December 14, 2015 Monthly Work Session

MONTHLY WORK SESSION
REMINGTON TOWN COUNCIL
MONDAY, 14 DECEMBER 2015, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET, REMINGTON, VA

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

Town Council Members Present:
Devada R. Allison
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Stanley L. Heaney, Sr.- arrived at 7:10
Van M. Loving – arrived at 7:10
Chad M. Ralls – arrived at 7:30

Town Staff Present:
Town Administrator Sharon G. Lee
Town Clerk/Treasurer Kimberly A. Bowrin
Town Attorney Andrea G. Erard
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present: Mr. Tim Sargaent and Mr. Greg Mathe – Dominion Virginia Power;
Chris Butler – Board of Supervisor Elect for Lee District

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.
Mayor Billingsley informed the audience that the Council was still waiting on a quorum. Mr. Billingsley proceeded with Citizen’s Time.

CITIZENS TIME
Mr. Sargaent stated that his colleague was running late and asked if they could give their presentation once he arrives.

COMMITTEE REPORTS

COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls
Council Member Allison recapped the holiday event.
At this time Mr. Heaney and Mr. Loving joined the meeting, which gave the Council a quourum.
Mr. Allison shared with the Council that he would like them to consider giving Ms. Caitlin Utz from Forget Me Not Flowers a small gift. Mr. Allison stated that Ms. Utz was instrumental in the planning that made the event so successful.
Mr. Allison thanked the fire department for transporting Santa into Town on the fire truck.

Council Member Allison motioned to give a gift certificate to Caitlin as a thank you from the Town for helping to organize the event. Council Member Ashby seconded the motion. A short discussion followed.
Council Member Allison amended the motion to purchase a gift card for Ms. Utz in the amount of $50 to thank her for all her contribution to our Holiday Event. Council Member Ashby seconded the amended motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Ralls
Abstain: Heaney

Council Member Allison also asked that a letter be sent out from Council to the businesses and particularly to the Fire Department thanking them for their participation in the event. Mayor Billingsley asked Town Clerk Bowrin to draft a letter.

POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney
Council Member Ashby thanked the Police Department for being a visible force at the Holiday Event.

FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
Council Member Clatterbuck gave the monthly report for November.

WATER COMMITTEE Chair: Heaney Member: Loving
Town Superintendent Steward shared with the Council the results from the sanitation inspection. Mr. Steward stated that there were 3 issues; none of which have to do with treatment. Mr. Steward stated that, because Virginia Department of Health’s engineer has changed, the plans on getting a drain set up at the Well #3 tank is no longer needed. Mr. Steward stated that this will no longer be an expense to the Town. He continued to state that he gave all the information to the Town’s engineer for review.

At this time, Mr. Mathe from Dominion Virginia Power entered the meeting.

CEMETERY COMMITTEE Chair: Loving Member: Frazier
Council Member Loving did not have anything to report.

PUBLIC FACILITIES Chair: Ralls Member: Heaney
The Council asked the representatives form Dominion Virginia Power about how could the Town get outlets that would provide power to the electric poles. Mr. Steward explained to the representatives that in years past the Town would provide a load letter to Dominion Power. The Town would then pay the amount calculated on the letter. Mr. Steward stated that within the last year, when the Town asked for the load letter, which Dominion Power was not aware of such letter. He continued to state that the wires have since been cut. The representatives asked that the staff contact them to try to resolve the issues.
Town Attorney Erard stated that she has a draft letter prepared regarding the toters but would like to discuss this when Mr. Ralls arrives.

At this time, Council Member Ralls joined the meeting.

At this point, the representatives from Dominion Virginia Power gave their presentation on the Remington – Gordonsville transmission project, which will upgrade the lines and adding a new circuit along with putting in new poles along the corridor. The representatives stated that even though the lines will not go directly through the Town limits, the upgraded lines will be just across the railroad tracks along Sumerduck Road. The Council asked several questions. At the end of the presentation, Mayor Billingsley thanked the representatives for their presentation and information.

The Council returned to the Public Facilities report of the agenda. Council Member Ralls gave Council some information regarding wireless cameras. A short discussion followed on the cost of having the cameras installed and the benefits to having them. No action was taken at this time.
The Council also discussed the subject of those living out of the Town limits using the dumpsters.

TOPICS FOR DISCUSSION
Town Attorney Erard addressed the subject of the new toters purchased by the Town for the use of citizens. There was a discussion on who would be responsible for the toter was stolen and identifying them to the house. Ms. Erard provided the language for the use of the toters.

The Council discussed the design of the Town’s vehicle decals. Town Administrator Lee provided the cost to get it on the ballot and information from the registrar office. Town Clerk Bowrin provided the Council with information she collected from the decal company on design change, the cost and the timeline. A discussion followed.

Council Member Loving motioned to leave the Town Decal as is. Council Member Heaney seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

RRRC REPORT
Council Member Ashby gave a brief report from the monthly Rappahannock Rapidan Regional Commission meeting.

NEW TOWN HALL REPORT
Council Member Loving stated that after talking with the Town Attorney, he would get a work sheet from the two builders that are interested in the building. He continued to state that he would give the list to the Town Attorney and she would construct a bid sheet so that it can be advertised to bid. A discussion followed regarding the time line.

STAFF REPORTS
Town Administrator
Town Administrator Lee stated that she attended the reception for the retired Fauquier County Board of Supervisors.
Town Administrator Lee also shared with the Council that after reading the draft minutes presented for approval from the November meeting, she spoke with Mr. Shonk for clarification of his question regarding 2 people from the same household holding a Council seat. Mrs. Lee stated that she discussed the question with him.

Town Superintendent
Town Superintendent Steward did not have anything to report.

Town Clerk
Town Clerk Bowrin shared with the Council that she had a revised first page of the draft minutes presented for approval. She asked that they replace that page because of a misinterpretation of Citizen’s Time from the previous meeting.

Police Chief
Chief Proffitt shared with the Council that he attended the annual academy meeting. He shared that there would be an increase in dues but it should not affect the Town too much.

CONSENT AGENDA
Mayor Billingsley asked for any questions to the Treasurer’s Report or Bill Listing presented for approval. Mr. Billingsley asked for any additions or corrections to the draft minutes other than the revised first page presented by Town Clerk Bowrin.

Council Member Ashby motioned to adopt the Consent Agenda with the correction that was given by Mrs. Bowrin. Council Member Loving seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Town Clerk Bowrin shared with the Council that the swearing in ceremony for Sheriff-Elect Mosier would be December 28th. She stated that the Council was invited to attend.
Town Clerk Bowrin stated that the Council would need to make a decision by motion if they were going to have next week’s meeting.

Council Member Ashby motioned to forego next Monday night’s meeting since everything has been taken care of tonight. Council Member Loving seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

The meeting adjourned at 8:50 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

January 11, 2016 Regular Monthly Meeting

REGULAR MONTHLY MEETING AGENDA
MONDAY, 11 JANUARY 2016, 7:00 PM
REMINGTON TOWN COUNCIL
REMINGTON VOLUNTEER FIRE & RESCUE DEPARTMENT BUILDING
TRAINING ROOM 1
200 EAST MARSHALL STREET, REMINGTON, VIRGINIA

I. CALL TO ORDER: RECOGNITION OF TOWN COUNCIL, STAFF AND GUESTS

II. PLEDGE OF ALLEGIANCE

III. CITIZENS TIME
Brian Scannon – American Legion Post 247

IV. COMMITTEE REPORTS
A. CEMETERY Chair: Loving Member: Allison

B. FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
– Monthly Report: December

C. PUBLIC FACILITIES Chair: Ralls Member: Heaney

D. COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls

E. POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney

F. WATER Chair: Heaney Member: Loving

V. UNFINISHED BUSINESS

VI. NEW TOWN HALL COMMITTEE REPORT

VII. NEW BUSINESS
Ratified Motion: Town Administrator to sign ACA reporting agreement

VIII. STAFF REPORTS
- Town Administrator
- Police Chief
- Town Superintendent
- Town Clerk

IX. CONSENT AGENDA
– Bill Listing
– Treasurer’s Report
– Draft Minutes: Regular Monthly Meeting- December 14, 2015

X. CLOSED SESSION – AS NEEDED

XI. ADJOURNMENT

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Town Council Meeting for December 21 canceled

At their Monthly Work Session on Monday, December 14, 2015, the Remington Town Council voted unanimously to cancel the December Regular Monthly Meeting for December 21, 2015. The next scheduled meeting will be Monday, January 11,2016. The Mayor and Town Council would like to wish the citizens a Merry Christmas and a Happy and Prosperous New Year.

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Virginia Power to replace old transmission lines

Representatives from Dominion Virginia Power gave a presentation to the Town Council at their December 14 Monthly Work Session on the Remington-Gordonsville Transmission Project. Dominion Virginia Power plans to replace and upgrade old transmission lines from the Remington Sub station on Lucky Hill Road to Gordonsville, Virginia. This project is at the beginning stages with an estimated start date sometime in 2017. The new lines and poles will not effect the Town limits but will skirt along right outside the limits. For more information on the project visit www.dom.com.

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Regular Monthly Meeting – November 16

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 16 NOVEMBER 2015, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT
200 EAST MARSHALL STREET
REMINGTON, VA 22734

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

Town Council Members Present:
Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Van M. Loving

Town Council Members Absent:
Stanley L. Heaney, Sr.
Chad M. Ralls

Town Staff Present:
Town Administrator Sharon G. Lee
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present:
Mr. Brian Scannon – Commander, American Legion Post 247,
Mr. Joel Deem – Remington Car Wash,
Mr. Joseph Korpsak

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Mr. Korpsak addressed the Council on the subject of the new Town Hall bid package and budget funding the project. Mr. Korpsak stated that he hopes the building will not increase Town taxes. Town Administrator Lee asked the Council if they would like for her to respond to Mr. Korpsak’s question. Mrs. Lee stated that $155,000 in prior year was from the sale of the flower shop/barbershop building at 201 East Main Street. She continued to explain that the $100,00 in the current budget on the sale of assets would be the sale of the current Town Hall. Mr. Korpsak apologized for misunderstanding to think that the current Town Hall would not be sold. Mayor Billingsley shared that the sale of current Town Hall had always been in the plan in order to fund the building of the new Town Hall.

COMMITTEE REPORTS
CEMETERY COMMITTEE: Chair – Loving Member – Allison
Council Member Loving did not have anything to report.
There was a discussion from Council regarding the removing of fill dirt from the Cemetery. Town Superintendent Steward stated that it would up to the individual to remove the fill dirt. Mr. Steward stated that the staff would need to be aware of someone wanting the dirt.

FINANCE COMMITTEE: Chair – Clatterbuck Member – Ashby
Council Member Clatterbuck gave the financial monthly report up to the end of October.

PUBLIC FACILITIES COMMITTEE: Chair –Ralls Member – Heaney
There was no report from this committee.
Town Clerk Bowrin stated that Council Member Ralls was trying to attend the meeting so that he could give his report on the wireless cameras.
The Council discussed the subject of the toters and having the Town Attorney draft a letter before distributing them to the citizens.

COMMUNITY DEVELOPMENT: Chair – Allison Member – Ralls
Council Member Allison addressed the Council about the upcoming holiday event. Mr. Allison stated that businesses would be extending their hours. He also shared that there would be caroling from a local Girl Scout Troop and that the lights were purchased and hung across Main Street. Mr. Allison stated that the staff asked to spend up to $150 to provide some treats for the event and to spend up to $50 for the candy cane and oranges that the Town provides for the fire department’s breakfast with Santa.

Council Member Allison motioned to allow the Town Clerk Bowrin to spend up to $150 for the holiday event and up to $50 for the candy canes and oranges for a total up to $200. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Clatterbuck, Heaney
Chief Proffitt informed the Council that the Town of Middleburg is requesting the Town’s Police Department to help them with the parade on December 5. Mr. Proffitt stated that Middleburg would pay the officers from their payroll. Mr. Proffitt was asking for a consensus from Council to take the Town’s police cruiser to the event. There was a consensus from Council for Mr. Proffitt to help the Town of Middleburg’s Police Department with their event and to use the police cruiser.
Council Member Ashby addressed the Council regarding the staff holiday bonuses. Mr. Ashby stated that the committee would like to approve the bonuses so that the staff can be paid at the first payroll in December, which is prior to the December meeting.

Council Member Ashby motioned to give $150 to the 4 full time employees, $100 to part time employees with an average of more than 15 hours per week, $75 per week to part time employees with an average of 10-15 hours per week, and to part time employees with an average of 5-10 hours per week will get $50 all after taxes and give Chief Proffitt $100 for his bonus, payable on the first pay period in December. Council Member Clatterbuck seconded the motion. Short clarification questions was asked from the staff on those working less than an average of 5 hours per week, in addition to the weekend help. The motion carried.
Ayes: Allison, Ashby, Clatterbuck
Nays: 0
Absent: Heaney, Ralls
Abstain: Loving

Town Administrator Lee informed the Council that two job descriptions were distributed for the position of the Office Manager. Mrs. Lee stated that the committee would like to get job descriptions in place for all positions. Council Member Ashby asked for Council to review the draft job description for the Office Manager.

WATER SYSTEM COMMITTEE: Chair – Heaney Member – Loving
Council Member Loving did not have anything to report.
Town Superintendent Steward shared with the Council that the door installation at Well #3 came in under budget. Mr. Steward also shared that the state inspection was recently completed. Mr. Steward gave the Council a brief report on the inspection.

UNFINISHED BUSINESS
Town Clerk Bowrin stated that she spoke with the representative from Rydin decal regarding the design change of the Town’s decal. Mrs. Bowrin stated that the flags can be changed without any additional charges. She continued to state that there would be a charge of $85 if the Council requested to see the proof then not change the design. A discussion followed on the subject. The Council asked the staff to see if a referendum could be put on the ballot on the upcoming spring election and what the cost would be. Town Clerk Bowrin stated that it takes around 5 weeks to receive the decals once they are ordered. Mayor Billingsley asked if staff could find out what the cost would be to completely change the decal and how long would it take the company to have the decals ready for delivery.

NEW TOWN HALL COMMITTEE REPORT
Council Member Loving shared with the Council that he has been working at getting a material list together so that the committee can confer with the Town Attorney and possibly proceed with the bidding process.

NEW BUSINESS
No New Business was presented to the Council.

STAFF REPORTS
Town Administrator
Town Administrator Lee did not have anything additional to report.
Town Superintendent
Town Superintendent Steward did not have anything additional to report.
Police Chief
Chief Proffitt did not have anything to report.
Town Clerk
Town Clerk Bowrin informed the Council that the new printer has been installed and thanked the Council for the purchase.

CONSENT AGENDA

Mayor Billingsley asked for any questions on the Bill Listing or for the Treasurer’s Report. Mr. Billingsley also asked for any additions or corrections to the draft minutes presented for approval.

Council Member Ashby motioned to adopt the Consent Agenda as presented. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

The meeting adjourned at 7:45 p.m.

Posted in Approved 2015-16 Minutes, Town News | Comments Off

Monthly Work Session – November 9

MONTHLY WORK SESSION
REMINGTON TOWN COUNCIL
MONDAY, 09 NOVEMBER 2015, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET, REMINGTON, VA

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

Town Council Members Present: Devada R. Allison
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Chad M. Ralls – arrived late

Town Council Members Absent: Stanley L. Heaney, Sr.
Van M. Loving

Town Staff Present: Town Administrator Sharon G. Lee
Town Clerk/Treasurer Kimberly A. Bowrin
Town Attorney Andrea G. Erard

Guests Present: Mr. Doug Shonk – Rappahannock Station, Mr. Raymond Heflin, Mr. Joseph Korpsak

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

CITIZENS TIME

Mr. Doug Shonk addressed the Council on a follow up regarding the criminal activity in Remington over the summer. Mr. Shonk raised his concern as a business owner that with the Remington Police Department being a part time force. He would like to be given the option as to who would handle the investigation if any criminal activity took place at his place of business. Mr. Shonk also addressed the Council on the possibility of more than one member of a family running and holding a Council seat. Mr. Shonk asked that the Council look at the viable options.
Mr. Raymond Heflin addressed the Council about wanting to use Town equipment for personal use. Mayor Billingsley informed Mr. Heflin that Citizens Time is used for comments, not to ask questions. Town Attorney asked Mr. Heflin if there was a particular piece of equipment he would like to use. Mayor Billingsley stated that he would look into his request and someone would get back to him.
Mr. Korpsak addressed the Council on the subject of funds acquired to build the new Town Hall. Mayor Billingsley asked if there was a statement he would like to make or would he like the Council research the question. Mr. Korpsak stated that he addressed the Council at a previous meeting on the same subject. Mr. Billingsley stated he will give the subject to the New Town Hall committee.

COMMITTEE REPORTS
COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls
Council Member Allison shared with the Council that a questionnaire was sent out to area businesses on having a holiday event similar this year. Mr. Allison shared that once the businesses return the questionnaire, the committee and staff will start planning the event. He said that hopefully he will have definite plans by the next meeting.

POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney
Council Member Ashby addressed Mr. Shonk’s concern. Mr. Ashby stated that he previously spoke to Chief Proffitt about the subject. Mr. Ashby stated that Mr. Proffitt would possibly have a follow up report at the next meeting.
Council Member Ashby informed the Council that the committee would be meeting later that week to discuss and establish the job description of the office manager. Mr. Ashby stated that the committee would be bringing a recommendation to Council at the next meeting.

FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
Council Member Clatterbuck did not have anything to report at this meeting.
Town Administrator Lee asked Mayor Billingsley if he would like her to respond to Mr. Korpsak’s questions regarding the funding for the new Town Hall that was mentioned during Citizen’s Time. With Mr. Billingsley’s permission, Mrs. Lee explained that the current budget has $100,000 from the sale of assets and $204,000 from prior years surplus of which $155,000 is from the sale of flower shop/barbershop building.

CEMETERY COMMITTEE Chair: Loving Member: Allison
Council Member Allison did not have anything to report from this committee.

WATER COMMITTEE Chair: Heaney Member: Loving
Town Clerk Bowrin informed the Council that the door has been replaced at Well #3.

PUBLIC FACILITIES Chair: Ralls Member: Heaney
At this time, Council Member Ralls was still en route to the meeting. The Council agreed that they would return to this committee report at Mr. Ralls arrival.

TOPICS FOR DISCUSSION
Town Administrator Lee gave an update for a handicap parking space request for a business on East Main Street. Mrs. Lee shared that they discussed several options with a representative from VDOT. She stated that all ADA compliances would need to be met if the Town designated a handicap space on the street. She also stated that the representative had concerns with the streets not being wide enough for a designated space.

Council Member Allison shared some information on the new Town Hall report. He stated that he would like not to limit us with only receiving bids from local contractors. Mr. Allison also stated that a materials list is being put together. Town Attorney Erard stated that there is more to it than just put a materials list. Ms. Erard offered help to the committee when they get to that step.

Town Attorney Erard addressed the Council about the subject of enforcement of business licenses and town decals. Ms. Erard stated that the Town Clerk has addressed her concern about some businesses not obtaining a business license in the Town. Ms. Erard asked for direction from the Council on what steps they would like staff to take.
At this time, Council Member Ralls entered the meeting. After a discussion on the subject, the Council decided to approach those without a current business license or town decal, a friendly letter should be sent by from the office staff giving the citizen or business 30 days to comply. The letter would also state that if not compliant, the Town Attorney would be contacted. The Council also discussed the design of the town decal or if they would consider not having a decal. The Council asked the town clerk to check with the decal company on cost and timeline needed to change the decal.

The Council returned to committee reports for Council Member Ralls to give his Public Facilities report.
Council Member Ralls shared that he contacted Verizon on information for obtaining security cameras. There was a discussion on the subject about getting prices for security cameras for the new Town Hall.
Council Member Ralls addressed the subject of the draft letter for the new trash toters. Mr. Ralls stated that he would send the draft letter to the Town Attorney for review prior to bringing it to Council.

RRRC Monthly Meeting Report

Council Member Ashby gave a brief report from the previous RRRC meeting. Mr. Ashby stated that the Commission was working on the flood plain master plan. He stated that as far as he is aware, the Town does not have any new input.

STAFF REPORTS
Town Administrator
Town Administrator Lee stated that the Town was contacted for a letter of support for a grant application being submitted by Piedmont Environmental Council. Mrs. Lee stated that staff contacted the Council and got a consensus for the Mayor to sign the letter. Mrs. Lee continued to state that she would like to have a ratified motion for the letter of support.

Council Member Allison motioned to ratify to write a letter of support to Piedmont Environmental Council for the grant application to the Fauquier Health Foundation. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

Town Administrator Lee shared with the Council that DMV sells specialty license plates that support causes and foundations. Mrs. Lee stated that a portion of what is collected is sent from DMV to the foundation. She continued to share that one of the plates that is sold is the Animal Friendly plate which an extra $25 is collected with $15 going back to the locality that sold the plate, which needs to go to a foundation that supports animal foundation. Mrs. Lee stated that the DMV office sold a plate and now needs to decide if the Town would like to have the $15 sent to a particular foundation or have DMV decide where to send the money. The Council discussed that since the Middleburg Humane Foundation helped the Town with the feral cat project, that they would like to see the money be donated to them.

Town Administrator Lee shared with the Council that Settle’s Used Cars and Trucks was one of original dealers that would have the Town’s DMV office do their title work. Mrs. Lee stated that Town Superintendent Steward would pick up the work either on his way to or from work. Mrs. Lee told the Council that DMV headquarters is forcing all dealerships to start processing title work themselves. She stated that the Town would no longer be receiving their work after the first of the year, except for $10 replacement or substitute titles. Mrs. Lee stated that the Town would not receive any commission from the $10 transaction. She asked for Council’s direction if Mr. Steward would continue to pick up their work, if needed. The Council discussed the subject. It was a consensus from Council that once Settle’s starts processing their own work, the Town would no longer process any duplicate title transactions.
Town Administrator Lee shared that the buzzards have started to make their way back into Town. She stated that staff is already aware that they are back and will be monitoring them.

Town Clerk
Town Clerk Bowrin shared with the Council that Mary Root designed and sent a Christmas ornament for the State Capital Christmas tree. Mrs. Bowrin showed the Council the design.
Town Clerk Bowrin stated that the audit report from Robinson, Farmer and Cox was available for review. Mrs. Bowrin stated that Mrs. Sandlin, the Town’s accountant, did a very good job by having all reports ready for the audit.
Town Clerk Bowrin shared with the Council that the current office copier no longer works. Mrs. Bowrin stated that the fuser needs to be replaced. She presented options for the Council to consider. The first option was to replace the fuser on the already used machine for $600. The second option was a lease buy on a used copier. The price would be $371.63 for 11 months then purchase it for $1.00 at the end of the year. Mrs. Bowrin said this would also be a used copier. And the third option was to lease a new copier. Mrs. Bowrin gave a monthly price of $109.35 a month for 60 months. She stated that included in the monthly fee was any repairs or maintenance to the copier in addition to cartridges. The Council discussed the options presented.

Council Member Ashby motioned that we go ahead with the $109.35 for the 60 month lease for the copier effective immediately. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

Town Clerk Bowrin gave a brief report on the upcoming holiday event. She stated that the businesses would be decorating their windows in white lights, a tree donated by an area business would be decorated and lit at the Town lot, and that she was looking at decorating the streets. Mayor Billingsley suggested that the Town consider purchasing long string of large bulb lights to go across Main Street. A discussion followed. Town Administrator Lee stated that she was planning on going to Costco and would look at the bulbs. Town Clerk Bowrin asked if Council would permit Mrs. Lee to purchase the lights, if she thought they would fit the Town’s needs. There was a consensus from Council for Mrs. Lee to purchase and they would ratify a motion at the next meeting.

BILL LISTING
Mayor Billingsley asked for any questions to the Bill Listing presented for approval. Town Clerk Bowrin presented an additional bill listing for consideration. There was a short discussion regarding the Office Depot bill. Town Clerk Bowrin stated that the Office Depot bill changes for what the office needs but not necessarily beneficial for any auto fill.

Council Member Allison motioned to adopt the Bill Listing. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

The meeting adjourned at 8:30 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

Regular Monthly Meeting – October 19

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 19 OCTOBER 2015, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT
200 EAST MARSHALL STREET
REMINGTON, VA 22734

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

Town Council Members Present: Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Stanley L. Heaney, Sr.
Van M. Loving

Town Council Members Absent: Chad M. Ralls

Town Staff Present: Town Administrator Sharon G. Lee
Town Attorney Andrea Erard
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present: Mr. Bob Moore- Fauquier Trails Coalition; Courtney Ashby – Remington Family Dentistry, Mr. Brian Scannon – American Legion Post 247; Kristy Connelly and Amy Petty – Fauquier Health Foundation, Mr. James Ivancic – Fauquier Times, Mr. Doug Shonk – business owner

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Mr. Bob Moore from Fauquier Trails addressed the Council on an upcoming event named the Great Pumpkin Ride, which is a bicycle ride that will be coming through the Town. Mr. Moore shared that around 1200 riders had registered and that the route would be coming down Main Street. Mr. Moore also stated that the bikers would be stopping at the Remington Baptist Church for refreshments. Mr. Moore stated that since it is not a race, only a ride, the bikers would be following all road signs and the streets would not be closed. Chief Proffitt stated that he would try to get coverage for the day of the ride.
Dr. Courtney Ashby from Remington Family Dentistry addressed the Council on a proposal to have a handicap parking space on the south side of East Main Street near her business. Ms. Ashby stated that a majority of her patients are elderly and the only designated handicap parking is in the Town lot which is difficult for her patients to cross the street. There was a short discussion on the subject.
Ms. Kristy Connelly addressed the Council on the subject of grant opportunities available through the Fauquier Health Foundation. Ms. Connelly gave a brief history about the foundation. She stated that the Remington Community Gardens is a product of a grant from the foundation. Ms. Connelly stated that this foundation was offering two separate grants and encouraged the Council to think of areas where the grant would be beneficial in the area.
Mr. Brian Scannon from the American Legion thanked everyone for their participation in the Remington Fall Festival. Mr. Scannon stated that the American Legion would be putting flags at the grave sites in the Remington Cemetery for Veteran’s Day. Mr. Scannon also shared some upcoming events that the American Legion has planned.
Mr. Doug Shonk addressed the Council on several subjects. Mr. Shonk asked Chief Proffitt if there were any updates on the Remington Drug burglary. Mr. Shonk commented on the Remington Fall Festival. Mr. Shonk stated that, because of the large turn-out, over flow parking ended up in his lot. Because of the rain the evening before, Mr. Shonk stated that the lot was wet and caused ruts on his property. Mr. Shonk stated that the lot would be repaired.

COMMITTEE REPORTS
FINANCE COMMITTEE: Chair – Clatterbuck Member – Ashby
Council Member Clatterbuck gave the monthly financial report through the end of September.

CEMETERY COMMITTEE: Chair – Loving Member – Allison
Council Member Loving stated that the Town received a cemetery quarterly distribution check in the amount of $621.82. Mr. Loving stated that the mowing season would probably be extended since the weather has stayed warm. Mr. Loving recommended that the distribution be deposited into the checking account for future mowing’s.

Council Member Loving motioned to deposit the quarterly distribution check in the amount of $621.82 into the checking account. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

PUBLIC FACILITIES COMMITTEE: Chair –Ralls Member – Heaney
Council Member Heaney shared with the Council that the Town Attorney will be working on drafting a letter to those receiving the new toters that the Town recently purchased. Town Superintendent Steward stated that the new sign has been posted at the dumpster.
The Council discussed Dr. Ashby’s request for the handicap parking space. A discussion followed. The Council asked the staff to contact VDOT.

COMMUNITY DEVELOPMENT: Chair – Allison Member – Ralls
Council Member Allison shared with the Council on the success of the Remington Fall Festival and the last movie night of the season. Mr. Allison also shared that during the festival, there was a ground breaking ceremony at the new Town Hall site. Mr. Allison continued to share that the planning for the second season of movie night has begun and that he got permission to continue using Remington Community Garden location.

Council Member Allison addressed the subject of the future of the Town’s holiday events. Mr. Allison stated that the committee is currently working on getting some different ideas. Mr. Allison asked the Council for any suggestions. A discussion followed. Mr. Allison stated that the committee will have ideas for the November meeting.
Council Member Allison concluded his committee report by thanking Mr. Loving for his help during the Fall Festival.

Town Administrator Lee addressed the Council on the most recent request to permit chickens on residential properties in the Town. Mrs. Lee presented ordinances from other localities as an example. Mrs. Lee recommended that the Council consider adding “backyard chickens” to the Town’s zoning. The Council deferred this subject to the committee.

PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Clatterbuck, Heaney
Council Member Ashby shared with the Council that the committee would be holding a meeting to discuss the job description of the Office Manager/Town Clerk. Mr. Ashby stated that a more definitive and comprehensive description needs to be in place.

WATER SYSTEM COMMITTEE: Chair – Heaney Member – Loving
Town Superintendent Steward shared with the Council that the door at Well #3 – Lee’s Glen well needs to be replaced. Mr. Steward stated that the current door is rusted which makes entry difficult.
Mr. Steward quoted approximately $600 for a steel door. Mr. Steward stated that a steel door is required by VDH regulations.
Town Superintendent Steward also shared with the Council that the annual state inspection on the Town’s water system is scheduled for October 29th. Mr. Steward stated that, in addition to the wells, the state will inspect his certifications and license and all paper work in regards to the Town’s water system.

Council Member Ashby motioned to spend up to $600 for the door and the labor to replace the door. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

At this time, Town Attorney suggested to the Council that the Police/Personnel committee reach out to Mr. Shonk on the questions he had during Citizen’s Time.

UNFINISHED BUSINESS
Town Superintendent Steward quoted the pest service contract price with Tanner’s Pest Services that was presented at the previous month meeting. Mr. Steward stated that the initial service would be $38 and then a monthly fee of $35 a month to treat the Town Shop building.

Council Member Ashby motioned to approve the initial spraying at $38 and then $35 a month for 11 months thereafter and to be re-considered after a year. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

NEW TOWN HALL COMMITTEE REPORT
Council Member Allison shared with the Council that the committee met recently and asked the Council to consider authorizing the advertisement to accept bids for project. The Council discussed the subject and felt that a bid package needed to be established. A discussion followed on what should be in the bid package. Mayor Billingsley asked that the committee meet and come up with a bid package before the November meeting so that Council can review before authorizing advertisement.

NEW BUSINESS
No other New Business came before the Council at this meeting.

STAFF REPORTS
Police Chief
Chief Proffitt addressed Mr. Shonk’s question regarding the drug store. Mr. Proffitt stated that the department is working hand in hand with the Sheriff’s department on any leads that come up.

Town Superintendent
Town Superintendent Steward did not have anything additional to report.

Town Clerk
Town Clerk Bowrin did not have anything to report.

Town Administrator
Town Administrator Lee shared with the Council an email the Town received from the auditor in regards to reporting VRS assets. Mrs. Lee stated that the auditor considered all the information. Mrs. Lee stated that, since the auditor is well knowledge on the subject, that the Town follows his recommendation.

Council Member Ashby motioned to approve the auditor’s recommendation. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

Town Administrator Lee shared with the Council that the Town’s Town Code needs to be re-written. Town Attorney Erard stated that the Code and zoning ordinances should be in an electronic format for citizen’s to view online. Ms. Erard recommended that for next year’s budget, a certain amount be retained to start the process of re-writing the Town Code in sections. A short discussion followed. No further action was taken at this time.
Town Administrator Lee also shared with the Council information from Chief Proffitt regarding State Code on Town decals. Mrs. Lee simplified the explanation stating that if a decal is shown on a vehicle from another jurisdiction, the Town cannot force the citizen to purchase a Town decal. Mrs. Lee stated that she would like to refer the subject to a committee who can make a recommendation as to what the Town policy should be on displaying a Town decal.

CONSENT AGENDA
Mayor Billingsley asked for any questions from Council regarding the Bill Listing and Treasurer’s Report presented for approval. Mayor Billingsley also asked for any additions or corrections to the draft minutes presented. Mr. Billingsley asked that language on a motion be changed.

With no further corrections or additions to the minutes and no corrections to either the Bill Listing or the Treasurer’s Report, Council Member Allison motioned to adopt the Consent Agenda. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

Posted in Approved 2015-16 Minutes | Comments Off

Regular Monthly Meeting – September 21

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 21 SEPTEMBER 2015, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT
200 EAST MARSHALL STREET
REMINGTON, VA 22734

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

Town Council Members Present: Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
Van M. Loving
Chad M. Ralls

Town Council Members Absent: J. Wilson Clatterbuck
Stanley L. Heaney, Sr.

Town Staff Present: Town Administrator Sharon G. Lee
Town Attorney Andrea Erard
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward

Guests Present: Brian Scannon, American Legion Post 247

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Mr. Scannon shared with the Council that the Legion was having an indoor yard sale.

COMMITTEE REPORTS
COMMUNITY DEVELOPMENT Chair – Allison Member – Ralls
Council Member Allison gave a brief report about the Movie Night from the previous weekend.
Mr. Allison shared that the last Movie Night of the season would be on October 10th after the Remington Fall Festival. Mr. Allison stated that the movie Hocus Pocus will be shown.
Council Member Allison gave a brief report on the upcoming Remington Fall Festival. Mr. Allison asked for council members to sign up to help with the Town table. Town Clerk Bowrin also shared that the Fall Festival Committee would be setting aside time for a ground breaking ceremony for the new Town Hall.

FINANCE COMMITTEE Chair – Clatterbuck Member – Ashby
Council Member Ashby gave the monthly report for August.
Council Member Ashby addressed the request from Town Clerk Bowrin to transfer funds from the cemetery cash management account to the checking account to help cover with the rest of the mowing season.

Council Member Allison motioned to move $1200 from the cash management account to the checking account. Council Member Ashby seconded the motion.
Ayes: Allison, Ashby, Loving, Ralls
Nays: 0
Absent: Clatterbuck, Heaney

PUBLIC FACILITIES COMMITTEE: Chair –Ralls Member – Heaney
Council Member Ralls shared with the Council that the committee recently held a meeting with the staff regarding the dumpsters and signage at the dumpster sites. Town Superintendent Steward presented a price quote to have signs put at the dumpster sites and labeling the new toters and dumpsters. There was also a discussion on installing wireless cameras in the Town near the dumpster sites. Council Member Allison suggested that Mr. Ralls check with Comcast or Verizon on what they offer since the Town already has accounts with them.
Council Member Allison shared with the Council that Comcast has an open wi-fi signal. Mr. Allison stated that he would like to contact Comcast to take down the open wi-fi. There was no further action on this subject taken at this time.

Council Member Ralls motioned to use Piedmont Press and Graphics for the letters for the dumpsters, the letters for the toters as well as the aluminum sign at $210.00. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Loving, Ralls
Nays: 0
Absent: Clatterbuck, Heaney

CEMETERY COMMITTEE: Chair – Loving Member – Allison
Council Member Loving did not have anything to report.

PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Clatterbuck, Heaney
Council Member Ashby did not have anything to report.

WATER SYSTEM COMMITTEE: Chair – Heaney Member – Loving
Council Member Loving stated that a customer had a leak under the crawl space of their home and that over 120,000 gallons of water went through the meter. Mr. Loving stated that the customer requested a leak adjustment.

Council Member Loving motioned to forgive one half of the overage in the amount of $212.53 for the leak adjustment. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Loving, Ralls
Nays: 0
Absent: Clatterbuck, Heaney

UNFINISHED BUSINESS
A discussion continued on the subject of eliminating the no license fee for new businesses. The Council discussed the possibility of reducing the term to one year then fess would apply. There was also a discussion on eliminating the no fee altogether. Town Attorney Erard stated that any change would need to go to a public hearing. No action was taken at this time.

The Council also discussed the subject of having chickens on residential properties in the Town limits. Town Administrator Lee stated that a citizen asked about having chickens on their lot. The Council asked that Mrs. Lee invite the citizen to next meeting so that they can ask questions.
The Council also asked that the Town Attorney provide them with ordinances from other localities to review.

The Council reviewed the new rate plan offered by AT&T that was presented by Town Clerk Bowrin. Mrs. Bowrin shared that the new rate plan would be 6¢ a minute for local and 6.9¢ a minute for state to state long distance. Mrs. Bowrin also stated that there would be no contract.

Council Member Allison motioned to proceed with the new rate offer from AT&T. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Ashby, Loving, Ralls
Nays: 0
Absent: Clatterbuck, Heaney

NEW BUSINESS
There was no New Business before the Council at this meeting

NEW TOWN HALL REPORT
Council Member Allison stated that he had no new report at this meeting.

STAFF REPORTS
Town Administrator
Town Administrator Lee stated that at the last meeting, Council asked that she draft letter to Fauquier County complimenting the attendant at the recycle center. Mrs. Lee asked for some input about the attendant. The Council gave her some examples about the attendant. Town Attorney Erard asked the Council if they would like her to prepare a resolution. There was a positive consensus from the Council to prepare the resolution.
Town Administrator Lee addressed the Council regarding the subject of having two buildings on one lot in the commercial district. Mrs. Lee stated that under general provisions in the zoning book that more than one building is permitted on a lot in the commercial district. The Council asked Mrs. Lee to share this information with the local businesses and citizens that asked about it at a previous meeting.

Town Superintendent
Town Superintendent Steward shared with the Council that he received a quote from Tanner’s Pest Services to service the town shop building but the quote was not clear. Mr. Steward stated that he would bring the quote back for Council consideration at the October meeting.

Police Chief
Chief Proffitt was not present at the evenings meeting and did not submit any report.

Town Clerk
Town Clerk Bowrin informed the Council that the RRRC Annual meeting is scheduled for Tuesday, October 20 in Somerset, Virginia. Mrs. Bowrin stated the cost this year would be $40.00 per person. Mrs. Bowrin continued to state that typically the Council paid for the representative and spouse. Mrs. Bowrin stated that the staff has opted out of going.
September 21, 2015
Council Member Ralls motioned to approve paying for Mr. Ashby and his spouse and any other Council Member wishing to attend the RRRC Annual Meeting. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Loving, Ralls
Nays: 0
Abstain: Ashby
Absent: Clatterbuck, Heaney

Town Clerk Bowrin shared that since Council approved the new rate plan from AT&T, she requested to eliminate the DMV lines. Mrs. Bowrin stated that the lines originally were set up for car dealers to call. Since then dealers are now required to process their own work and call a help line for any questions. Mrs. Bowrin also shared that the Town line receives a vast amount of phone calls for DMV questions from around the state. Mrs. Bowrin stated that most DMV Select offices reference the headquarter number for the public to call for questions. Mrs. Bowrin also asked that permission to change the phone number on the DMV website and through Google search sites. Mrs. Bowrin stated that most of the phone calls are ones that Select offices are not permitted through DMV to answer.

Council Member Ralls motioned to use the 804 headquarter number and get rid of the Remington DMV Selects phone lines. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Ralls
Nays: 0
Abstain: Loving
Absent: Clatterbuck, Heaney

CONSENT AGENDA
Mayor Billingsley asked for any questions to the Bill Listing including the additional bills presented at the evenings meeting. Mayor Billingsley also asked for any questions to the Treasurer’s Report. Mr. Billingsley asked for any additions or corrections to the draft minutes presented for approval. Town Administrator Lee pointed out a sentence was not complete in a motion made under Public Facilities.

Council Member Ashby motioned to adopt the Consent Agenda. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Ashby, Loving, Ralls
Nays: 0
Absent: Clatterbuck, Heaney

At this time the Council recognize Town Superintendent Steward’s birthday by singing to him.

With no further business before the Council, Council Ashby motioned to adjourn with a second by Council Member Ralls. The motion carried.
Ayes: Allison, Ashby, Loving, Ralls
Nays: 0
Absent: Clatterbuck, Heaney

The meeting adjourned at 8:15 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

Joint Public Hearing/Regular Monthly Meeting August 10, 2015

JOINT PUBLIC HEARING AND
REGULAR MONTHLY MEETING MINUTES
MONDAY, 10 AUGUST 2015, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE BUILDING
TRAINING ROOM 1
200 EAST MARSHALL STREET

Mayor Gerald A. Billingsley called the Joint Public Hearing and the Regular Monthly Meeting to order.

Town Council Members Present: Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Stanley L. Heaney, Sr.

Town Council Member(s) Absent: Van M. Loving
Chad M. Ralls

Planning Commission Members Present: Gerald Billingsley, Chairperson
Frederick Kay
Helen Jones
Larry Webster

Planning Commission Member(s) Absent: Virginia Hendrix

Town Staff Present: Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guest(s) Present: Mr. Wilbur Heflin, Mr. John Mills, The Reverend David Blevins – all representing
the Remington Baptist Church

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

PUBLIC HEARING
Mayor Billingsley announced that there were two public hearings to be considered at the evenings meeting.
Mayor Billingsley stated that the first Public Hearing was for the Town Council on proposed Ordinance 05-15: which amends Ordinance 02-15 to specify that the $5 assessment for the electronic police summons system only applies to the offenses arising in the Town of Remington.

Mayor Billingsley opened the floor for public comment on this topic.

With no comment from the audience, Mayor Billingsley declared the first Public Hearing closed.

Mayor Billingsley announced that the second Public Hearing was a Joint Public Hearing for the Town Council and the Planning Commission on proposed Ordinance 06-15: which amends the Zoning Ordinance of the Remington Town Code, Article 5, “Residential District,” Section 5-7, “Special Provisions for corner lots” to add that the side yard on the side facing the side street shall have a setback of not less than twenty-five (25) feet where the structure is within one hundred and fifty (150) feet from the corner, and that corner side lots where the structure is more than one hundred and fifty (150) feet from the corner shall have a setback of at least fifteen (15) feet.

Mayor Billingsley opened the floor for public comment.

Mr. Heflin, Mr. Mills and Pastor Blevins from the Remington Baptist Church gave a short presentation and explained to the Council and the Planning Commission the reason why this subject was before them for consideration.
With no other comments, Mayor Billingsley declared the Joint Public Hearing closed.

PLANNING COMMISSION
Chairperson Billingsley opened the Planning Commission meeting.
Mr. Billingsley asked the Planning Commission to review the July 13, 2015 draft minutes presented for approval from the.

Commission Member Kay motioned to approve the Planning Commission minutes as presented. Council Member Webster seconded the motion. The motion carried.
Ayes: Billingsley, Kay, Jones, Webster
Nays: 0
Absent: Hendrix

RECOMMENDATION TO TOWN COUNCIL

Commissioner Jones motioned to recommend the approval of Ordinance 06-15 as written. Commissioner Webster seconded the motion. The motion carried.
Ayes: Billingsley, Jones, Webster
Nays: 0
Absent: Hendrix
Abstain: Kay

Commission Member Kay asked if the staff was able to address the subject from the July 13th meeting regarding businesses being allowed to have more than one building on a lot in the C-1 district. Town Clerk Bowrin stated that the Town Attorney would give a report at the next meeting in September.

With no further business before the Planning Commission, Commission Member Webster motioned to adjourn with a second by Commission Member Jones. The motion carried.
Ayes: Billingsley, Kay, Jones, Webster
Nays: 0
Absent: Hendrix

Mr. Billingsley thanked the Planning Commission for their time and stated that they were dismissed if they chose to leave the meeting.

REGULAR MONTHLY MEETING
Mayor Billingsley opened the Regular Monthly Meeting of the Town Council.

CITIZENS TIME
Town Clerk Bowrin shared with the Council that Mr. Scott Leake from Congressman Hurt’s office was planning on attending the meeting and should be there later in the evening. There were no other citizens present wishing to address the Council.

PUBLIC HEARING CONSIDERATION
Mayor Billingsley asked the Council if they wished to take action on Ordinance 05-15.

Council Member Allison motioned to adopt Ordinance 05-15 as written. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck
Nays: 0
Absent: Loving, Ralls
Abstain: Heaney

Mayor Billingsley asked the Council if they wished to take action on Ordinance 06-15.

Council Member Allison motioned to adopt Ordinance 06-15 as written. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney
Nays: 0
Absent: Loving, Ralls

COMMITTEE REPORTS

COMMUNITY DEVELOPMENT Chair – Allison Member – Ralls
Council Member Allison shared with the Council the date for the next Movie Night. Mr. Allison stated that the movie will be at the Remington Community Gardens and that they would be showing The Princess Bride. Council Member Allison also stated that the date for September’s Movie Night would be September 19th.

FINANCE COMMITTEE Chair – Clatterbuck Member – Ashby
Council Member Clatterbuck stated that a quarterly distribution of $667.07 had come in from the Trust. Town Clerk Bowrin suggested that the money stay in the checking account since the cemetery still needed to be mowed.

Council Member Clatterbuck motioned to deposit $667.07 in the cemetery checking account. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney
Nays: 0
Absent: Loving, Ralls

WATER COMMITTEE Chair – Heaney Member – Loving
Council Member Heaney shared with the Council that the trees at Well #1 was infested with bag worms. Town Superintendent Steward stated that this was the wrong time of year to spray. Mr. Steward stated that the part time worker had pulled the worms off and now the trees will need regular pesticide treatment. Mr. Steward said he will obtain quote from the pest services company next year.

CEMETERY COMMITTEE Chair – Loving Member – Allison
There was no report from this committee at this time.

PUBLIC FACILITIES Chair – Ralls Member – Heaney
Town Superintendent Steward presented a quote to finish the sidewalk repair at West Main Street to the entrance of Wankoma Village.

Council Member Allison motioned to accept the bid to finish the sidewalk on West Main Street. Council Member Ashby seconded the motion. There was a discussion about who was authorized to the bid.

Council Member Allison amended his motion to accept the bid as written, authorizing Mr. Steward to sign the contract. Council Member Ashby seconded the amended motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney
Nays: 0
Absent: Loving, Ralls

PERSONNEL/POLICE COMMITTEE Chair- Ashby Member – Clatterbuck, Heaney
Council Member Ashby complimented the Police Department on a fine job they did for their Annual National Night Out event. Mr. Ashby stated that a representative from the paper shared that our event was the best one they had attended.

NEW TOWN HALL REPORT
Council Member Allison stated that the committee will be meeting with the architect before the next Council meeting.

UNFINISHED BUSINESS
There was no Unfinished Business before the Council at this meeting.

NEW BUSINESS
There was no New Business before the Council at this meeting.

STAFF REPORTS
Town Superintendent
Town Superintendent Steward shared with the Council that he needed to register for a Chemical Spill class prior to the evening’s meeting. Mr. Steward stated that the meeting was on August 12, 2015 in Culpeper. He stated that the cost for the class was $150. Mr. Steward asked for a ratified motion to pay for the class.

Council Member Allison motioned to approve for Mr. Steward to attend the class for $150.00. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney
Nays: 0
Absent: Loving, Ralls

Town Superintendent Steward shared with the Council that he would like to purchase a striping machine to paint the lines in the Town parking lots. Mr. Steward stated that the machine cost $150.95 and a case of line striping paint was $91.68 with a total of $242.63.

Town Council Member Ashby motioned to stripe the area in front of the sidewalk cut out in front of Town Hall to keep it open for persons to be able to get onto the sidewalk from the roadway. Council Member Allison seconded the motion. Town Superintendent Steward stated that he would need a case of yellow paint in addition to his original request. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney
Nays: 0
Absent: Loving, Ralls

Council Member Allison motioned to approve the purchase of the equipment that Mr. Steward needs in the total amount of $334.31. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney
Nays: 0
Absent: Loving, Ralls

Town Superintendent Steward informed the Council that the light was replaced on East Marshall Street and that the new light was installed at the Recycle Center.

Town Clerk
Town Clerk Bowrin shared with the Council that Troy and Banks saved the Town a little over $1100.00 on telecom audit they performed.

Town Clerk Bowrin shared with the Council that since the Town has sponsored the Fall Festival, the committee has decided not to charge the Town for the space. Mrs. Bowrin shared that she believes she may have plenty of items for the table. However she asked, after taking inventory, to spend up to $50 for items for the table.

Council Member Ashby authorized Mrs. Bowrin to spend up to $50 for items for the Fall Festival table. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney
Nays: 0
Absent: Loving, Ralls

Town Clerk Bowrin shared with the Council the death of the Town Attorney’s father. Mrs. Bowrin stated that she would be sending a card and a plant to the Attorney rather than flowers since a service would be scheduled at a later date.

Police Chief
Chief Proffitt thanked the staff for all their hard work at the police department’s National Night Out. Chief Proffitt informed the Council that, for the first time, the department did not get a dmv grant.

Town Administrator
Town Administrator Lee was not present to give a report.

CONSENT AGENDA
Mayor Billingsley asked for any questions on the Treasurer’s Report or Bill Listing. Town Clerk Bowrin added 2 additional bills in the amount of $594.00 to the Bill Listing. Mayor Billingsley also asked for any additions or corrections to the draft minutes presented for approval.

Council Member Ashby motioned to adopt the Consent Agenda with the addition of the 2 bills to the Bill Listing. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney
Nays: 0
Absent: Loving, Ralls

Council Member Allison motioned to go into closed meeting pursuant to Virginia Code section 2.2-3711 (A)(7) for consultation with legal counsel regarding a specific legal issue. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney
Nays: 0
Absent: Loving, Ralls

By the motion of Council Member Allison and a second by Council Member Ashby, the motion carried to reconvene.
Ayes: Allison, Ashby, Clatterbuck, Heaney,
Nays: 0
Absent: Loving, Ralls

MOTION: ALLISON RESOLUTION: 07-15
SECOND: HEANEY MEETING DATE: August 10, 2015

CERTIFICATION OF CLOSED MEETING

WHEREAS, The Remington Town Council has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act: and

WHEREAS, Section 2.2-3712 of the Code of Virginia requires certification by this Council that such closed meeting was conducted in conformity with Virginia law.

NOW, THEREFORE BE IT RESOLVED that the Town Council certified that, to the best of each member’s knowledge, (i) only public business matters lawfully exempt from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters were identified in the motion convening this closed session were heard, discussed, or considered by the Town Council.

VOTE – 4 FOR
Ayes: Allison, Ashby, Clatterbuck, Heaney
Nays: 0
Absent: Loving, Ralls

Council Member Allison motioned to authorize the payment to Taft Construction in accordance to the recommendation of the Town Attorney,. Council Member Ashby seconded the motion. The motion carried by a roll call vote.
VOTE – 3 FOR
Allison – aye
Ashby – aye
Heaney – aye
Clatterbuck – abstain
Nays: 0
Absent: Loving, Ralls

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck
Nays: 0
Absent: Loving, Ralls

The meeting adjourned at 8:21 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

Town Hall Holiday Hours

The Town of Remington and Remington DMV Select Office will be closed on December 24 and December 25 for the Christmas Holiday. In Town Trash Pick up will be on Monday, December 28. We will also be closed on Friday, January 1 for New Years. In Town Trash Pick up will be on Monday, January 4, 2016. We would like to wish everyone a safe and Joyous Holiday.

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