Remington Town Hall closes at 1 pm December 21

Remington Town Hall and Remington DMV Select Office will close between 1 pm-2 pm on Wednesday, December 21 for the employee Christmas luncheon. We thank you for your understanding and apologize for any inconvenience.

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Finance Committee Monthly Meeting and Personnel Committee Meeting scheduled

The Finance Committee of the Remington Town Council will hold its regular monthly meeting at 3 pm on Monday, December 12 to review November’s finances. The Personnel Committee of the Remington Town Council will hold a meeting at 5:30 pm on Monday, December 12 to discuss employee holiday bonuses. Both meetings will be held in Town Hall and the Public is invited to attend.

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Santa will be here December 9th

We have heard from Santa’s helper. Santa is getting really excited to see all the kids from Remington. He will be here tomorrow night to light the Christmas tree and will be in Town Hall to visit with the children. We will be singing him into Town around 5:45 pm Hope to see you and your friends here tomorrow night.

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Santa Claus Coming To Remington

Santa will make several appearances in Remington to make sure he is able to talk with all the children. His first time in Remington will be Sunday, December 4th upon the Remington Fire Department’s ladder truck. He start his journey at the fire department around 4:30 pm and travel around the Town then continue to area neighborhoods, including Lee’s Glen, Wankoma Village, Ashley Glen, Liberty Run, Meadowbrook in Bealeton. He will then travel to The Meadows and Riverton Subdivision. You can track his route through the fire department’s facebook page or on their website at www.rvfd.com.

If those two dates don’t fit into your schedule, Santa will be at the RVFRD breakfast on Sunday, December 11th. The fire department will be serving breakfast from 8 am until noon. Price of admission is an unwrapped toy to  donate to the Toys for Tots campaign. Santa will be at here from 9 am-10:30 am.

We hope that you may be able to make at least one of these events.

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Ordinance 01-16 Auxiliary Police Force

Ordinance 01-16
Adopted November 14, 2016

Auxiliary Police Officers Authorized; powers, authority and immunities generally.
For the further preservation of the public peace, safety, and good order of the community, there is hereby established an auxiliary police force that have all the powers and authority and all the immunities of full-time law enforcement officers, if all such forces have met the training requirements established by the Department of Criminal Justice Services under Virginia Code § 9.1-102. Members of the auxiliary police force who have completed these training requirements, after having been appointed by the Remington Town Council, may be called into service by the Remington Chief of Police to aid and assist regular police officers in the performance of their duties.
An auxiliary officer shall be exempted from any initial training requirement established under VA. Code § 9.1-102 until a date one year subsequent to the approval by the Criminal Justice Services Board of compulsory minimum training standards for auxiliary police officers, except that:
(i) any such officer shall not be permitted to carry or use a firearm while serving as an auxiliary police officer unless such officer has met the firearms training requirements established in accordance with in-service training standards for law-enforcement officers as prescribed by the Criminal Justice Services Board, and
(ii) any such officer shall have one year following the approval by the Board to comply with the compulsory minimum training standards.
The Remington Town Council may appoint up to 6 auxiliary police officers. Each auxiliary police officer shall be a person of good character and the appointment shall be revocable at any time by the Remington Town Council. The Remington Town Council may prescribe the uniform, organization, and such rules as it deems necessary for the operation of the auxiliary police force.
The Remington Chief of Police may utilize such auxiliary police officers as may be deemed necessary
(i) in time of public emergency,
(ii) at such times as there are insufficient numbers of regular police officers to preserve the peace, safety and good order of the community, of
(iii) at any time for the purpose of training such auxiliary police officers.
At all times when performing such service, the members of the auxiliary police force shall wear the uniform prescribed by the governing body.
When the duties of an auxiliary police officer are such that the wearing of the prescribed uniform would adversely limit the effectiveness of the auxiliary police officer’s ability to perform his prescribed duties, then clothing appropriate for the duties to be performed may by required by the Remington Chief of Police.

Va. Code §§15.2-1731, 15.2-1733, 15.2-1734.

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Town Hall Office/Remington DMV Select Thanksgiving Hours

Remington Town Hall and Remington DMV Select Office will close at noon on Wednesday, November 23, 2016 for the Thanksgiving Holiday. We will remain closed until Monday, November 28, 2016 at 8 am. There will not be In Town trash pick up on Friday, November 25, 2016. IN TOWN TRASH PICK UP WILL BE ON MONDAY, NOVEMBER 28, 2016. We wish everyone a safe and Happy Thanksgiving.

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Regular Monthly Meeting – September 19, 2016

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 19 SEPTEMBER 2016, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET
REMINGTON, VA 22734

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

Town Council Members Present:
Devada R. Allison, Jr.- arrived late
Evan H. “Skeet” Ashby, III
Gabrielle Grumbacher
Stanley L. Heaney, Sr.
Patrick T. Nelson

Town Council Members Absent:
Van M. Loving

Town Staff Present:
Town Administrator Sharon G. Lee
Town Attorney Andrea Erard
Town Superintendent James E. Steward

Guests Present: Doug Shonk – Rappahannock Station

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
There were no citizens present wishing to address the Council at this meeting.

COMMITTEE REPORTS
CEMETERY COMMITTEE: Chair – Grumbacher Member – Loving
There was no report from this committee.

FINANCE COMMITTEE: Chair – Heaney Member – Ashby
Council Member Ashby gave the monthly report for August.

PUBLIC FACILITIES COMMITTEE: Chair –Nelson Member – Allison
Town Superintendent Steward informed the Council that the trash toters purchased from Lowes was an excellent purchase. Mr. Steward shared that the last 25 toters will be purchased during FY2018.
Town Superintendent Steward addressed the question from Council on the subject of upgrading the trash truck. A short discussion followed.

At this time, Council Member Allison entered the meeting.

COMMUNITY DEVELOPMENT: Chair – Allison Member – Grumbacher
Council Member Allison shared that there was a good turn-out for the past movie night. Mr. Allison stated that the last movie night of the season will be the evening of the Remington Fall Festival on October 8th.
He thanked the Remington Methodist Church for their support and use of the Community Gardens to show the movies. Mr. Allison stated that he has been talking with John Waldeck from the church about changing movie night from Saturday night to Friday night.

PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Nelson
Council Member Ashby suggested that the Council consider doing a fruit basket for Ms. Bowrin to wish her well with her surgery and to thank her for preparing the office and Council so well before her surgery.

Council Member Ashby motioned to buy a fruit basket for Ms. Bowrin up to $75.00. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

The Council addressed the subject of the Police Chief’s recommendation to establish an auxiliary police force. Town Attorney Erard shared that an auxiliary force could be established by ordinance. There was a short discussion on cost of uniforms and certifications. There was also a discussion on permitting the Chief to choose his officers. Ms. Erard stated that she would prepare an ordinance for Council consideration at the next meeting.

WATER SYSTEM COMMITTEE: Chair – Loving Member – Heaney
Council Member Heaney shared that more taps have been sold at Remington Landing. Town Superintendent Steward gave a brief report on the development.

UNFINISHED BUSINESS

Town Attorney Erard addressed the Council on the subject of the Town obtaining a new website. Ms. Erard informed the Council that the company would be training the staff on how to update and run the website. Ms. Erard stated that this would be an option rather than using Municipal Code Online for putting Town Code online. She stated that with this option, the Town would have a manageable website where staff would have the option to update code instantly. A lengthy discussion followed. The Council asked if the annual fee started at the time of the contract or one year after the contract was signed. Town Attorney inquired with the sales representative who stated through a telephone conference that the annual fee would start one year after the signing of the contract and that it would take approximately one month to get the website up and running.

Council Member Heaney motioned to authorize Mrs. Lee to enter into the contract at such time as it would be convenient for the staff. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

Town Attorney Erard addressed the Council regarding the subject of proceeding with a disconnect action from the water system if a customer does not repair a leak in a timely manner. Ms. Erard stated that although this action is legal, the water policy would need to be rewritten by ordinance. A discussion followed. There was no action taken at this time.

Town Administrator Lee gave an update on the contract with Troy and Banks. Mrs. Lee stated that in an email a response from Troy and Banks stated that the contract with them is complete now that all invoices have been paid and term limits have expired.

Since Council Member Loving was not present to give a report on the cost of a new vacuum for Town Hall, the subject was deferred to the October meeting.

NEW BUSINESS
Town Attorney Erard recommended that the Town sign the resolution to amend the Rappahannock Rapidan Regional Commission Charter.

Council Member Heaney motioned to adopt the resolution. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

NEW TOWN HALL REPORT
Council Member Nelson shared that he would be meeting with Mr. Mills soon on this project and will have a report at the next meeting.

STAFF REPORTS
Town Administrator
Town Administrator Lee did not have anything to report.

Police Chief
Police Chief was not present and did not have anything to report.

Town Superintendent
Town Superintendent Steward shared that the lead and copper water samples came back. Mr. Steward stated that the copper readings were slightly high. However, the lead samples were less than .2. Mr. Steward also shared that the samples taken at the elementary school was lead free.

Town Clerk
Town Clerk Bowrin was not present and did not have anything to report at this meeting.

CONSENT AGENDA
Mayor Billingsley asked for any questions to the Bill Listing presented for approval. Town Administrator Lee asked that the Virginia News Group bill be paid after she researched the bill. Mayor Billingsley asked for any questions to the Treasurer’s Report.
Mayor Billingsley asked for any addition or corrections to the draft minutes presented for approval.

Council Member Ashby motioned to adopt the Consent Agenda with the removal of the Virginia News Group bill removed. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

Council Member Ashby motioned to pay the Virginia News Group bill once Town Administrator Lee did more research. Council Member Heaney seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Allison. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent; Loving

The meeting adjourned at 8:30 p.m.

Posted in Approved 2016-17 Minutes | Comments Off

Monthly Work Session- September 12, 2016

MONTHLY WORK SESSION
MONDAY, 12 SEPTEMBER, 2016 7:00 P.M.
REMINGTON TOWN HALL
203 EAST MAIN STREET, REMINGTON, VA

Town Council Members Present:
Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
Gabrielle Grumbacher
Stanley L. Heaney, Sr. – arrived late
Van M. Loving

Town Council Member(s) Absent:
Patrick T. Nelson, Jr.

Town Staff Present:
Town Administrator Sharon G. Lee
Police Chief Charles T. Proffitt

Guests Present:
James Ivancic – Fauquier Times

Mayor Billingsley opened the meeting and introduced Town Council Members, Town Staff and guests present. Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

CITIZENS TIME
There was no one present wishing to address the Council during Citizen’s Time

COMMITTEE REPORTS
COMMUNITY DEVELOPMENT Char: Allison Member: Grumbacher
Council Member Allison shared with the Council that the September movie night is scheduled for September 17. Mr. Allison asked for help with this event since Town Clerk Bowrin, who usually helps, is out on surgery leave.
At this time, Council Member Heaney joined the meeting.
Council Member Allison distributed the sign up sheet for Fall Festival. Mr. Allison asked that each Council Member help with the table by signing up for a time slot.

PUBLIC FACILITIES Chair: Nelson Member: Allison
Council Member Allison shared with the Council that the trail cams have not been purchased yet.
Council Member Allison also shared that 50 toters have been purchased from Lowes. Mr. Allison suggested that Council can ratify the motion during Topics for Discussion portion of the meeting.

FINANCE COMMITTEE Chair: Heaney Member: Ashby
Council Member Heaney stated that the committee will meet next week and have the monthly report for the next meeting.

WATER COMMITTEE Chair: Loving Member: Heaney
Council Member Loving addressed the leak adjustment request that was presented to them. Mr. Loving stated that this request is different than most requests because the leak has been continuous for the past 18 months with no resolve. Mr. Loving stated that in most circumstances, once a leak has been detected, the leak has been fixed within 30 days. A discussion followed on the time line of the customers leak. No action was taken on the leak adjustment request.
Council Member Loving suggested that the Town have a policy that once a citizen is informed of high usage and a possible leak and it is not resolved in a timely manner that the Town has the right to disconnect the water until the leak is fixed. The Council asked the staff to check the policy with the Town Attorney for discussion at the next meeting.
Council Member Loving shared that 11 more homes have been sold in Remington Landing and additional taps have been purchased.

CEMETERY COMMITTEE Chair: Grumbacher Member: Loving
Council Member Loving shared that the solar light has been installed at the Cemetery.

POLICE/PERSONNEL Chair: Ashby Member: Nelson
Council Member Ashby addressed the subject of the cleaning of Town Hall. Mr. Ashby stated that he is asking for recommendations on people that clean and starting the search process. Town Administrator Lee stated that she checked with the Town’s insurance company. She shared that anyone cleaning the building would need to carry their own insurance. Mrs. Lee also shared that a part time employee may be interested. Council Member Loving stated that he recently cleaned the building in less than 30 minutes. A discussion followed on purchasing a cordless vacuum cleaner. Council Member Loving stated that he would continue to clean the Town Hall. Mr. Loving stated that he will research on the purchase of new vacuum cleaner.

TOPICS FOR DISCUSSION
Mayor Billingsley asked if Council was wishing to ratify a motion for the purchase of the toters from Lowes.

Council Member Ashby ratified the motion for the purchase of 50 toters from Lowes in the amount of $3500. Council Member Heaney seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Loving
Nays:
Absent: Nelson

Mayor Billingsley asked if the Council was wishing to ratify a motion for the purchase of mugs, pencils, and balloons for the Fall Festival table. A short discussion followed.

Council Member Allison motioned to make the purchase for up to $385 for the Remington Fall Festival supplies. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Loving
Nays: 0
Absent: Nelson

The Council discussed the subject of the signs that would state that the dumpsters are under video surveillance. The Council was presented with the price of the signs.

Council Member Allison motioned to purchase 2 signs for both dumpsters. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney
Nays: 0
Abstain: Loving
Absent: Nelson

Council Member Ashby addressed the Council on the subject of the Rappahannock Rapidan Regional Commission charter. Mr. Ashby explained the charter is being restructured to include 2 members from each locality. A short discussion followed. The Council deferred the subject to the next meeting when the Town Attorney is present.

STAFF REPORTS
Town Administrator
Town Administrator Lee addressed the Council on the letter of intent from VML Insurance. Mrs. Lee stated that VML is offering an alternative insurance plan from what the Town currently has for the employees. Mrs. Lee stated that the Town is not obligated to take the other insurance plan. She continued to state that the letter is giving VML go ahead at looking at other options. Mrs. Lee stated that the Town could stay with the current plan or go with the other option. A short discussion followed.

Council Member Ashby motioned authorizing Mrs. Lee to fill out the letter and sign it. Council Member Grumbacher seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Loving
Nays: 0
Absent: Nelson

Town Administrator Lee shared with the Council the Draper Allen annual report.
Town Administrator Lee informed the Council that her notary has expired and that Ms. Bowrin’s will in December. Mrs. Lee stated that the Council has paid the notary membership fee.

Council Member Allison motioned to reimburse Mrs. Lee for the notary fee as well as pay for Ms. Bowrin’s notary fee. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Loving
Nays: 0
Abstain: Heaney

Town Administrator Lee shared with the Council the information collected by Town Clerk Bowrin on the new website for the Town. The Council deferred the subject until the next meeting when the Town Attorney is present.
Town Administrator Lee also shared information with the Council on the Town’s Cemetery software program they have with USTI. Mrs. Lee stated that Ms. Bowrin was having problems that the new version because of previous updates that she didn’t take. Mrs. Lee stated that she spoke with USTI and that they will bring do all the updates so that the new version can be migrated.

Police Chief
Chief Proffitt shared with the Council that he recently attended the Southern Fauquier County Business Owners Association reception honoring first responders and police officers. Mr. Proffitt was presented with a plaque at that event.

Chief Proffitt presented the Council with a check he received from a grant he applied for to purchase a new Ford Explorer police cruiser in the amount of $40,000.

Council Member Heaney motioned that Chief Proffitt proceed with the purchase of a new Ford Explorer police cruiser for the Town. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Loving
Nays: 0
Absent: Nelson

Chief Proffitt asked the Council to consider bringing on Auxiliary Officers. Mr. Proffitt explained that these officers would be volunteers that would be certified and state trained. They are typically officers that are retired. He stated he would use them to help out during festivals. He continued to state that the cost to the Town would be to pay for LODA and academy expenses. He stated that some officers would pay their own academy fees and uniforms. Mr. Proffitt stated that he would need to have an ordinance passed to have auxiliary officers. There was a discussion about the Town having auxiliary officers in the past. The Council asked the staff to see if the Town has an ordinance.

BILL LISTING
Mayor Billingsley asked for any questions to the Bill Listing.

Council Member Loving motioned to adopt the Bill Listing. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Loving
Nays: 0
Absent: Nelson

With no further business before the Council, Council Member Loving motioned to adjourn with a second by Council Member Heaney. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Loving
Nays: 0
Absent: Nelson

The meeting adjourned at 8:30 p.m.

Posted in Approved 2016-17 Minutes | Comments Off

Regular Monthly Meeting August 15, 2016

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 15 AUGUST 2016, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET
REMINGTON, VA 22734

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

Town Council Members Present:
Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
Gabrielle Grumbacher
Stanley L. Heaney, Sr.
Patrick T. Nelson

Town Council Members Absent:
Van M. Loving

Town Staff Present:
Town Administrator Sharon G. Lee
Town Attorney Andrea Erard
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present:
Brian Scannon – Remington American Legion Post 247; Doug Shonk – Rappahannock Station

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Mr. Scannon addressed the Council on the American Legion updates. Mr. Scannon also shared with the Council that the legion property will be installing an honor garden and a memorial garden. He invited everyone to come visit the gardens once they are done. Mr. Scannon also offered the legion hall to the Council for future meetings.

COMMITTEE REPORTS
CEMETERY COMMITTEE: Chair – Grumbacher Member – Loving
Council Member Grumbacher did not have anything to report.

FINANCE COMMITTEE: Chair – Heaney Member – Ashby
Council Member Heaney gave the end of year report for FY 2016 and also gave the first monthly report for FY 2017.
Council Member Heaney shared with the Council that the Town recently received a quarterly distribution. There was a short discussion on where to put the funds.

Council Member Heaney motioned to deposit $892.96 back into the Cemetery Trust Fund. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

PUBLIC FACILITIES COMMITTEE: Chair –Nelson Member – Allison
Council Member Nelson did not have anything to report.
Town Superintendent Steward shared with the Council that air conditioner was recently repaired in the Town Shop.

COMMUNITY DEVELOPMENT: Chair – Allison Member – Grumbacher
Council Member Allison shared with the Council of the upcoming movie night for later on that week. Mr. Allison thanked Mr. Scannon from the American Legion for setting up and tearing down the equipment from the last month’s movie night.
Council Member addressed the Council regarding a donation to the Remington Fall Festival. Mr. Allison asked Town Clerk Bowrin the amount given in the past. Mr. Allison stated that he felt it was worthwhile for all that the committee does to bring a successful event into the Town every year.

Council Member Allison motioned to donate $200 to the Remington Fall Festival Committee. Council Member Ashby seconded the motion. A short discussion followed. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

Council Member Allison also recommends the Council have a table at the Fall Festival. Town Clerk Bowrin stated that, since the Town gave the committee a donation, the space fee was waived. Ms. Bowrin stated that she was not sure if they would waive the fee again this year.

Council Member Allison motioned to appropriate up to $35 for the table at Fall Festival if it is not donated. Council Member Heaney seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

Town Clerk Bowrin presented an idea of selling mugs at the fall festival table. Ms. Bowrin shared the mug design along with the pricing of 144 mugs. There was a discussion on the subject. The decision was tabled until the next meeting for Ms. Bowrin to come back with prices on a smaller quantity and other options.

Council Member Allison addressed the Council on the subject of a possible boundary line adjustment which would extend the Town limits on the southern end. A discussion followed. Mr. Allison stated that Supervisor Butler will be attending a future meeting to discuss the subject further.

PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Nelson
Council Member Ashby shared with the Council that Southern Fauquier Business Owners Association was holding their Annual Dinner/Meeting on August 23rd. Mr. Ashby stated that the Association would be recognizing public safety officers and invited Police Chief Proffitt to attend.

Council Member Ashby also shared with the Council that the company who was cleaning Town Hall recently quit due to health reasons. Mr. Ashby asked to proceed with preliminary looking at either companies or individuals to take over the cleaning of Town Hall. There was a discussion about having the part time laborer do the cleaning.
Town Administrator Lee stated that the employee would be covered under the VML Insurance. Whoever, if the Council chose someone other than an employee of the Town, Town Attorney Erard stated that they would need to be licensed and bonded. There was a short discussion on the subject.

WATER SYSTEM COMMITTEE: Chair – Loving Member – Heaney
Town Superintendent Steward shared with the Council that Phase 1 of Remington Landing is near completion. Mr. Steward stated that tap fees for 11 lots have been collected. He also stated that Phase 2 has been started. He stated that the Town could expect collecting taps fees for Phase 2 around November.
Town Superintendent Steward shared with the Council that the compressor at Well #1 went bad. Mr. Steward explained what happened and shared that the Town lost approximately 42,000 gallons of water. Mr. Steward asked for a ratified motion for the purchase of the air compressor that he needed to purchase in the amount of $399.

Council Member Heaney motioned to ratify the purchase of a compressor in the amount of $399.00 Council Member Nelson seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

Town Superintendent Steward addressed the Council regarding the need for an additional part time laborer. Mr. Steward stated that he was recently in a class that took him out of Town for the day. He stated that the current part time laborer works other jobs during the week and would not be available to work when he needs to be out of Town. Also, Mr. Steward stated that, without an additional part time laborer, it would be impossible for either himself or Mr. Loving to get a Friday off because of trash pick up. He continued by stating that there is possibly someone who could help on a “as needed basis”. There was a discussion on the subject. Mayor Billingsley asked that the Personnel Committee come back at the next meeting with a recommendation.

Town Superintendent Steward shared with the Council that the leaf blower needed to be replaced. Mr. Steward asked for a ratified motion in the amount of $169 for the purchase of a leaf blower.

Council Member Heaney motioned to ratify the purchase of the leaf blower in the amount of $169.99. Council Member Grumbacher seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

Town Superintendent Steward stated that he would like permission to purchase 50 more toters for trash pick up. Mr. Steward quoted a price of $57.50 plus shipping. He did not have the shipping fees available at the time of the meeting. The Council did not take any action on this item. They asked for Mr. Steward to obtain the cost for shipping so that they can vote at the next meeting.

UNFINISHED BUSINESS
Council Member Allison shared with the Council the pricing on the trail cams according to the needs of the Town. Mr. Allison quoted a price of $207.99 for a 4 pack. A discussion followed on how they would be mounted and the grade of the camera that would be used. There was also a discussion on if the area where the camera is installed would need to state that the dumpsters are under video surveillance. Further discussion followed.

Council Member Allison motioned to purchase 4 trail cams in the amount up to $250 including shipping. Council Member Nelson seconded the motion. There was a discussion on installing signs stating under video surveillance at the dumpster sites. Council Member Allison asked Town Superintendent Steward to get pricing for the signs for the next meeting. After the discussion on signs, the motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

Town Clerk Bowrin stated that at the last meeting a discussion started on the possibility of locking the doors after a Council Meeting has started and anyone wishing to enter would need to knock to get in. Ms. Bowrin stated that the subject was deferred to this meeting for further discussion. After discussion from Council on the subject, they did not take any action.

NEW BUSINESS
Council Member Allison shared with the Council about a new app on smartphones called Next Door. He stated that it was like a neighborhood watch, bulletin board type media for local networking.

Town Attorney Erard shared with the Council information on putting the Town’s Code online. Ms. Erard stated that she feels the Town needs to move forward so that the citizens can be properly informed of the Town’s Code. She stated that the staff could maintain the site once it is established. Town Clerk Bowrin stated that the Town Code would be scanned and emailed to the company. They would then codify each section. Ms. Bowrin quoted a price of $15 per page but would not exceed $6000 with an annual fee of approximately $500-$800 a year. Ms. Erard suggested that the staff would only send a section at a time once they were confident that everything is currently re-written. She stated that this would be a long process that could span over a couple of years but felt strongly that the Council consider starting within the fiscal year. Town Clerk Bowrin also gave the Council another option. She stated that there is a website company that the Town could manually put in the Code. She stated that the company would re-build the Town’s website and that the code would be added by pdf. Ms. Bowrin stated that she has a meeting with a representative and will pricing and more information available at the next meeting. A discussion followed.

Town Administrator Lee addressed the Council regarding the Town’s agreement with Troy and Banks. Mrs. Lee shared that this company looked at our utility bills and was able to save the Town some money. Mrs. Lee stated that the company takes 24% of what they find. Mrs. Lee asked the Council for direction on if the Town should continue with the contract. A short discussion followed.

Town Administrator Lee addressed the Council regarding a letter that the Town received asking to pass a resolution on affordable health care and Medicaid dollars. A short discussion followed. Mayor Billingsley suggested that the Council take home and review the letter since it was presented at the evening’s meeting. He asked to have the item put on the next meeting’s agenda.

Town Administrator Lee re-addressed the subject of Troy and Banks agreement and asked for direction from Council on paying the bill. Mrs. Lee suggested, with the an explanation from Troy and Banks, that the Town pay the current bill

Council Member Ashby motioned to allow the Treasurer to pay the bill with sufficient annotation of where the bill came from. Council Member Heaney seconded the motion. The motion carried.
Ayes: Ashby, Allison, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

NEW TOWN HALL REPORT
Council Member Allison shared that there had been some discussion on some new ideas about the Town Hall project from Council Member Loving. Mr. Allison stated that he would leave that for Mr. Loving to address at the next meeting. Mr. Allison continued that he was resigning from the committee due to his new job which does not give him enough time to devote to the committee. Mr. Allison stated that Council Member Nelson agreed to take his place on the committee. Mayor Billingsley confirmed that Mr. Nelson was willing to be on the committee. With an affirmation, Mayor Billingsley appointed Mr. Nelson to the New Town Hall Committee.
Council Member Allison gave a short report regarding a meeting between the architect and a local building engineer. Mr. Allison stated that since the meeting did not go according to plan, a new idea for the building has been suggested by Council Member Loving. He continued to state that he would like Mr. Loving bring those items to the next meeting.

STAFF REPORTS
Town Administrator
Town Administrator Lee did not have anything additional to report.

Police Chief
Chief Proffitt shared that the National Night Out event was a success. He thanked all who contributed who helped with the event.

Town Superintendent
Town Superintendent Steward did not have anything additional to report.

Town Clerk
Town Clerk Bowrin did not have anything to report at this meeting.

CONSENT AGENDA
Mayor Billingsley asked for any questions on the Treasurer’s Report or the Bill Listing. Mayor Billingsley also asked for any additions or corrections to the draft minutes presented for approval.

Council Member Allison motioned to adopt the Consent Agenda as presented. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Grumbacher. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Heaney, Nelson
Nays: 0
Absent: Loving

The meeting adjourned at 8:55 p.m.

Posted in Approved 2016-17 Minutes | Comments Off

Annual Organizational Meeting

ANNUAL ORGANIZATIONAL MEETING
REMINGTON TOWN COUNCIL
MONDAY, 11 JULY 2016, 7:00 PM
REMINGTON VOLUNTEER FIRE DEPARTMENT BUILDING
TRAINING ROOM 1
200 EAST MARSHALL STREET

Mayor Gerald A. Billingsley called the Annual Organizational meeting to order.

Town Council Members Present:
Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
Gabrielle Grumbacher
Van M. Loving
Patrick T. Nelson

Town Council Member(s) Absent:
Stanley L. Heaney, Sr.

Town Staff Present:
Town Attorney Andrea G. Erard
Town Clerk/Treasurer Kimberly A. Bowrin
Town Administrator Sharon G. Lee
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present:
Bob Moore – Fauquier Trails Coalition; Doug Shonk – Rappahannock Station;
Fred Kay

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Mr. Bob Moore from Fauquier Trails Coalition addressed the Council about the upcoming bike event which will be coming through Remington. Mr. Moore stated the Great Pumpkin Ride is scheduled for October and will be organized as in previous years. Chief Proffitt assured Mr. Moore that the department would be here for coverage.

Mayor Billingsley stated that since the new committees have been assigned at this meeting, he stated anyone could share information under each committee.

COMMITTEE REPORTS
Water Committee Chair: Member:
Council Member Loving shared that the Remington Landing is starting to build and that the Town has received several tap fees to date. Mr. Loving also shared that the property on Rappahannock Street had been sold and a tap was recently purchased for that parcel.
Town Superintendent Steward addressed the Council on the subject of replacing the Town’s tractor. Mr. Steward presented the sealed bids for Mayor Billingsley to open. Mr. Steward shared that part of the agreement was that the company would need to old tractor as a trade in. Mayor Billingsley stated that he would open the bids under the New Business section of the agenda.

Police/Personnel Chair: Member:
Council Ashby shared that one of the DMV Clerks would be taking a vacation in August and that the staff is working on coverage for the office while she is out.

Finance Committee Chair: Member:
Town Administrator Lee shared with the Council the year-end figures for FY2016. Mrs. Lee stated that prior years surplus was not needed to balance any of the funds. She continued to state that the General Fund showed a surplus for the year of $6589.76. The DMV Fund showed a surplus of $20,000. The Water Fund showed a surplus $95,000, of which $30,000 was not budgeted for tap fees that has recently come in. She also shared that some of the surplus was from projects that were planned but had not yet started. Lastly, the Cemetery Fund also showed a little surplus. Mayor Billingsley asked Mr. Steward about the time line for the stand pipe project at Lee’s Glen. Mr. Steward stated that the project needs to be rescheduled because of other service work at the Fifth Street tank that took place first.

Cemetery Committee Chair: Member:
Council Member Loving shared that there was an upcoming funeral later that week. Mr. Loving also shared that the mowing was recently completed.

Community Development Chair: Member:
Council Member Allison shared with the Council of the movie night scheduled for the upcoming Saturday. Town Clerk Bowrin stated that the banners that were approved for purchase at the June meeting had been shipped and should arrive before Saturday so that they could be hung to advertise the movie.
Town Clerk Bowrin also shared that National Night Out is scheduled for Tuesday, August 2nd.

Public Facilities Chair: Member:
Council Member Allison shared that he didn’t have any additional information for pricing of the trail cams. Mr. Allison stated he would have some more pricing information and a recommendation at the next meeting.
Council Member Allison also stated that he would be bringing back some recommendations for installing additional street lights where needed in Town.

ORGANIZATIONAL ITEMS
MEETING SCHEDULE
The Council went over the possible meetings date for FY2017. Mayor Billingsley stated that Council Member Heaney suggested prior to the meeting that there be only one meeting a month in November and December since the 3rd Monday is close to the Thanksgiving and Christmas holiday. Town Attorney Erard also asked that the meetings in January and February be changed. She stated that she would not be available to come if the meetings were on the second Monday of the month. A discussion followed.
The Council agreed to have the meetings as follows: August 15 – Regular Monthly Meeting; September 12 – Monthly Work Session; September 19- Regular Monthly Meeting; eliminating October 10 meeting and have the Regular Monthly Meeting on October 17; eliminating the meeting on November 21 and have the Regular Monthly Meeting on November 14, eliminating the meeting on December 19 and have the Regular Monthly Meeting on December 12; one meeting on January 12 and eliminate January 16; one meeting on February 6 and eliminate February 20; Work Session on March 13 and Regular Meeting on March 20; Work Session on April 10 and Regular Monthly Meeting on April 17; Work Session on May 8 and Regular Monthly Meeting on May 15; and Work Session on June 12 and Regular Monthly Meeting on June 19.

Council Member Ashby motioned to accept the calendar as presented. Council Member Allison seconded the motion. Town Clerk Bowrin asked for direction on where the Council wishes to hold the meetings.

Council Member Ashby amended the motion to include that the meetings be held at Town Hall unless circumstances or public hearings require the use of the fire department building. Council Member Allison seconded the amended motion. Town Attorney Erard clarified that the meetings are held at 7 pm. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Loving, Nelson
Nays: 0
Absent: Heaney

ELECTION OF VICE MAYOR
Mayor Billingsley asked for nominations to fill the seat of Vice Mayor for the next fiscal year.
Council Member Allison nominated himself for Vice Mayor. Council Member Grumbacher seconded the nomination. A short discussion followed.

Council Member Ashby motioned to close nominations for Vice Mayor. Council Member Loving seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Loving, Nelson
Nays: 0
Absent: Heaney

With an affirmative vote, the Council elected Mr. Allison as Vice Mayor.
Ayes: Allison, Ashby, Grumbacher, Loving, Nelson
Nays: 0
Absent: Heaney

Council Member Allison nominated Mr. Ashby as Recorder. Council Member Loving seconded the nomination.

Council Member Loving motioned to close the nominations for Recorder. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Grumbacher, Loving, Nelson
Nays: 0
Abstain: Ashby
Absent: Heaney

With an affirmative vote, the Council elected Mr. Ashby as Recorder.
Ayes: Allison, Ashby, Grumbacher, Loving, Nelson
Nays: 0
Absent: Heaney

COMMITTEE ASSIGNMENTS
Mayor Billingsley assigned the committees as follows: Water – Chair: Loving Member: Heaney; Public Facilities – Chair: Nelson Member: Heaney; Finance – Chair: Heaney Member – Ashby; Community Development – Chair: Allison Member: Grumbacher; Cemetery – Chair: Grumbacher Member – Loving; Police/Personnel – Chair: Ashby Member: Nelson
Mayor Billingsley also re-appointed Mr. Allison, Mr. Ashby and Mr. Loving to the New Town Hall Committee.

Town Attorney Erard spoke to the Council about the Freedom of Information Act. She particularly spoke to them about when more than 3 members are gathered and Town business is being discussed that it now becomes a meeting and minutes are required. She said it also that any documents created are public. She stated that she would be happy to talk to members of Council if there were any further questions.

UNFINISHED BUSINESS
There was no Unfinished Business before the Council.

NEW BUSINESS
Town Superintendent Steward presented the sealed bids for price quotes on a new tractor to Mayor Billingsley. Mayor Billingsley stated that there are 2 bids to consider. The first bid quote was from K&M Lawn and Garden was $20,620.00 with the trade on the current tractor the final cost would be $17,820.00. The second bid quote was from New Virginia Tractor was $26,795.52 with a trade in of $6000 for current tractor with the final cost of $20,795.52.

Town Superintendent Steward stated that the tractor from New Virginia Tractor was a John Deere and the tractor from K&M was a Yanmar. He stated that the horse power is the same. A discussion followed.

Council Member Allison motioned to purchase the John Deere tractor from New Virginia Tractor in the amount of $20,795.52. Council Member Ashby seconded the motion. A discussion followed on if the attachments the Town currently owns are interchangeable. Mayor Billingsley asked Town Superintendent Steward to review both bids to make sure the bid quotes were the same. Mr. Billingsley moved onto the next agenda item while Mr. Steward reviewed the bids.

NEW TOWN HALL REPORT
Council Member Loving shared with the Council that Mr. Mills and Mr. Groves met to discuss the changes in the roof design. Mr. Loving stated that the plans are now back with Mr. Mills to make the changes. Mr. Loving stated that he hoped to have the changes done and that Mr. Mills will get it to permit stage.

At this time, Town Superintendent Steward shared that he review the bids and that they were the same.
With no further discussion, the motion carried.
Ayes: Allison, Ashby, Grumbacher, Loving, Nelson
Nays: 0
Absent: Heaney
The Council gave Mr. Steward instructions on how to proceed with ordering and payment.

STAFF REPORTS
Police Chief
Chief Proffitt did not have anything to report. Council Member Loving encourages the department to wear their bullet proof vests with all the recent violence against police officers. Town Attorney Erard suggested that, once meetings start, the doors of Town Hall would be locked so safety reasons. A discussion followed.

Town Superintendent
Town Superintendent Steward offered a tour of the water system to the new Council Members.

Town Clerk
Town Clerk Bowrin updated the Council on the problems with the website. Ms. Bowrin shared with the Council that Chief Proffitt provided her with a name of someone who can monitor and secure the website. Ms. Bowrin stated that the fees would be $25/month.

Council Member Allison motioned to authorize $25/month for the upkeep and support of the Town’s website. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Loving, Nelson
Nays: 0
Absent: Heaney

Town Administrator
Town Administrator did not have anything to report.

At this time, Council Member Loving and Town Superintendent Steward left the meeting to respond to an emergency water leak.

CONSENT AGENDA
Mayor Billingsley asked for any questions to the Bill Listing presented for payment. Mayor Billingsley also asked for any questions to the Treasurer’s Report. Mr. Billingsley asked for any additions or corrections to the draft minutes presented for approval.

Council Member Ashby motioned to adopt the Consent Agenda. Council Member Grumbacher seconded the motion. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Nelson
Nays: 0
Absent: Heaney, Loving

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Nelson. The motion carried.
Ayes: Allison, Ashby, Grumbacher, Nelson
Nays: 0
Absent: Heaney, Loving

The meeting adjourned at 8:25 p.m.

Posted in Approved 2016-17 Minutes | Comments Off