Regular Monthly Meeting – May 16, 2016

REGULAR MONTHLY MEETING

REMINGTON TOWN COUNCIL

MONDAY, 16 MAY 2016, 7:00 PM

REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT

200 EAST MARSHALL STREET

 REMINGTON, VA  22734

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

 

Town Council Members Present:  

Devada R. Allison, Jr.

Evan H. “Skeet” Ashby, III

J. Wilson Clatterbuck

Stanley L. Heaney, Sr.

Van M. Loving

                                                           

Town Council Members Absent:

Chad M. Ralls

 

Town Staff Present:

Town Administrator Sharon G. Lee

Town Attorney Andrea Erard

 Town Clerk/Treasurer Kimberly A. Bowrin

 Town Superintendent James E. Steward

  Police Chief Charles T. Proffitt

                                   

Guests Present: Mr. Joseph Korpsak, Commander Brian Scannon – Remington American     Legion Post 247, Mr. Doug Shonk

 Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME

Mr. Joseph Korpsak addressed the Council again asking them to consider having a professional study done regarding the traffic on Main Street, particularly East Main Street. Mr. Korpsak stated that during business hours from Monday through Saturday, East Main Street is down to one lane. He also stated that from a safety issue he felt that with the increase in traffic, there is an increase probability of an accident. The Council stated that, although they understand his concern, VDOT owns the streets. A discussion followed.

Mr. Brian Scannon from the American Legion thanked members of the Council that attended their recent awards dinner. Mr. Scannon stated the Legion has ordered a flag for the Remington Cemetery. He stated that he will make sure to give it to staff as soon as it comes in. Mr. Scannon also shared some of the upcoming events.

Council Member Clatterbuck read the certificate of appreciation given to the Council that was presented at the recent American Legion awards banquet.

 

COMMITTEE REPORTS

CEMETERY COMMITTEE:    Chair – Loving                    Member – Allison

Council Member Heaney shared that a solar light was donated by the Raymond Gill family to illuminate the flag at the cemetery. Mr. Heaney stated that the staff is looking for someone to install the light.

FINANCE COMMITTEE:  Chair – Clatterbuck       Member – Ashby

Council Member Clatterbuck gave the financial report through April.

Council Member Clatterbuck addressed the proposed 2016-17 budget.

Mayor Billingsley read the Budget Resolution for approval consideration.

Council Member Clatterbuck motioned to adopt the Budget Resolution for the 2016-17 budget. Council Member Ashby seconded the motion. The motion carried by an affirmative roll call vote.

Allison – Aye

Asbhy – Aye

Clatterbuck – Aye

Heaney – Aye

Loving – Aye

Ralls – Absent

PUBLIC FACILITIES COMMITTEE:  Chair –Ralls            Member – Heaney

There was no report from this committee.

COMMUNITY DEVELOPMENT:    Chair – Allison           Member – Ralls

Council Member Allison gave a brief report on the Annual Spring Yard Sale. Mr. Allison also thanked Mr. Scannon and the American Legion for the invitation to attend the awards dinner. Mr. Allison stated that he appreciates what the Legion does for the Town with the help on movie night.

Mr. Allison stated that the banner advertising movie night is in and is now being displayed at the corner of James Madison Street and West Bowen Street.

Council Member Allison also shared that the American Legion is hosting an event on June 16th in Nokesville, Virginia. Mr. Scannon stated that breakfast will be served on old trays as if you are in the military. After the breakfast, a convoy of military vehicles will go through Prince William and Fauquier Counties before returning back to Nokesville. The Council asked that the event be put in the monthly newsletter that goes out with the water bills.

 PERSONNEL/POLICE COMMITTEE:  Chair – Ashby    Member – Clatterbuck, Heaney

Council Member Ashby shared with the Council that the weekend water technician position has come available. Mr. Ashby stated that the committee recommends advertising the position internally.

Council Member Ashby motioned to authorize advertising the position of the weekend water technician for posting internally. Council Member Allison seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

Council Member Allison shared that the ad for the position of the part time laborer for the purpose of picking up trash has been sent to the paper for publication. 

WATER SYSTEM COMMITTEE:  Chair – Heaney                  Member – Loving

Town Superintendent Steward shared with the Council that the tank cleaning at the Fifth Street well is ready to start. Mr. Steward stated that the staff started to drain the tank and that it will be out of service for approximately 30 days. He continued to share that fliers have been posted and that the information was sent to the fire department.

Town Superintendent Steward also shared with the Council that a significant amount of water is being taken from the fire hydrants late at night, between 10 pm and midnight. Mr. Steward stated that he asked the fire department if they needed the water to fill the tanks from recent fires. Mr. Steward continued by stating the fire department did not know of anyone using the hydrants. There was a short discussion on the subject. The Council asked to put something in the flier bringing attention to the citizens to inform the office if they see anyone taking water from the hydrants.

 

UNFINISHED BUSINESS

Council Member Allison shared with the Council that at the meeting in April he made a motion regarding the design of the roof in the New Town Hall Report. He stated that his motion needed to be corrected to clearly state the correct roof design recommended by the committee.

Council Member Allison motioned to correct the previous motion so that we are all clear and understand that we are going from a hip roof to a gable roof on the new Town Hall as well as the interior change that we all agreed upon that was shown on the print that we had at that time. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

 

NEW BUSINESS

Town Administrator Lee distributed some information from Rappahannock Rapidan Regional Commission on the subject of hazard mitigation study. Mrs. Lee stated that the study needs to be done every 5 years. She also stated that in 2012 Superintendent Steward was the point of contact for the Town when RRRC did the updates. Mrs. Lee stated that the RRRC is requesting that the Town sign a letter of intent. Mrs. Lee requested that the Council authorize that she signs the letter of intent and also authorize Mr. Steward as the locality project contact. Mrs. Lee stated that if we don’t do the study at all, either by RRRC or the Town does its own, then the Town would not be eligible for federal and state funding. A short discussion followed.

 

Council Member Heaney motioned to sign the letter of intent with Mrs. Lee’s and Mr. Steward’s signatures. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

NEW TOWN HALL REPORT

Council Member Allison gave a brief update from a recent committee meeting.

 

STAFF REPORTS

Town Administrator

Town Administrator Lee addressed Mr. Korpsak’s concern. A discussion followed on the subject.

Town Administrator Lee also thanked Mr. Scannon for the recent award given to the Council.

Police Chief

Chief Proffitt requested that the Council consider moving some funds from police salaries to capital outlays and make an extra payment on the newest cruiser. Mr. Proffitt stated that he would not need all the funds from salaries. A short discussion followed. There was a consensus from Council to move the funds and make a payment before the end of the fiscal year.

Town Superintendent

Town Superintendent Steward did not have anything to report.

Town Clerk

Town Clerk Bowrin did not have anything to report.

 

CONSENT AGENDA

Town Clerk Bowrin added an additional bill to the Bill Listing at the evening’s meeting bringing the total to $131.29 for the Bill Listing.

Mayor Billingsley asked for any questions for the Treasurer’s Report. Mr. Billingsley also asked for any questions to the updated Bill Listing. Also, Mr. Billingsley asked for any corrections or additions to the draft minutes presented for approval. Town Clerk Bowrin stated that on the April 18th meeting, page 3 should read Well #1 not Well #3 for tank cleaning.

 

With the additional bill added to the Bill Listing and the correction to the April 18th minutes, Council Member Heaney motioned to adopt the Consent Agenda. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

 

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.

Ayes: Ashby, Clatterbuck, Heaney, Loving

Nays: Allison

Absent: Ralls

 

The meeting adjourned at 8:15 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

Public Hearing/Work Session May 9, 2016

PUBLIC HEARING AND

 MONTHLY WORK SESSION MEETING MINUTES

MONDAY, 09 MAY 2016, 7:00 PM

REMINGTON VOLUNTEER FIRE AND RESCUE BUILDING

TRAINING ROOM 1

200 EAST MARSHALL STREET

 

Mayor Gerald A. Billingsley called the Public Hearing and the Monthly Work Session Meeting to order at 7:00 pm.

 

Town Council Members Present:

Devada R. Allison, Jr.

Evan H. “Skeet” Ashby, III

J. Wilson Clatterbuck

Stanley L. Heaney, Sr. – arrived late

Van M. Loving

Town Council Members Absent:

Chad M. Ralls

Town Staff Present:  

Town Administrator Sharon G. Lee      

Town Clerk/Treasurer Kimberly A. Bowrin

Guests Present: Mr. Joseph Korpsak, Mr. James Ivancic – Fauquier Times Paper,

Mr. Brian Scannon – Remington American Legion Post 247                             

Mayor Billingsley introduced each person in attendance and then invited everyone to stand for the Pledge of Allegiance.

 

PUBLIC HEARING

Mayor Billingsley announced that the subject of the Public Hearing was the proposed 2016-17 budget.

Mr. Billingsley opened the floor for public comment.

Mr. Korpsak addressed the Council on the proposed budget. Mr. Korpsak requested several things to be implemented into the proposed budget. He would like the town parking lot repaved, the sidewalk repaired on Franklin Street near his business, and to do a professional study on daytime traffic on East Main Street.

At this time, Council Member Heaney entered the meeting.

With no further comments from the citizens, Mayor Billingsley declared the public hearing closed.

 

MONTHLY WORK SESSION

 

CITIZENS TIME

Mr. Brian Scannon shared with the Council that the Legion Members will be putting flags on the grave sites of vets in the Remington Cemetery. Mr. Scannon asked that the staff provide him with any recent burials of those who are vets.

Mr. Scannon shared that the legion is holding their first appreciation dinner and invited all Council Members.

Mr. Scannon also shared that the Post will be at the upcoming May Movie Night. He stated that they will bring the popcorn machine and should have enough to feed the anticipated large crowd from the activities going on before the meeting.

Council Member Allison, at this point, shared with the Council that there would be a play from RUMC and that M.M. Pierce Elementary Choir will be singing before the movie. Mr. Allison stated also that there are plans to move all the events into the church, in case of rain.

COMMITTEE REPORTS

FINANCE

Council Member Clatterbuck updated the Council on the estimated year-end figures for fiscal year 2015-16.

Mr. Clatterbuck stated that the proposed budget will be voted on at the next meeting.  Mr. Clatterbuck answered some of Mr. Korpsak’s requests by stating that there is money in the proposed budget for repair of sidewalks. He continued to address the other requests by stating there is no money budgeted for the parking lot and that the Town does not own the streets so that would need to be taken up with VDOT.

COMMUITY DEVELOPMENT

Council Member Allison shared with the Council that the Annual Spring Yard Sale is scheduled for Saturday, May 14th and the In Town Spring clean-up on Monday, May 16th.

 POLICE/PERSONNEL

Council Member Allison shared with the Council that the staff’s pay period will be changing effective July 1 so that full and part time employees have the same pay period. Mr. Ashby stated that pay period will begin on Saturday and end on a Friday for two weeks, with the pay date on the following Friday.

Council Member Ashby motioned to that pay period for all employees will start on Saturday, June 11 and will end on Friday, June 24th with a pay day on Friday, July 1st. The pay period will then be every 2 weeks with the payroll available the following Friday. Council Member Allison seconded the motion. There was a short discussion on the subject. With no further discussion, the motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays: 0

Absent: Ralls

Abstain: Loving

 

Council Member Ashby motioned to advertise for the part time laborer position in the local paper for one time with the starting salary of $11 per hour for up to 4 hours per week and to authorize the Town Superintendent to arrange for temporary coverage at the same rate. Council Member Heaney seconded the motion. Council Member Loving stated his concern with the hourly rate. Mr. Loving stated that he felt the Town should offer more money, particularly because of the type of work entailed and the limited hours. Mr. Loving stated that he would be concerned that the employee would only stay long enough until a job paying more money comes up. He continued to state that if the Town would offer more money, there may be a chance for longevity.  Council Member Allison suggested that the Town offer a flat rate for the purpose of collecting trash up to 4 hours and anything over that would be paid at $11 per hour.

 

Council Member Ashby amended the motion that we advertise the position as $60 for 4 hours of work on Fridays for trash pick up and $11 an hour starting pay if we have other tasks during the week still allowing the Town Superintendent to arrange for temporary coverage until the position is filled at the said rate. Council Member Heaney seconded the amended motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

 

Council Member Ashby shared that one of the weekend water technicians has given notice. Mr. Ashby stated that the position will need to be filled.  A discussion followed on advertising the position. Town Administrator Lee stated that there are current staff members had expressed an interest in the position. Mr. Ashby stated that the committee would come back with a recommendation at the next meeting.

CEMETERY COMMITTEE

Council Member Loving shared with the Council of a recent funeral.

PUBLIC FACILITIES

There was no report from this committee.

WATER COMMITTEE

Council Member Loving shared with the Council that the tank cleaning is behind schedule. Mr. Loving stated that the tank should be cleaned and serviced within the next couple of weeks. A short discussion followed.

 

TOPICS FOR DISCUSSION

Town Administrator Lee suggested that the Town Superintendent address the concerns of Mr. Korpsak’s with the Public Facilities committee.

Town Administrator Lee gave the Council an update with VDOT in regards to a sign being installed on Route 29. A short discussion followed.

 

STAFF REPORTS

Town Administrator

Town Administrator Lee stated that there is still an interest in having a farmer’s market at the Community Gardens. Mrs. Lee stated that the Town Attorney is prepared to address the subject at the next meeting, if it is the desire of the Council. A discussion followed on the subject. The Council asked the staff to have the Town Attorney address the subject that the next meeting.

Town Clerk

Town Clerk Bowrin explained to the Council that the cemetery software company will no longer support the software the program is currently running on. Mrs. Bowrin stated that she spoke with the Chief Proffitt to see if he would be able to do the upgrades. Mrs. Bowrin also stated that the company would do the upgrades at a fee. After speaking with the Chief, Mrs. Bowrin stated that the Chief was able to get the company to reduce the fees from $295 to $175.

 

Council Member Allison motioned to let USTI to do the upgrades to the cemetery software program at $175.00.  Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

 

BILL LISTING

Mayor Billingsley asked for any questions to the Bill Listing.

 

Council Member Ashby motioned to adopt the Bill Listing. Council Member Allison seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

 

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.

Ayes: Ashby, Allison, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

 

The meeting adjourned at 8:00 pm

Posted in Approved 2015-16 Minutes | Comments Off

Regular Monthly Meeting – April 18, 2016

REGULAR MONTHLY MEETING

REMINGTON TOWN COUNCIL

MONDAY, 18 APRIL 2016, 7:00 PM

REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT

200 EAST MARSHALL STREET

 REMINGTON, VA  22734

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

 Town Council Members Present: 

  Devada R. Allison, Jr.

 J. Wilson Clatterbuck

Stanley L. Heaney, Sr.

Van M. Loving

Chad M. Ralls – arrived late

 

Town Council Members Absent:  

 Evan H. “Skeet” Ashby, III

 

Town Staff Present:  

Town Administrator Sharon G. Lee

Town Attorney Andrea Erard

Town Clerk/Treasurer Kimberly A. Bowrin

 Town Superintendent James E. Steward

 Police Chief Charles T. Proffitt

                                   

Guests Present: Mr. Doug Shonk, Mr. James Ivancic – Fauquier Times

 Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME

With no one from the audience wishing to address the Council during Citizen’s Time, Mayor Billingsley proceeded with the Committee Reports.

 

COMMITTEE REPORTS

CEMETERY COMMITTEE:    Chair – Loving                     Member – Allison

Council Member Loving shared with the Council of a quarterly distribution check in the amount of $487.17. There was a short discussion on the needs of the cemetery.

Council Member Loving motioned to put the money into the Cemetery Checking Account. Council Member Clatterbuck seconded the motion. The motion carried.

Ayes: Allison, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ashby, Ralls

 Council Member Loving stated that the staff tamped all the graves and laid new seed.

Town Superintendent Steward informed the Council that the cemetery now has a 911 address. He shared that the address is 11910 Cemetery Road.

FINANCE COMMITTEE:  Chair – Clatterbuck        Member – Ashby

Council Member Clatterbuck gave the financial monthly report through March 2016.

Council Member Clatterbuck addressed the subject of the proposed FY 2016-17 Budget. Mr. Clatterbuck went over the changes suggested by Council at April’s monthly work session to balance the budget.

At this time, Council Member Ralls enters the meeting.

 Council Member Clatterbuck motioned to give authorization to advertise for a public hearing. Council Member Allison seconded the motion. Town Clerk Bowrin stated that the fire department building was available, if it was the wish of the Council, for the public hearing. The motion carried.

Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Absent: Ashby

 PUBLIC FACILITIES COMMITTEE:  Chair –Ralls Member – Heaney

Council Member Ralls did not have anything to report at this meeting.

 COMMUNITY DEVELOPMENT:    Chair – Allison            Member – Ralls

Council Member Allison shared with the Council about the success of the first movie night that took place on the previous Saturday. Council Member Allison stated that, even with a few setbacks, the movie was well attended. Mr. Allison stated that he would like to purchase containers for the equipment and extension cords. He also stated that he would like to purchase a banner to place at the corner of James Madison Street and West Bowen Street the week of the movie for better exposure and advertising.

 

Council Member Allison motioned to allow Town Clerk Bowrin to spend up to $100 to purchase the containers, the extension cord and the signage for Movie Night. Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Absent: Ashby

 PERSONNEL/POLICE COMMITTEE:  Chair – Ashby    Member – Clatterbuck, Heaney

Council Member Allison addressed the Council regarding approved raises for the Police Department that was approved last year. Mr. Allison stated that Chief Proffitt had not yet distributed the raises. Mr. Allison continued by reviewing with Council the suggested raises by the Chief. There was a short discussion on the subject.

Council Member Allison motioned to distribute raises for the police personnel for the total of $2.36 per hour for the department effective with the next pay check. Council Member Heaney seconded the motion. The motion carried.

Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Absent: Ashby

 

WATER SYSTEM COMMITTEE:  Chair – Heaney                  Member – Loving

Town Superintendent Steward shared with the Council that the Well #1 tank cleaning is scheduled to be cleaned and painted inside and outside. Mr. Steward stated that the inside painting takes time to do. He stated that the tank will be out of service for approximately 4 weeks. Mr. Steward stated that he spoke with the company doing the cleaning and gave them of a window in May that would be optimal. Otherwise, Mr. Steward stated, that the cleaning would need to done next year. There was a short discussion on the subject.

 

UNFINISHED BUSINESS

There was no Unfinished Business before the Council at this meeting.

 

NEW BUSINESS

Town Administrator Lee shared with the Council that a business owner inquired about having signs installed advertising the businesses in Town. A discussion followed on the subject about contacting VDOT to see if the signs could be installed. Council Member Heaney stated he had inquired about it in the past and quoted an estimated yearly price to have the signs. The Council asked Town Administrator Lee to contact VDOT for information at the next meeting. No action was taken at this time.

 

NEW TOWN HALL REPORT

Council Member Allison shared with the Council that the committee recently met and resolved some design issues. Mr. Allison stated that the committee will recommend to the architect to change the roof from a gable roof to a hip roof. Mr. Allison stated that the committee also talked about changing the interior of the building so that the counter for both DMV and Town are in one line with the Town Clerk’s office behind them. He stated that the committee felt this change was needed for the safety and security of the employees.

Council Member Allison motioned to accept the changes to the plans.  Council Member Heaney seconded the motion. The motion carried.

Ayes: Allison, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ashby

Abstain: Ralls

 

STAFF REPORTS

Town Administrator

Town Administrator Lee did not have anything additional to report.

 

Police Chief

Chief Proffitt shared with the Council that 2 deputies came to help with the Spring Bash that was recently held by the Remington Fire Department. Mr. Proffitt stated that, because of the venue, he thought there was going to be more of a crowd. He continued by stating that he called the sheriff’s department for extra coverage. Mr. Proffitt stated that the deputies that were sent were paid overtime since it was their day off. Mr. Proffitt shared that he would be willing to pay them from his salary budget, if needed. The Council discussed the subject. Mayor Billingsley asked that the Council table the decision and also asked the Chief to come up with the right policy for the Town since he feels this could come up again for future events.

Town Superintendent

Town Superintendent Steward shared with the Council that sample station located on River Road was damaged and needs to be replaced. Mr. Steward quoted a price of $395 to replace.

Council Member Heaney authorized to spend up to $395 to replace the sample station. Council Member Clatterbuck seconded the motion. The motion carried.

Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Absent: Ashby

 

Town Clerk

Town Clerk Bowrin shared with the Council that the staff is finishing the final stages of direct deposit for payroll with training. Mrs. Bowrin shared that she would like to meet with the Personnel Committee to discuss syncing the pay periods between part and full time employees.

Town Clerk Bowrin shared with the Council updates of the last fall festival committee meeting. Mrs. Bowrin informed the Council that a representative from Virginia Dominion Power met with staff regarding electrical outlets on the poles. Mrs. Bowrin asked Town Superintendent Steward to share the information that took place at that meeting. Mr. Steward stated that a power meter could not be installed on every pole. He shared that Virginia Power would install one meter then it would up to the Town to install a breaker box and run conduit to each pole. A discussion followed on the subject. No action was taken at that time.

 

CONSENT AGENDA

Mayor Billingsley asked for any questions on the Treasurer’s Report or Bill Listing. Mr. Billingsley noted that there were no new bills presented for approval. Mayor Billingsley also asked for any additions or corrections to the draft minutes presented for approval.

Council Member Heaney motioned to adopt the Consent Agenda as presented. Council Member Allison seconded the motion. The motion carried.

Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Absent: Ashby

 

With no further business before the Council, Council Member Allison motioned to adjourn with a second by Council Member Heaney. The motion carried.

Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Absent: Ashby

 

The meeting adjourned at 8:10 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

Work Session April 11, 2016

MONTHLY WORK SESSION

REMINGTON TOWN COUNCIL

MONDAY, 11 APRIL 2016, 7:00 PM

REMINGTON TOWN HALL

203 EAST MAIN STREET, REMINGTON, VA

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

 Town Council Members Present:   

Devada R. Allison

Evan H. “Skeet” Ashby, III

 J. Wilson Clatterbuck

Stanley L. Heaney, Sr, – arrived late

 

Town Council Member(s) Absent:

Van M. Loving

 Chad M. Ralls

 

Town Staff Present:  

Town Administrator Sharon G. Lee

Town Clerk/Treasurer Kimberly A. Bowrin

                                   

Guests Present: Mr. Fred Kay, Mr. Doug Shonk, Ms. Bria Grumbacher, Mr. David Bacon – arrived late

 After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

 CITIZENS TIME

Mr. Kay thanked the Council for all the time and effort they give to the Town.

Mr. Doug Shonk addressed the Council on the new subdivision and the taps. Mr. Shonk stated that he would hope that the revenue coming in for the taps will be budgeted to retire the debt on the water system.

Mr. David Bacon had questions on the proposed budget in regards to insurance and pay of employees.

 At this time, Council Member Heaney joins the meeting.

COMMITTEE REPORTS

WATER COMMITTEE         Chair: Heaney             Member: Loving

There was no report from the committee at this meeting.

PUBLIC FACILITIES            Chair: Ralls                 Member: Heaney

Mr. Heaney stated that the totes have been handed out and that more will be ordered.

FINANCE COMMITTEE     Chair: Clatterbuck       Member: Ashby

Town Administrator Lee went over the notes for the budget. Mrs. Lee shared that in the general fund, there is a $299.63 shortfall to balance the budget. Mrs. Lee stated that no additional funds were added to streetlights and sidewalks. The Council discussed and worked on the balancing the general fund before proceeding to the DMV, water and cemetery funds.

The Council added $3700 to streetlights and sidewalks so that they could have funds available in case a project comes up. The Council looked at the cash balance report which shows retained earnings from prior year’s surplus. The Council asked that Town Administrator Lee to use prior year’s surplus to balance the general fund. Mrs. Lee stated that the DMV fund is balanced. She continued to state that the Water fund is showing a surplus because of the possible tap fees that would be coming from the Remington Landing development project. She said that it’s not prudent to spend the surplus because there is no guarantee of the selling of the taps in FY 2016-17.  Mrs. Lee stated that the Cemetery Fund is balanced. Mrs. Lee stated that the Trust Fund is at a surplus. She said she determined that by the sale of lots during the fiscal year. Mrs. Lee stated that she will bring the final draft to the next meeting for one last review before authorizing to advertise for the public hearing.

Mayor Billingsley addressed the subject of VRS employer contribution.  Mr. Billingsley recommended, for budgeting purposes, to keep the contribution the same and not to take lower contribution. Mr. Billingsley stated that if the Town took the lower contribution this year, the higher rate would need to be paid next year and that the Council doesn’t know what budget problems they could be faced with next year.

 

Council Member Clatterbuck motioned to keep the VRS employer contribution the same. Council Member Allison seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays: 0

Absent: Loving, Ralls

 COMMUNITY DEVELOPMENT     Chair: Allison    Member: Ralls

Council Member Allison shared with the Council that the first movie night of the season is set for April 16 at the Community Gardens. Mr. Allison stated that they will be showing “A Bug’s Life”. Mr. Allison also stated that the American Legion would be providing popcorn. Mr. Allison stated that the church will be available in case of rain. Mr. Allison shared with the Council the movies scheduled for the remainder of the season.

CEMETERY COMMITTEE   Chair: Loving                        Member: Allison

Council Member Allison shared with the Council that the staff recently did the clean-up in the cemetery.

POLICE/PERSONNEL          Chair: Ashby               Member: Clatterbuck, Heaney

Council Member Ashby shared with the Council that during this fiscal year, a 3% raise was approved for the Police Department. Mr. Ashby stated that, to date, Chief Proffitt had not distributed the raises. Mr. Ashby stated Chief Proffitt may submit a request at the next meeting.

TOPICS FOR DISCUSSION

There were no items for Topics for Discussion.

 

STAFF REPORTS

Town Administrator

Town Administrator Lee did not have anything to report.

Town Clerk

Town Clerk Bowrin shared the letter sent to the Town from Piedmont Environmental Council on the Dominion Virginia Power transmission line project.

Town Clerk Bowrin also shared with the Council that the phone lines and internet is now with Comcast. Mrs. Bowrin shared that Chief Proffitt was an integral piece to getting the system working after several stumbling blocks.

Mrs. Bowrin gave an update on the payroll direct deposit with BB&T.

Town Clerk Bowrin requested to spend approximately $25 to advertise the Annual Spring Yard Sale in the paper.

 

Council Member Allison authorized to spend up to $25 to advertise for the spring yard sale. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays: 0

Absent: Loving, Ralls

 

NEW TOWN HALL REPORT

Mr. Allison did not have anything new to report. Mr. Allison stated that he would have a report at the next meeting.

 

BILL LISTING

Mayor Billingsley asked for any questions to the Bill Listing.

 

Council Member Ashby motioned to approve the Bill Listing as presented. Council Member Clatterbuck seconded the motion.

The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays: 0

Absent: Loving, Ralls

 

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays: 0

Absent: Loving, Ralls

 

The meeting adjourned at 7:55 p.m.

 

Posted in Approved 2015-16 Minutes | Comments Off

Regular Monthly Meeting – March 21, 2016

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 21 MARCH 2016, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT
200 EAST MARSHALL STREET
REMINGTON, VA 22734

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

Town Council Members Present:
Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Van M. Loving

Town Council Members Absent:
Stanley L. Heaney, Sr.
Chad M. Ralls

Town Staff Present:
Town Administrator Sharon G. Lee
Town Attorney Andrea Erard
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present:
Brian Scannon -American Legion Post 247, Mr. Doug Shonk – Rappahannock Station,
Bryan Ailey – People Inc. of Virginia, James Ivancic – Fauquier Times, John Defnall,
Isaiah Defnall, Patrick Nelson, Bria Grumbacher

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Town Clerk Bowrin shared with the Council that a person wishing to speak during Citizen’s Time was not going to attend. Mrs. Bowrin stated that the project that was the subject of discussion for Citizen’s Time was put on hold until possibly next year.
Mr. Doug Shonk addressed the Council with 2 topics. The first item was on the subject of snow removal. Mr. Shonk suggested that, even though the area does not have the snow fall like this past year, snow removal expenses be added for budget purposes. Mr. Shonk stated that with the increase of businesses in Town, the line item on the budget should be considered in case the Town will need to dispose of the snow outside of the Town limits or by making written arrangements with various land owners in the Town.
The second topic Mr. Shonk addressed was on the subject of storm water management. Mr. Shonk informed the Council that he has hired an engineer to conduct a study for his property, the Niles property and the Town lot in relation to the new construction of the new Town Hall. Mr. Shonk stated that he has addressed the Council on this subject at previous meetings. He stated that he
hired an engineer to confirm if his concerns are valid. He stated that he would like the Council to designate a person that would walk the Town’s property and show the engineer where approximate corners of the building may be, approximate corners of the parking areas and the access points from Madison and Main Street so that they can determine the water flow off the property. Mr. Shonk concluded by asking Council to designate someone as a point of contact for his engineer to contact.

Mr. Bryan Ailey, the senior project manager from People Incorporated of Virginia, a non-profit organization, shard of a grant available to revitalize low income housing. Mr. Ailey stated that they are community action agency for Fauquier County. Mr. Ailey shared that they applied for low income housing tax credits to renovate Remington Garden Apartments. Mr. Ailey shared that he believes that this project for Remington would not be approved for this year. He stated that the organization will re-apply in 2017. The Council asked several questions about the building renovation and the projected rent. There were also questions in regards to security and lighting on the property. Mr. Ailey answered the Council’s questions on security, lighting, renting projections and on the general project. The Council thanked Mr. Ailey for attending the meeting.

Mr. Brian Scannon gave a brief update on the Walking Marine event. Mr. Scannon also shared with the Council that the Post will be providing snacks for the upcoming movie nights.

COMMITTEE REPORTS
CEMETERY COMMITTEE: Chair – Loving Member – Allison
There was no report from this committee.

FINANCE COMMITTEE: Chair – Clatterbuck Member – Ashby
Council Member Clatterbuck gave the monthly report through February 2016. Council Member Clatterbuck stated that the revenues are about even with the expenses for the year.
Council Member Clatterbuck addressed the FY2016-17 proposed budget. Mr. Clatterbuck went over some of the increases that would affect the budget. Mr. Clatterbuck asked that Council bring anything they would like to add to the budget to Town Administrator Lee so that they could start and balance the budget. Town Administrator Lee stated that the general fund is the only fund that is not balanced. Mrs. Lee suggested that the Council look over the budget and come with suggestions at the next meeting to balance the budget. Mrs. Lee stated that Council could reach out to either the Finance Committee or her with any questions.

The Council addressed the subject of the accounting service fees. The Council asked at the previous meeting if the accountant would be willing to sign a two year contract. The staff informed the Council that Mrs. Sandlin would be willing to sign a two year contract setting the fees at $750 a month.

Council Member Loving motioned to accept her new agreement with the Town with a monthly fee at $750 for two years. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

Council Member Ashby addressed the subject of health insurance for the full time employees. Mr. Ashby stated that the Town currently pays the insurance for the full time employees. Mr. Ashby stated that the premium for health insurance has increased by $50 per month per employee.

Council Member Clatterbuck motioned the Council will pay the increase of the health insurance of $50 per month per full-time employee effective July 1. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck
Nays: 0
Abstain: Loving
Absent: Heaney, Ralls

PUBLIC FACILITIES COMMITTEE: Chair –Ralls Member – Heaney
There was no report from this committee.

COMMUNITY DEVELOPMENT: Chair – Allison Member – Ralls
Council Member Allison addressed the Council about a recent phone call from a member of the Remington United Methodist Church who is in charge of the Community Gardens. Mr. Allison stated that there is an interest of having a farmer’s market at the property. The Council discussed the subject. Mr. Allison stated that although a farmer’s market is not allowed by right, he felt this is something Council should look at. A discussion followed. No further action was taken on this subject.

PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Clatterbuck, Heaney
Council Member Ashby did not have anything to report at this meeting.
Council Member Clatterbuck shared that Town Clerk Bowrin will be having knee surgery. Mr. Clatterbuck recommended that the Council offer temporary work to Cindy Sager. Town Clerk Bowrin shared that she will keep the committee informed after her doctor’s appointment.

WATER SYSTEM COMMITTEE: Chair – Heaney Member – Loving
The Committee did not have anything to report at this meeting.
Town Superintendent Steward informed the Council that the tractor has been fixed. He shared that he was able to save the Town $900 by using a local repair person. He continued to share that the gentleman was going to try and repair the old mower for a back up.

UNFINISHED BUSINESS
Town Attorney Erard shared with the Council that she reviewed the Comcast service agreement for telephone and internet.
Town Clerk Bowrin reminded the Council of the pricing for the internet and phone service is $249.00/month.

Council Member Loving motioned to accept the agreement with Comcast. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls


NEW BUSINESS

Council Member Loving addressed the request from Shonk during Citizen’s Time. Mr. Loving suggested that the Town Attorney advise the Council on the matter.

STAFF REPORTS
Town Administrator
Town Administrator Lee did not have anything additional to report.

Police Chief
Chief Proffitt reported to the Council that all his officers will be on duty for the Remington Volunteer Fire Department’s Spring Bash on April 16, 2016 since they are expecting a large crowd.

Town Superintendent
Town Superintendent Steward shared with the Council that the tamper needed repaired. Mr. Steward stated that the staff uses the tamper at the cemetery. Mr. Steward said the invoice is in the Bill Listing.

Town Clerk
Town Clerk Bowrin re-addressed the subject of direct deposit for employee payroll. Mrs. Bowrin stated that she has been working with a representative from BB&T on trying to get the fees reduced. Mrs. Bowrin also stated that Chief Proffitt was working with a representative from BB&T to adjust the account analysis fees. Mrs. Bowrin stated that she was able to get the fees reduced by one half and that Mr. Proffitt had the percentage changed on the service fees. Mrs. Bowrin continued to state that with both adjustments, the fees should be small. Mrs. Bowrin asked for direction as to if Council wanted to proceed to provide this service for the employees. A short discussion followed.

Council Member Ashby motioned to proceed with the direct deposit with option #2. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

Town Clerk Bowrin reminded the Council about Congressman Hurt’s representative, Mr. Scott Leake, attended the meeting in February. Mr. Leake shared that Mr. Hurt’s office was planning another appreciation breakfast for elected officials. Mrs. Bowrin shared that the breakfast would be held at Grave’s Mountain Lodge on April 5. Mrs. Bowrin stated that she would need to rsvp by March 28th for those wishing to attend.

CONSENT AGENDA
Mayor Billingsley asked for any questions to the Bill Listing or Treasurer’s Report. Mr. Billingsley also asked for any additions or corrections to the draft minutes presented for approval.

Council Member Loving motioned to adopt the Consent Agenda as presented. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

The meeting adjourned at 8:20 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

Monthly Work Session – March 14, 2016

MONTHLY WORK SESSION
REMINGTON TOWN COUNCIL
MONDAY, 14 MARCH 2016, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET,REMINGTON, VA

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

Town Council Members Present:
Devada R. Allison
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Van M. Loving
Chad M. Ralls

Town Council Member(s) Absent:
Stanley L. Heaney, Sr.

Town Staff Present:
Town Administrator Sharon G. Lee
Town Clerk/Treasurer Kimberly A. Bowrin

Guests Present:
Mr. Brian Scannon – Commander, Remington American Legion Post 247,
Mr. Doug Shonk, Mr. David Bacon – arrived late

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

CITIZENS TIME
Mr. Scannon from the American Legion shared with the Council information on the Walking Marine event. Mr. Scannon shared that the Marine will be walking from North Carolina to Washington D.C. to bring awareness to the many veterans who daily commit suicide. He stated that the Marine will be coming through and stopping in Remington on June 17 and invited the Council and citizens to welcome him into Remington on the 17th and send him off the morning of June 18th by walking with him to the Remington American Legion Post on Route 29. Mr. Scannon also asked if the Town Police would be able to give the Marine an escort into Town.

COMMITTEE REPORTS
COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls
Council Member Allison shared with the Council that the committee will be starting up movie night in April. Mr. Allison stated that he would have the schedule available at the next meeting.
Council Member Allison also shared with the Council the date for the Annual Spring Yard Sale. Mr. Allison stated that the Town and the Methodist Church hold this event at the same time. Because of a wedding has been scheduled for the Saturday that the event is typically held, the committee and the church decided to move the yard sale to the second Saturday in May. Council Member Loving stated that the staff will plan on doing the spring clean-up that following Monday.
Council Member Allison addressed the Council on an idea of a summer event. Mr. Allison stated that he thought of possibly doing a bbq cook off. Mr. Allison stated that he like to see the Town do something in the summer time to get people into the Town. A short discussion followed.

POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney
Council Member Ashby asked the Council to sign the sympathy card for the passing of Officer Abdo’s father.

FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
Council Member Clatterbuck brought to the Council’s attention the 2016-17 budget schedule. Mr. Clatterbuck asked that the Council bring any budget related questions or additions to the Town Administrator before the next Council meeting.

WATER COMMITTEE Chair: Heaney Member: Loving
Council Member Loving shared with the Council that the owners of Rappahannock Landing development has changed the name to Remington Landing. Mr. Loving also shared that Ryan Homes have started building the model homes for the development.

CEMETERY COMMITTEE Chair: Loving Member: Allison
Council Member Loving shared with the Council that the staff will start the cemetery clean up the first part of next month. Mr. Loving stated that the tamper that they use to check the graves needed to be serviced. Mr. Loving also shared with the Council of a recent burial in the cemetery.

PUBLIC FACILITIES Chair: Ralls Member: Heaney
Council Member Ralls did not have anything to report at this meeting.

TOPICS FOR DISCUSSION
Town Administrator Lee shared with the Council that there will be a rate increase on the health insurance that the Town carries on the full time employees. Mrs. Lee stated that the increase is $50 a month per employee. Mrs. Lee stated that at this point, the Council needs to decide if they will stay with the current insurance company. She continued to state that the Council could decide at a later meeting if they would continue to pay 100% of the insurance premium or pass the increase onto the employee. A short discussion followed.

Council Member Ashby motioned to continue coverage with TLC and accept the rate increase for employee health insurance. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney
Abstain: Loving

Town Administrator Lee addressed the Council on the subject of the Town’s accounting services. Mrs. Lee stated that the current accountant would like to raise her fees from $500/month to $750/month. Mrs. Lee also shared an hourly rate option plus mileage from the accountant. There was a short discussion on the subject. The Council asked the staff to verify if the accountant would be willing to sign a two year contract at $750/month.

RRRC REPORT
Council Member Ashby gave a brief update on the last RRRC monthly meeting. Mr. Ashby also shared that Jeffrey Parker, the director from RRRC, had resigned. The Council asked that the staff get a card thanking Mr. Parker for his service.

Council Member Loving asked to return back to the Topics for Discussion segment of the meeting. Mr. Loving stated that he would like the Council to pursue getting the bridge replaced outside of Remington on Business Route 29. Mr. Loving shared about an accident that occurred at the traffic light on Route 29. He stated that traffic was detoured through Town. He shared that tractor trailers had a difficult time coming across the old bridge. Mr. Loving stated that it could be disastrous if that bridge had failed. A discussion followed on the subject. The Council asked the staff to touch base with VDOT on the possibility of getting the bridge back on the project list.

NEW TOWN HALL REPORT

Council Member Loving stated that he has talked with a local engineer. Mr. Loving stated that the engineer is redesigning the roof. Mr. Loving stated that he would hopefully have the re-design by the next meeting.

STAFF REPORTS

Town Administrator
Town Administrator Lee shared with the Council that the Fauquier Trails Committee was establishing a steering committee for a trails summit. Council Member Ashby volunteered to be on the steering committee if the staff could find out if the meeting place is handicap accessible.

Town Clerk
Town Clerk Bowrin asked for Council direction on sending flowers for the passing of Officer Abdo’s father.

Council Member Loving motioned to spend $75 to send flowers to Alexy’s family. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Town Clerk Bowrin shared with the Council an offer from Comcast to change the internet and phone service from Verizon to Comcast. Mrs. Bowrin presented the proposal to the Council. There was a short discussion. The Council asked Mrs. Bowrin to have the Town Attorney review the contract so a decision can be made at the next meeting.

BILL LISTING
Mayor Billingsley asked the Council for any questions to the Bill Listing that was presented.

Council Member Ashby motioned to accept the Bill Listing. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Town Administrator Lee brought to the Council’s attention that a business has now occupied a space in the old mill building at 300 East Main Street. Council Member Loving also shared that a dance studio/theater company was looking at the top floor of the Embrey building at 301 East Main Street.

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

The meeting adjourned at 7:55 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

Regular Monthly Meeting February 8, 2016

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 08 FEBRUARY 2016, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT
200 EAST MARSHALL STREET
REMINGTON, VA 22734

Due to the absence of Mayor Gerald Billingsley, Vice Mayor Evan “Skeet” Ashby, III
called the meeting to order at 7:00 p.m.

Town Council Members Present:
Devada R. Allison, Jr.
J. Wilson Clatterbuck
Stanley L. Heaney, Sr.
Van M. Loving
Chad M. Ralls- arrived late

Town Staff Present:
Town Administrator Sharon G. Lee
Town Attorney Andrea Erard
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present: Brian Scannon – American Legion Post 247, Mr. Fred Kay,
Mr. Doug Shonk – Owner of Rappahannock Station

Vice Mayor Ashby introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Mr. Brian Scannon of the American Legion thanked the Council for the proclamation declaring February 7th 4 Chaplains Day. Mr. Scannon also shared some upcoming events at the Legion. Mr. Scannon stated that the Legion will be having a blood drive on April 15th, a concealed weapons permit class on March 26 and a flag burning disposal ceremony on April 23rd. Mr. Scannon asked that the events appear in the newsletter that accompanies the water bill.
Mr. Doug Shonk addressed the Council on the subject of the recent blizzard that occurred on January 25-26. Mr. Shonk suggested that the Town do an age group survey to the collect names of those who are seniors and or disabled that would possibly need assistance with clearing out their sidewalks and/or driveways, which the Town would give to non profit organizations or to those who are able to help.
Mr. Shonk also addressed the Council on the subject of the storm water management. Mr. Shonk stated that he has been asking for a storm water management plan for the new Town Hall building. He continued by stating that he has some concerns because he feels there already exists run off from the maintenance building that effects his property. Mr. Shonk shared with the Council about a situation from the storm regarding his pump and the dry well on his property. He stated that he would likely seek counsel regarding the situation.

At this time, Council Member Ralls joined the meeting.

COMMITTEE REPORTS
CEMETERY COMMITTEE: Chair – Loving Member – Allison
Council Member Loving stated that the Town received a quarterly distribution check in the amount of $2543.15.

Council Member Loving motioned to put the quarterly distribution back into the Trust. Council Member Heaney seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Council Member Loving shared with the Council that the staff did not push any snow in the cemetery this year so that nothing was damaged.

FINANCE COMMITTEE: Chair – Clatterbuck Member – Ashby
Council Member Clatterbuck gave the monthly report through December 2015.
Council Member Clatterbuck shared that a CD is going to mature on February 23. Council Member Clatterbuck shared some the rates offered by TFB. Mr. Clatterbuck stated that the committee recommends to renew the CD for the 59 month rate at 1.75%.

Council Member Clatterbuck motioned to renew the CD with TFB at 1.75% for the 59 month rate special. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Town Clerk Bowrin shared with the Council that several employees have been asking about direct deposit for payroll. Mrs. Bowrin stated that the software the Town uses supports the ACH draft processing for direct deposit. She continued to state that the software company would help with the initial set up. Mrs. Bowrin stated that she started communicating with the bank. There was a short discussion on the subject.

Council Member Clatterbuck motioned to proceed with setting up direct deposit for payroll for the employees who want to participate in it. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

PUBLIC FACILITIES COMMITTEE: Chair –Ralls Member – Heaney
Council Member Ralls quoted a price for wireless cameras to install in various places in the Town. Mr. Ralls stated that he will have more information available at the next meeting.

Council Member Loving shared with the Council that when Dominion VA Power did the original light installation earlier in the year, they missed the request for a light installation at the pole next to the railroad tracks. Mr. Loving stated that a light is needed there for when the police does the safety check points and to make drivers aware of the railroad tracks.

Council Member Loving motioned to install a light on East Main Street in the amount of $346.42. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Council Member Heaney inquired if staff contacted Dominion VA Power about the electrical outlets on Main Street. Town Clerk Bowrin stated that she has contacted them and is what on a response.

COMMUNITY DEVELOPMENT: Chair – Allison Member – Ralls
Council Member Allison did not have anything to report at this meeting.
Council Member Ralls shared the date of the first Fall Festival meeting of the season.

PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Clatterbuck, Heaney
Council Member Clatterbuck did not have anything to report at this meeting.

WATER SYSTEM COMMITTEE: Chair – Heaney Member – Loving
Town Superintendent Steward shared with the Council that the department had a water main break on Fifth Street. Mr. Steward stated that he would like to purchase a geo phone listening device to detect the area of the leak. Mr. Steward stated that this will help with determine the leak so that the repairs would be minimal.

Council Member Heaney motioned to approve the purchase of the geo-phone acoustic leak detector not to exceed $400 plus shipping. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving. Ralls
Nays: 0

Town Superintendent Steward informed the Council on some new changes from VDH on coliform testing and sampling locations.

Town Clerk Bowrin shared with the Council that the office has set up with Official Payments auto pay for water bills. Mrs. Bowrin also shared that those who don’t have smart phones or computers can call an 800 to make water payments with a credit card.

At this time, Scott Leake from Congressman Bill Hurt’s office entered the meeting. Vice Mayor Ashby invited Mr. Leake to address the Council. Mr. Leake shared that Congressman Hurt will not be running for re-election. Mr. Leake also shared that the local Elected Official’s Breakfast is being planned. He stated that information on that event would be coming in the mail. Vice Mayor Ashby thanked Mr. Leake for coming.

UNFINISHED BUSINESS
There was no Unfinished Business before the Council.

NEW TOWN HALL COMMITTEE REPORT
Council Member Loving updated the Council on the New Town Hall plans. Mr. Loving stated that he received the building list. He also stated that the Town will need to get the mechanical drawings for the electrical, plumbing and air conditioner before getting permits from the County. There was a brief discussion on the items Mr. Loving brought to the table.

Mr. Loving also addressed the comments from Mr. Shonk during Citizen’s Time. Mr. Loving stated that the building should not have any run off that would affect Mr. Shonk’s property.

NEW BUSINESS
Council Member Heaney had some questions regarding the upcoming budget. Mr. Heaney suggested that the Council keep putting the same amount of money used when making the trash truck payment in the budget for the purpose of purchasing a new trash truck, when needed. A short discussion followed.

STAFF REPORTS
Town Administrator
Town Administrator Lee shared that the new lateral cabinet arrived for DMV use.
Town Administrator Lee also shared that the staff would like to come up with a program that would help the elderly and/or disabled with snow removal. Mrs. Lee stated that she would like the Council to consider waiving the penalties for those individuals if the snow was not removed in a timely manner. A short discussion followed. The subject was referred to the Public Facilities committee.
Town Administrator Lee shared with the Council that a citizen contacted Delegate Mark Cole’s office and Fauquier County Administrator’s office regarding the arsenic level in the Town’s water. Mrs. Lee stated that she gave both offices the letter from VDH advising us that the Town was in compliance with the arsenic levels in the water system.

Police Chief
Chief Proffitt shared that the department passed an audited conducted by the FBI on following proper protocol when obtaining personal information.

Town Superintendent
Town Superintendent Steward informed the Council that the front seal on the tractor has been damaged. He stated it is the 4 wheel drive on the front axle. Mr. Steward presented a price quote to have the tractor repaired.

Council Member Heaney motioned to fix the tractor for an amount not to exceed $2017.00. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Council Member Loving asked for a consensus from Council to take down the fence at the Town lot at 105 East Main Street. Mr. Loving stated that once they start to break ground for the new Town Hall, the fence would probably come down. He stated that since it needs work, he would like to have it taken down. The Council discussed the subject. There was a consensus for the staff to take the fence down.

At this time, Council Member Ralls left the meeting.

Town Clerk
Town Clerk Bowrin did not have anything to report.

CONSENT AGENDA
Vice Mayor Ashby asked for any questions to the Bill Listing or the Treasurer’s Report. Mr. Ashby also asked for any additions or corrections to the draft minutes that were presented for approval. Town Clerk Bowrin added $1115.40 to the Bill Listing from bills that came in that day.

Council Member Allison motioned to adopt the Consent Agenda as presented. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

With no further business before the Council, Council Member Allison motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

The meeting adjourned at 8:30 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

2016 Movie Night Season starts April 16

Our first Movie Night of the season will be on Saturday, April 16th starting at dusk at the Community Gardens on West Bowen Street across from the Remington United Methodist Church. We will be showing “A Bug’s Life”. Movie Night for May will be on May 21st. We will be showing “Brave”.

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Town Elections

The Town of Remington Mayoral and Council elections will be held on Tuesday, May 3, 2016 at the St. Lukes Parish Hall on Church Street from 6 am-7 pm. To date, we have a full ballot with no additional candidates.

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Work Session Agenda – March 14, 2016

MONTHLY WORK SESSION AGENDA
REMINGTON TOWN COUNCIL
MONDAY, 14 MARCH 2016, 7:00 P.M.
REMINGTON TOWN HALL
203 EAST MAIN STREET

I. CALL TO ORDER AND INTRODUCTION OF TOWN COUNCIL AND GUESTS

II. PLEDGE OF ALLEGIANCE

III. CITIZENS TIME
- Brian Scannon: American Legion Post 247

IV. COMMITTEE REPORTS

A. COMMUNITY DEVELOPMENT – Chair: Allison Member: Ralls
- Movie Night Schedule
- Spring Yard Sale

B. PERSONNEL/POLICE – Chair: Ashby Member: Clatterbuck, Heaney

C. FINANCE – Chair: Clatterbuck Member: Ashby
- Budget Schedule

D. WATER SYSTEM – Chair: Heaney Member: Loving

E. CEMETERY – Chair: Loving Member: Allison

F. PUBLIC FACILITIES – Chair: Ralls Member: Heaney

V. TOPICS FOR DISCUSSION
– Health Care Renewal and Rate Information
– Accounting Services

VI. RRRC MONTHLY MEETING REPORT – Ashby

VII. TOWN STAFF’S REPORTS AND COMMUNICATIONS

VIII. NEW TOWN HALL REPORT

IX. BILL LISTING

X. CLOSED SESSION AS NEEDED

XI. ADJOURNMENT

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