DMV headquarters are changing the credit card machines that link to the computer system.  Mrs. Lee stated that DMV will only provide the Town with one credit card machine even though there are 2 computers.  Mrs. Lee shared that the cost for an additional credit card machine is approximately $1000 and a $12 annual licensing fee.  Mrs. Lee recommended that the Town purchase an additional machine.  A short discussion followed.  Council Member Heaney suggested that the Council approve the funds but also try and get DMV to pay for the second terminal since our transactions have been above the minimal amount for them to take on the expense of the second terminal.

Council Member Heaney motioned to expense the funds from the DMV funds for the terminal, if needed.  Council Member Ashby seconded the motion. The motion carried.

Ayes: Ashby, Allison, Heaney, Loving, Ralls

Nays: 0

Absent: Clatterbuck

 Town Administrator Lee shared with the Council that she has had some complaints about the increasingly amount of buzzards in the Town.  Mrs. Lee stated that she had contacted a company that deals with the problems of buzzards and gave her suggestions on how to get rid of the buzzards.

Mrs. Lee shared the suggestions with the Council.  Town Superintendent Steward stated that it needs to be a coordinated event at all the roosting areas.  A discussion followed but no action was taken on the subject.

Town Clerk

Town Clerk Bowrin did not have anything to report.

Town Superintendent

Town Superintendent Steward did not have anything additional to report.

Police Chief

Chief Proffitt shared with the Council that he received a grant from the Virginia Chief of Police Foundation to attend some training in Richmond.

Chief Proffitt shared with the Council that he has reduced the court appearances for the officers to 6 times a year.  He stated that the reduction in court will increase the times that the officers will be on the streets and that it will also save in attorney fees.

Chief Proffitt also shared with the Council a letter from the Town of Middleburg Police department thanking the Town’s police department for their help in the parade that Middleburg recently had.

CONSENT AGENDA

Mayor Billingsley asked for any questions to the Treasurer’s Report and Bill Listing.  Mayor Billingsley also asked for any additions or corrections to the draft minutes presented for approval.  Town Clerk Bowrin presented an additional Bill Listing at the evening’s meeting.

Council Member Ashby motioned to adopt the Consent Agenda as presented.  Council Member Allison seconded the motion.  The motioned carried. 

Ayes: Ashby, Allison, Heaney, Loving, Ralls

Nays: 0

Absent: Clatterbuck

 With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Ralls. The motion carried.

Ayes: Ashby, Allison, Heaney, Loving, Ralls

Nays: 0

Absent: Clatterbuck

The meeting adjourned at 9:45 p.m.

Posted in Approved 2014-15 Minutes | Comments Off

Agenda Work Session April 13, 2015

MONTHLY WORK SESSION AGENDA

REMINGTON TOWN COUNCIL

MONDAY,13 APRIL 2015, 7:00 P.M.

REMINGTON TOWN HALL

203 EAST MAIN STREET

 

I. CALL TO ORDER AND INTRODUCTION OF TOWN COUNCIL AND GUESTS

II. PLEDGE OF ALLEGIANCE

III. CITIZENS TIME

IV. COMMITTEE REPORTS

A. FINANCE Chair: Clatterbuck   Member: Ashby
- Proposed 2015-16 Budget: Authorize to Advertise

B. PERSONNEL/POLICE Chair: Ashby  Member: Clatterbuck, Heaney
- Ratify a motion to increase DMV employee hours

C.  CEMETERY Chair: Loving Member: Allison
- Items left on Cemetery sites

D.  WATER SYSTEM Chair: Heaney    Member: Loving

E.  PUBLIC FACILITIES Chair: Ralls   Member: Heaney
- Non Motorized vehicles parked on streets

F.  COMMUNITY DEVELOPMENT Chair: Allison   Member: Ralls
- Movie Night
- Spring Yard Sale/Spring Clean-up

V.      TOPICS FOR DISCUSSION
- New Town Hall Committee Report
- Community Gardens Incentive program
-  Update on control of Buzzards

VI.   TOWN STAFF’S REPORTS AND COMMUNICATIONS

VII.    BILL LISTING
- Ratified motion
- Current Bill Listing

VIII.  CLOSED SESSION AS NEEDED

IX.      ADJOURNMENT

Posted in Meeting Agendas | Comments Off

Movie in the Lawn

The Remington Town Council is proud to announce the kick off of  ” Movie in the Lawn.”  The first movie will be at dusk on Saturday, April 25, 2015.  The Goonies will be the movie and is sponsored by the Remington American Legion. Wear your most creative birthday hat for the continuation birthday year of the Town of Remington.  For more information, contact Town Hall at 540-439-3220

Posted in Upcoming Events | Comments Off

Agenda March 9, 2015 Work Session

MONTHLY WORK SESSION AGENDA

REMINGTON TOWN COUNCIL

MONDAY, 09 MARCH 2015, 7:00 P.M.

REMINGTON TOWN   HALL

203 EAST MAIN STREET

 

I.        CALL TO ORDER AND INTRODUCTION OF TOWN COUNCIL AND GUESTS

II.       PLEDGE OF ALLEGIANCE

III.     CITIZENS TIME                                          

IV.     COMMITTEE REPORTS

   A. FINANCEChair: Clatterbuck                            Member: Ashby

                       – Health Insurance Rates and Renewal

     B. PERSONNEL/POLICEChair: Ashby                     Member: Clatterbuck, Heaney

     C.  CEMETERY – Chair: Loving                                     Member: Allison

                      – Items on Cemetery sites

       D.  WATER SYSTEM - Chair: Heaney                            Member: Loving

       E.  PUBLIC FACILITIES - Chair: Ralls                           Member: Heaney

                      – Franklin Street Parking

                      – Handicap Parking on East Main Street

         F.  COMMUNITY DEVELOPMENT - Chair: Allison   Member: Ralls

                       - Truck/Car Show

V.      TOPICS FOR DISCUSSION

              – New Town Hall Committee Report

              – Community Gardens Incentive program

              – Buzzards

VI.    TOWN STAFF’S REPORTS AND COMMUNICATIONS

 VII.    BILL LISTING

VIII.  CLOSED SESSION AS NEEDED

  IX.      ADJOURNMENT

Posted in Meeting Agendas | Comments Off