Joint Public Hearing/Regular Meeting November 17, 2014

JOINT PUBLIC HEARING AND
REGULAR MONTHLY MEETING AGENDA
MONDAY, 17 NOVEMBER 2014, 7:00 PM
REMINGTON TOWN COUNCIL
REMINGTON VOLUNTEER FIRE DEPT BUILDING
200 EAST MARSHALL STREET, REMINGTON, VIRGINIA

I. CALL TO ORDER, RECOGNITION OF TOWN COUNCIL, PLANNING COMMISSION MEMBERS STAFF AND GUESTS

II. PLEDGE OF ALLEGIANCE

PUBLIC HEARING I

III. JOINT PUBLIC HEARING I
- SPECIAL USE PERMIT APPLICATION FROM THE REMINGTON VOLUNTEER FIRE DEPARTMENT TO CONSTRUCT A STORAGE OR UTILITY BUILDINGON A .2815+/- ACRE LOT ACROSS FROM THE FIRE STATION ON JOHN STONE STREET IN THE R-1 DISTRICT

IV. CITIZENS’ COMMENTS AND DISCUSSION

V. PUBLIC HEARING I ADJOURNMENT

PUBLIC HEARING II

VI. JOINT PUBLIC HEARING II
- ORDINANCE 06-14 WHICH AMENDS THE REMINGTON TOWN CODE , ZONING, ARTICLE 16, “GENERAL PROVISIONS FOR SIGNS,” SECTION 16-2, “SIGNS PERMITTED IN ALL DISTRICTS,” BY INCREASING THE ALLOWABLE SIZE OF A SIGN THAT IDENTIFIES THE NAME OF THE NEIGHBORHOOD OR COMMUNITY FROM SIX (6) TO SEVEN (7) FEET HIGH, WITH A MAXIMUM SIGN AREA OF THIRTY FIVE (35) FEET, INSTEAD OF TWENTY (20) FEET.

VII. CITIZENS’ COMMENTS AND DISCUSSION

VIII. PUBLIC HEARING II ADJOURNMENT

IX. PLANNING COMMISSION MINUTES

X. PLANNING COMMISSION RECOMMENDATION ON PUBLIC HEARING I

XI. PLANNING COMMISSION RECOMMENDATION ON PUBLIC HEARING II

XII. PLANNING COMMISSION ADJOURNMENT

 

REGULAR MEETING AGENDA
NOVEMBER 17, 2014

I. CITIZENS TIME
- John Waldeck: Remington United Methodist Church

II. PROCLAMATION TO THE REMINGTON FALL FESTIVAL COMMITTEE

III. CONSIDERATION OF SPECIAL USE PERMIT APPLICATION

IV. CONSIDERATION OF ORDINANCE 06-14

V. COMMITTEE REPORTS

A. COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls

B. FINANCE Chair: Clatterbuck Member: Ashby, Heaney
- October Monthly Report- Clatterbuck

C. WATER Chair: Heaney Member: Loving

D. CEMETERY Chair: Loving Member: Frazier

E. PUBLIC FACILITIES Chair: Ralls Member: Heaney

F. PERSONNEL/POLICE Chair: Ashby Member: Clatterbuck/Heaney
- Part Time Emergency Coverage

VI. UNFINISHED BUSINESS
- Comcast Franchise Agreement
- New Town Hall Committee Report

VII. NEW BUSINESS
- Donation to the Remington Volunteer Fire Department
- Discussion of Pet Waste Ordinance
- Troy & Banks

VIII. STAFF REPORTS
A. Town Administrator
B. Town Superintendent
C. Town Clerk
D. Police Chief

IX. CONSENT AGENDA
Minutes: Public Hearing/Regular Monthly Meeting – October 20, 2014
Treasurer’s Report
Bill Listing

X. CLOSED SESSION AS NEEDED

XI. ADJOURNMENT

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November 10, 2014 Work Session Agenda

MONTHLY WORK SESSION AGENDA
REMINGTON TOWN COUNCIL
MONDAY, 10 NOVEMBER 2014, 7:00 P.M.
REMINGTON TOWN HALL
203 EAST MAIN STREET

I. CALL TO ORDER AND INTRODUCTION OF TOWN COUNCIL AND GUESTS

II. PLEDGE OF ALLEGIANCE

III. CITIZENS TIME

IV. COMMITTEE REPORTS

A. FINANCE – Chair: Clatterbuck Member: Ashby
- Monthly Report: September 2014

B. PERSONNEL/POLICE – Chair: Ashby Member: Clatterbuck, Heaney

C. CEMETERY – Chair: Loving Member: Allison
– Fertilizing of Cemetery

D. WATER SYSTEM – Chair: Heaney Member: Loving

E. PUBLIC FACILITIES – Chair: Ralls Member: Heaney

F. COMMUNITY DEVELOPMENT – Chair: Allison Member: Ralls
– Holiday Calendar of Events

V. TOPICS FOR DISCUSSION
- New Town Hall Committee Report
- DMV Select Training

VI. TOWN STAFF’S REPORTS AND COMMUNICATIONS

VII. BILL LISTING

VIII. CLOSED SESSION AS NEEDED

IX. ADJOURNMENT

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Volunteers Needed

Remington United Methodist Church and Cub Scout Troop 1180 is sponsoring a Stop Hunger Now Campaign at the RVFRD building on Saturday, December 13 starting at 8:30 am. They are looking for volunteers. Contact the church for more information at 540-439-2579

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Water Bills Adjusted

The Town Council voted on October 20 to raise the base rate on all water bills by $8.00. There was a clerical error at time of billing so all water bills were over charged by $8.00. In short take $8.00 off our current water bill. We have made the adjustments to reflect $8.00 off on each balance. Since the ordinance took effect on October 20, the next month’s water bill will be a prorated rate rather than reflecting the full increase of $8.00. We apologize for any confusion.

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Daylight Savings Time Ends

Daylight Savings Time Ends Saturday, November 1. Turn our clocks BACK one hour before going to bed on Saturday night.

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Notice of Public Hearing

NOTICE OF PUBLIC HEARING

Please take notice that on Monday, November 17, 2014 at 7:00 p.m., the Remington Town Council and the Remington Planning Commission will conduct joint public hearings at the Remington Volunteer Fire and Rescue Building at 200 East Marshall Street, Remington, Virginia to receive public comment on the following:

ORDINANCE NO. 06-14

ORDINANCE NO. 06-14 IS AN ORDINANCE WHICH AMENDS THE REMINGTON TOWN CODE, ZONING, ARTICLE 16,
“GENERAL PROVISIONS FOR SIGNS,” SECTION 16-2, “SIGNS PERMITTED IN ALL DISTRICTS,” BY INCREASING THE ALLOWABLE SIZE OF A SIGN THAT IDENTIFIES THE NAME OF THE NEIGHBORHOOD OR COMMUNITY FROM SIX (6) TO SEVEN (7) FEET HIGH, WITH A MAXIMUM SIGN AREA OF THIRTY FIVE (35) FEET, INSTEAD OF TWENTY (20) FEET.

REQUEST FOR SPECIAL USE PERMIT

THE REMINGTON VOLUNTEER FIRE DEPARTMENT IS REQUESTING A SPECIAL USE IN ORDER TO CONSTRUCT A STORAGE OR UTILITY BUILDING ON A .2815+/- ACRE LOT ACROSS FROM THE FIRE STATION ON JOHN STONE STREET (TAX MAP #6887-18-1345-000) IN THE R-1 DISTRICT.

A complete copy of Ordinance 06-14 as well as documents related to the request for the special use permit may be obtained by contacting Town Hall at (540) 439-3220, 203 East Main Street, Remington, Virginia 22734. Following the public hearing, the Remington Town Council may take action to approve Ordinance No. 06-14 and/or the special use. Any person with a disability seeking assistance is asked to contact Town Hall in advance of the meeting so that appropriate arrangements can be made in advance.

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New Town Hall Committe

The Council named Council Members Allison, Ashby, and Loving to the New Town Hall Planning Committee. The Committee named Mr. Allison as the head of the committee. The Committee will meet on Monday, October 27 at 4 pm at the future site of the new Town Hall located at 105 East Main Street. They are meeting with the architect to mark off the boundaries of the proposed building. The public is invited to attend.

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Special Meeting 9/24/14

SPECIAL MEETING
REMINGTON TOWN COUNCIL
WEDNESDAY, 24 SEPTEMBER 2014, 3 P.M.
REMINGTON TOWN HALL
203 EAST MAIN STREET, REMINGTON, VIRGINIA

Mayor Gerald A. Billingsley called the meeting to order.

Town Council Members Present: Devada R. Allison, Jr.
Evan “Skeet” Ashby, III
J. Wilson Clatterbuck
Stanley L. Heaney, Sr.
Van M. Loving

Town Council Members Absent: Chad M. Ralls

Town Staff Present: Town Administrator Sharon G. Lee
Town Clerk Kimberly A. Bowrin

Guests: none

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

Mayor Billingsley announced that the topic of the special meeting was the consideration of the agreement between the Town Council and Mr. John Mills concerning his services in relationship to the new Town Hall proposal. Mr. Billingsley opened the floor for Council discussion.
Council Member Heaney suggested that on page 1 of the agreement be re-worded from “there shall be” to “there may be”. Mr. Heaney stated that he felt the word “shall be” would mean that it is required rather than possible. Mr. Heaney stated that he thinks that should be left up to the design committee. Council Member Loving stated that he spoke with the Town Attorney about it. Mr. Loving stated that Ms. Erard stated that both parties would need to initial the change.
The Council reviewed each page of the contract to see if they would like to make any changes or had any questions.

Council Member Loving motioned to accept this agreement between the Town of Remington and John Mills as the architect of the new Town Hall and DMV building with the one change from shall to may on page 1 and authorizing the Mayor to sign on behalf of the Town. Council Member Ashby seconded the motion. The motion carried by a roll call vote.
Allison – Aye
Ashby – Aye
Clatterbuck – Aye
Heaney – Aye
Loving _ Aye
Nays: 0
Absent: Ralls

Mayor Billingsley stated that since this was a Special Meeting and there is not a full Council present, no other business can be conducted. Mr. Billingsley stated that information could be shared with desired.

Council Member Heaney motioned to adjourn with a second by Council Member Ashby. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

The meeting adjourned at 3:18 p.m.

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Joint Public Hearing/Regular Monthly Meeting 9/15/14

JOINT PUBLIC HEARING AND
REGULAR MONTHLY MEETING MINUTES

MONDAY, 15 SEPTEMBER 2014, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE BUILDING
TRAINING ROOM 1
200 EAST MARSHALL STREET

Mayor Gerald A. Billingsley called the Joint Public Hearing and Regular Monthly Meeting to order.

Town Council Members Present: Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Van M. Loving

Town Council Member Absent: Stanley L. Heaney, Sr.
Chad M. Ralls

Planning Commission Members: Gerald Billingsley, Chairperson
Helen Jones
Ira Russell, Sr.
Virginia Hendrix
Larry Webster

Town Staff Present: Town Administrator Sharon G. Lee
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Town Attorney/Zoning Administrator Andrea E. Erard
Police Chief Charles T. Proffitt

Guest(s) Present: Joseph Korpsak – representing Remington Fall Festival, Bruce & Becky Aylor

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

PUBLIC HEARING I
Mayor Billingsley announced that the first public hearing was a joint public hearing; to consider Ordinance 03-14 which amends Remington Zoning Code Article 10, C-2 General Commercial district to remove residential use as a use by right.

Mayor Billingsley opened the floor for comments.

With no comments from the citizens or questions from Planning Commission or Council, Mayor Billingsley declared the Joint Public Hearing closed.

PLANNING COMMISSION
Planning Commission Chairperson Billingsley asked for any additions or corrections to the draft minutes from May 19, 2014 meeting.

Commission Member Jones motioned to approve the draft minutes of May 19, 2014 as presented. Commission Member Russell seconded the motion. The motion carried.
Ayes: Hendrix, Jones, Russell, Webster, Billingsley
Nays: 0

Commission Chairperson Billingsley asked the Commission Members for any questions or recommendations to Ordinance 03-14. Planning Commission Member Webster asked if the Commission could establish setbacks for one property or would the setbacks refer to the entire district. Town Attorney Erard stated that the setbacks would need to be established for the entire district not just one parcel.

Commission Member Jones motioned to recommend that the Council adopt Ordinance 03-14 by eliminating residential use as a by right use in the C-2 General Commercial District. Commission Member Webster seconded the motion. The motion carried.
Ayes: Hendrix, Jones, Russell, Webster, Billingsley
Nays: 0

Commission Member Jones asked about the status of a home on Church Street. Town Attorney Erard stated that the property is being sold by Fauquier County for delinquent taxes.

With no further business before the Commission, Commission Member Russell motioned to adjourn with a second by Commission Member Jones.
Ayes: Hendrix, Jones, Russell, Webster, Billingsley
Nays: 0

PUBLIC HEARING II
Mayor Billingsley announced the topic for the second public hearing , which is the consideration of Ordinance 04-14; amends the Remington Town Code, Chapter 11, Article II, Cemetery Rules & Regulations to permit columbariums and establish the requirements for columbariums, which includes a columbarium internment fee of $250 on weekdays and $300 on week-ends and holidays. Ordinance 04-14 also increase repair/maintenance permit fee from $15 to $50 and modifies when flowers on graves are permitted from April 15 to April 1.
Mayor Billingsley opened the floor to receive public comment on Ordinance 04-14.

With no public comment, Mayor Billingsley declared the second public hearing closed.

COUNCIL CONSIDERATION

Mayor Billingsley shared with the Council that the Remington Planning Commission recommended adoption of Ordinance 03-14. Mayor Billingsley asked if the Council was ready to take any action on Ordinance 03-14.
SEPTEMBER 15, 2014

Council Allison motioned to adopt Ordinance 03-14. Council Member Ashby seconded the motion. The motion carried by a roll call vote.
Allison – Aye
Ashby – Aye
Clatterbuck – Aye
Loving – Aye
Heaney – Absent
Ralls – Absent
Nays: 0

Mayor Billingsley stated that Ordinance 04-14 was up for consideration and asked if the Council was ready to take any action at this time.

Council Member Loving motioned to adopt Ordinance 04-14. Council Member Ashby seconded the motion. Council Member Ashby clarified that the limit of 2 burials per site would not be changed. With no further discussion, the motion carried by a roll call vote.
Allison – Aye
Ashby – Aye
Clatterbuck – Aye
Loving – Aye
Heaney – Absent
Ralls – Absent
Nays: 0

REGUALAR MEETING

CITIZENS TIME
Mr. Korpsak thanked the staff for helping with putting the Remington Fall Festival banner up across Main Street.

COMMITTEE REPORTS
WATER COMMITTEE Chair – Heaney Member – Loving
Council Member Loving stated that the Council needs to consider authorizing the advertisement for the public hearing to raise the water rates. Mr. Loving stated that Town Attorney Erard has written the ordinance for Council review.

Council Member Loving motioned to authorize to advertise for the public hearing on Ordinance 05-14. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

FINANCE COMMITTEE Chair – Clatterbuck Member – Ashby
Council Member Ashby gave the monthly report for August.

COMMUNITY DEVELOPMENT Chair – Allison Member – Ralls
Council Member Allison approached the Council on the subject of Movie Night. Mr. Allison shared the price quotes that he presented at the August meeting. Mr. Allison shared that there are sponsors who is willing to pay the copyright fees for the movies.

Council Member Allison motioned to spend no more than $1100.00 for the equipment for Remington Movie Night. Council Member Ashby seconded the motion. There was a short discussion of price clarification. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

Council Member Allison stated that he is still communicating with the fire department on a Chili Cook-off event.
Council Member Allison shared with the Council that he was still trying to find a company that would help the Town replace the current Christmas tree. Council Member Ashby stated that he could touch base with a local company to see if they could help.

CEMETERY COMMITTEE Chair – Loving Member – Allison
Town Superintendent Steward stated that the fence at the cemetery has been repaired. Mr. Steward gave a brief explanation of how it was replaced.

PUBLIC FACILITIES Chair – Ralls Member – Heaney
There was no report from this committee.

PERSONNEL/POLICE COMMITTEE Chair- Ashby Member – Clatterbuck, Heaney
Council Member Ashby recommended that the Council permit Town Superintendent Steward give extra hours to Mr. Elkins to prepare the Town for Fall Festival. There was a short discussion in the amount of hours needed.

Council Member Ashby motioned to give Mr. Warren Elkins 3 additional days prior to Fall Festival to assist in the clean-up and to get ready for Fall Festival. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

UNFINISHED BUSINESS
Town Attorney Erard shared with the Council that she and Mr. Mills have been working on the architectural agreement for the new Town Hall. Ms. Erard stated that she wanted the Council to give her direct and clear directions as to what the Council expects in the agreement. Ms. Erard asked for clarification on the agreement and duties of the architect. A discussion followed. Ms. Erard asked if the Council would be willing to hold a special meeting to get the agreement signed so that the process of building a new Town Hall could start.
Town Clerk Bowrin shared with the Council that she contacted area localities on the subject of the Comcast Franchise Agreement. Mrs. Bowrin stated that the other municipalities were still in the negotiating stages of the agreement.

NEW BUSINESS
There was no New Business before the Council.

STAFF REPORTS
Town Administrator
Town Administrator Lee shared with the Council that since she will be on vacation part of October and the accountant won’t have the reports done prior to going on vacation, the Finance Committee with give the monthly report for September at the November Work Session and the October monthly report at the November Regular Monthly meeting.
Town Administrator Lee shared with the Council that a donation has been made for a contest. Mrs. Lee stated that the contest would be to encourage those living in the Town or businesses in the Town to spruce the Town in time for Fall Festival. There was a discussion on the subject. Mrs. Lee stated that she would get a judge.

Council Member Allison motioned to establish a $50 prize for the first annual best appearing property for Fall Festival. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

Town Clerk
Town Clerk Bowrin shared that the Rappahannock Rapidan Regional Commission Annual Meeting would be held on October 2 in Culpeper. Mrs. Bowrin stated that the price for the meeting is $40.00. She continued to share that traditionally the Council would pay for the Council’s representative to the Commission, their spouse, any Council Member and Staff Member that would like to attend.

Council Member Allison motioned authorizing paying for the meals for Mr. Ashby, his wife, any staff members or council member wishing to attend. Council Member Loving seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Loving
Nays: 0
Abstain: Ashby
Absent: Heaney, Ralls

Town Superintendent
Town Superintendent Steward stated that the Town had an air line break at Well #1. Mr. Steward stated that the Town lost approximately 51,000 gallons of treated water. Mr. Steward shared that the water lost will definitely affect the Town’s sewer bill.
Town Superintendent Steward distributed the proposal for the Well #3 – Lees Glen 5 year tank maintenance and cleaning. Mr. Steward pointed out that this procedure needs to be done every 5 years and the cost would be $4490.00. He asked for approval to sign the contract.

Council Member Allison motioned to approve the cleaning of the Lee’s Glen tank authorizing Mr. Steward to sign the contract. Council Member Ashby seconded the motion. The motion carried.
Ayes: Ashby, Allison, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

Police Chief
Chief Proffitt shared with the Council that the older cruiser needs to be painted. Mr. Proffitt shared that a local high school was going to look at the cruiser to see if they could do the job.
Mr. Proffitt also shared that he will get as many officers available to work the Fall Festival and also get back up from the Sheriff’s Department.
Town Administrator Lee asked Mr. Proffitt about the striping on the cruiser once it has been painted. Mr. Proffitt stated that it would cost approximately $375.00 to get the vehicle detailed. There was a discussion on the subject.

Council Member Ashby motioned to authorize the Chief to spend up to $375 to get decals on the repainted car. Council Member Allison seconded the motion. The motion carried.
Ayes: Ashby, Allison, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

CONSENT AGENDA
Mayor Billingsley asked for any questions to the Bill Listing or Treasurer’s Report. Mr. Billingsley also asked for any additions or corrections to the Draft Minutes presented for approval.

Council Member Ashby motioned to adopt the Consent Agenda as presented. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Ashby, Allison, Clatterbuck, Loving
Nays; 0
Absent: Heaney, Ralls

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Ashby, Allison, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

The meeting adjourned at 8:20 p.m.

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9/8/14 Work Session Minutes

MONTHLY WORK SESSION
REMINGTON TOWN COUNCIL
MONDAY, 08 SEPTEMBER 2014, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET, REMINGTON, VA

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

Town Council Members Present: Devada R. Allison – arrived late
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Stanley L. Heaney, Sr.
Van M. Loving

Town Council Members Absent: Chad M. Ralls

Town Staff Present: Town Administrator Sharon G. Lee
Town Clerk/Treasurer Kimberly A. Bowrin

Guests Present: Ira Russell, Sr., Joseph F. Korpsak- representing Remington Fall Festival, Jonathan Hunley – representing Fauquier Times

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

CITIZENS TIME
Mr. Korpsak updated the Council on the upcoming Remington Fall Festival. Mr. Korpsak also shared with the Council that Fauquier County Board of Supervisors Stribling and Sherbyn was having a roundtable meeting for concerned citizens at the RVFRD building on Wednesday, September 10, 2014.

COMMITTEE REPORTS

FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
Council Member Clatterbuck did not have anything to report.

POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney
Council Member Ashby informed the Council that Chief Proffitt was finishing the personnel evaluations.
Town Administrator Lee shared with the Council that the Remington DMV Select office has had an increase of customers recently due to short staffing in the Warrenton office. Mrs. Lee stated that she called the Warrenton office and that they expected to be short staffed until at least the end of September. Mrs. Lee stated that she has increased the staffing at the DMV Select counter by asking each person to work one extra day.

The ladies working DMV increased their hours by 6 hours per week. Mrs. Lee stated that they will re-visit the staffing each month to accommodate the customer needs. Mrs. Lee stated that this situation came up rather quickly and did not get a chance to speak with the committee. She asked if Council wished to ratify a motion for allowing additional hours for the DMV.

Council Member Ashby ratified the motion to allow an additional 12 hours per week for the DMV Select to be reviewed at the end of each month. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Allison, Ralls

CEMETERY COMMITTEE Chair: Loving Member: Allison
Council Member Loving reminded the Council about the public hearing scheduled for the following Monday regarding columbariums in the cemetery.
Council Member Loving also shared with the Council that the fence at the cemetery had been fixed by the company who damaged it.

WATER COMMITTEE Chair: Heaney Member: Loving
Council Member Heaney shared with the Council that the committee met regarding the water rates. Mr. Heaney stated that the committee spent a lot of time looking at various scenarios for establishing a rate tier system and crunching numbers. Mr. Heaney stated that because of the new filtration system, the committee recommends to raise the rates by $9 for the first 4000 gallons and $3.50 per 1000 gallons over 4000. Town Administrator Lee stated that the Water Department needs to make approximately $5000 a month more to pay for the system. There was a discussion on the subject.
Mayor Billingsley suggested that the out of town rate for over 4000 gallons should be $3.75 per 1000 gallons.

Council Member Heaney motioned to advertise the rates to increase by $9.00 per customer, $3.50 per 1000 over 4000 for In Town and $3.75 per 1000 over 4000 for Out of Town. Council Member Loving seconded the motion. Town Administrator Lee stated that the Town Attorney asked for a consensus of the rates so that she could write the ad for review and approval at the next meeting. Council Member Heaney withdrew his motion. Council Member Loving withdrew his second. No action was taken. Mayor Billingsley asked for a consensus of Council for Ms. Erard to draft the water rate ad for review and vote at the next meeting. All members of the Council agreed.

PUBLIC FACILITIES Chair: Ralls Member: Heaney
Council Member Loving shared with the Council that the HOA in Wankoma Village have been having meetings about annexation. Mr. Loving asked that Town Administrator Lee attend the meeting to give the HOA committee facts if they were to seek annexation. Mrs. Lee stated that she would be attending by request from the HOA board members. A short discussion followed. Town Administrator Lee stated that would be clarifying information that was previously given to them. Mrs. Lee invited any Council Member wishing to attend.

COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls
There was no report from this committee at this time.

TOPICS FOR DISCUSSION
Council Member Loving addressed the subject of the draft of the architectural agreement. Town Administrator Lee stated that both Mr. Mills and Attorney Erard were working on the final points of the draft. Mrs. Lee suggested that the Town Hall committee meet so that when the agreement is signed, Mr. Mills can start and meet to get the plans drawn up. There was a short discussion regarding some of the plans and design.

STAFF REPORTS
Town Administrator
Town Attorney Lee shared with the Council that former Council Member Frazier represented the Town at Fauquier County Liaison Committee. Mrs. Lee stated that now that Mrs. Frazier is no longer on the Council, the committee is asking for a replacement. There was a short discussion on the subject. There was no action on this subject.

Town Clerk
Town Clerk Bowrin shared with the Council that she allowed Mr. Billingsley’s term expire on the Remington Planning Commission. Mrs. Bowring stated that Mr. Billingsley is willing to serve on the Planning Commission for another 4 year term.

Council Member Heaney motioned to re-appoint Gerald Billingsley to the Remington Planning Commission. Council Member Ashby seconded the motion. The motion carried.
Ayes: Asbhy, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Allison, Ralls

Town Clerk Bowrin shared with the Council that some expenses come into the Cemetery Fund. Mrs. Bowrin asked to transfer $800 from the CMA fund to the operating checking account.

Council Member Heaney motioned to approve the transfer of $800 from the CMA to the Operating Checking Account. Council Member Ashby seconded the motion. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Allison, Ralls

Town Clerk Bowrin stated that there should be enough items for the Town of Remington Fall Festival table. She stated that they would be promoting the Remington DMV Select office by providing pens and magnets. Mrs. Bowrin stated that there will also be some items available for children. She did share that the table and canopy is in bad shape and request to purchase new ones. Mrs. Bowrin gave some price quotes on each item.

At this time Council Member Allison joined the meeting.

The Council discussed the price quotes given to them by Mrs. Bowrin.

Council Member Ashby motioned approving the purchase $158.53 Coleman 10×10 gazebo and to purchase a table which is best for the Town’s needs in the judgment of the staff up to $125. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

Council Member Heaney asked that the Council re-address the subject of the Liaison committee since Mr. Allison was present. The Council asked Mr. Allison if he was interested in representing the Town on the committee. Town Administrator Lee shared with Mr. Allison when the committee meets and the length of the meetings. Mr. Allison stated that he would serve on the committee.

The Council asked if Mr. Allison would like to cover anything in regarding Community Development. Mr. Allison stated that he would bring back information regarding Movie Night at the next meeting.

BILL LISTING
Mayor Billingsley asked for any questions to the Bill Listing.

Council Member Ashby motioned to adopt the Bill Listing as presented. Council Member Loving seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

The meeting adjourned at 8:05 p.m.

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