Regular Monthly Meeting – March 21, 2016

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 21 MARCH 2016, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT
200 EAST MARSHALL STREET
REMINGTON, VA 22734

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

Town Council Members Present:
Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Van M. Loving

Town Council Members Absent:
Stanley L. Heaney, Sr.
Chad M. Ralls

Town Staff Present:
Town Administrator Sharon G. Lee
Town Attorney Andrea Erard
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present:
Brian Scannon -American Legion Post 247, Mr. Doug Shonk – Rappahannock Station,
Bryan Ailey – People Inc. of Virginia, James Ivancic – Fauquier Times, John Defnall,
Isaiah Defnall, Patrick Nelson, Bria Grumbacher

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Town Clerk Bowrin shared with the Council that a person wishing to speak during Citizen’s Time was not going to attend. Mrs. Bowrin stated that the project that was the subject of discussion for Citizen’s Time was put on hold until possibly next year.
Mr. Doug Shonk addressed the Council with 2 topics. The first item was on the subject of snow removal. Mr. Shonk suggested that, even though the area does not have the snow fall like this past year, snow removal expenses be added for budget purposes. Mr. Shonk stated that with the increase of businesses in Town, the line item on the budget should be considered in case the Town will need to dispose of the snow outside of the Town limits or by making written arrangements with various land owners in the Town.
The second topic Mr. Shonk addressed was on the subject of storm water management. Mr. Shonk informed the Council that he has hired an engineer to conduct a study for his property, the Niles property and the Town lot in relation to the new construction of the new Town Hall. Mr. Shonk stated that he has addressed the Council on this subject at previous meetings. He stated that he
hired an engineer to confirm if his concerns are valid. He stated that he would like the Council to designate a person that would walk the Town’s property and show the engineer where approximate corners of the building may be, approximate corners of the parking areas and the access points from Madison and Main Street so that they can determine the water flow off the property. Mr. Shonk concluded by asking Council to designate someone as a point of contact for his engineer to contact.

Mr. Bryan Ailey, the senior project manager from People Incorporated of Virginia, a non-profit organization, shard of a grant available to revitalize low income housing. Mr. Ailey stated that they are community action agency for Fauquier County. Mr. Ailey shared that they applied for low income housing tax credits to renovate Remington Garden Apartments. Mr. Ailey shared that he believes that this project for Remington would not be approved for this year. He stated that the organization will re-apply in 2017. The Council asked several questions about the building renovation and the projected rent. There were also questions in regards to security and lighting on the property. Mr. Ailey answered the Council’s questions on security, lighting, renting projections and on the general project. The Council thanked Mr. Ailey for attending the meeting.

Mr. Brian Scannon gave a brief update on the Walking Marine event. Mr. Scannon also shared with the Council that the Post will be providing snacks for the upcoming movie nights.

COMMITTEE REPORTS
CEMETERY COMMITTEE: Chair – Loving Member – Allison
There was no report from this committee.

FINANCE COMMITTEE: Chair – Clatterbuck Member – Ashby
Council Member Clatterbuck gave the monthly report through February 2016. Council Member Clatterbuck stated that the revenues are about even with the expenses for the year.
Council Member Clatterbuck addressed the FY2016-17 proposed budget. Mr. Clatterbuck went over some of the increases that would affect the budget. Mr. Clatterbuck asked that Council bring anything they would like to add to the budget to Town Administrator Lee so that they could start and balance the budget. Town Administrator Lee stated that the general fund is the only fund that is not balanced. Mrs. Lee suggested that the Council look over the budget and come with suggestions at the next meeting to balance the budget. Mrs. Lee stated that Council could reach out to either the Finance Committee or her with any questions.

The Council addressed the subject of the accounting service fees. The Council asked at the previous meeting if the accountant would be willing to sign a two year contract. The staff informed the Council that Mrs. Sandlin would be willing to sign a two year contract setting the fees at $750 a month.

Council Member Loving motioned to accept her new agreement with the Town with a monthly fee at $750 for two years. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

Council Member Ashby addressed the subject of health insurance for the full time employees. Mr. Ashby stated that the Town currently pays the insurance for the full time employees. Mr. Ashby stated that the premium for health insurance has increased by $50 per month per employee.

Council Member Clatterbuck motioned the Council will pay the increase of the health insurance of $50 per month per full-time employee effective July 1. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck
Nays: 0
Abstain: Loving
Absent: Heaney, Ralls

PUBLIC FACILITIES COMMITTEE: Chair –Ralls Member – Heaney
There was no report from this committee.

COMMUNITY DEVELOPMENT: Chair – Allison Member – Ralls
Council Member Allison addressed the Council about a recent phone call from a member of the Remington United Methodist Church who is in charge of the Community Gardens. Mr. Allison stated that there is an interest of having a farmer’s market at the property. The Council discussed the subject. Mr. Allison stated that although a farmer’s market is not allowed by right, he felt this is something Council should look at. A discussion followed. No further action was taken on this subject.

PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Clatterbuck, Heaney
Council Member Ashby did not have anything to report at this meeting.
Council Member Clatterbuck shared that Town Clerk Bowrin will be having knee surgery. Mr. Clatterbuck recommended that the Council offer temporary work to Cindy Sager. Town Clerk Bowrin shared that she will keep the committee informed after her doctor’s appointment.

WATER SYSTEM COMMITTEE: Chair – Heaney Member – Loving
The Committee did not have anything to report at this meeting.
Town Superintendent Steward informed the Council that the tractor has been fixed. He shared that he was able to save the Town $900 by using a local repair person. He continued to share that the gentleman was going to try and repair the old mower for a back up.

UNFINISHED BUSINESS
Town Attorney Erard shared with the Council that she reviewed the Comcast service agreement for telephone and internet.
Town Clerk Bowrin reminded the Council of the pricing for the internet and phone service is $249.00/month.

Council Member Loving motioned to accept the agreement with Comcast. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls


NEW BUSINESS

Council Member Loving addressed the request from Shonk during Citizen’s Time. Mr. Loving suggested that the Town Attorney advise the Council on the matter.

STAFF REPORTS
Town Administrator
Town Administrator Lee did not have anything additional to report.

Police Chief
Chief Proffitt reported to the Council that all his officers will be on duty for the Remington Volunteer Fire Department’s Spring Bash on April 16, 2016 since they are expecting a large crowd.

Town Superintendent
Town Superintendent Steward shared with the Council that the tamper needed repaired. Mr. Steward stated that the staff uses the tamper at the cemetery. Mr. Steward said the invoice is in the Bill Listing.

Town Clerk
Town Clerk Bowrin re-addressed the subject of direct deposit for employee payroll. Mrs. Bowrin stated that she has been working with a representative from BB&T on trying to get the fees reduced. Mrs. Bowrin also stated that Chief Proffitt was working with a representative from BB&T to adjust the account analysis fees. Mrs. Bowrin stated that she was able to get the fees reduced by one half and that Mr. Proffitt had the percentage changed on the service fees. Mrs. Bowrin continued to state that with both adjustments, the fees should be small. Mrs. Bowrin asked for direction as to if Council wanted to proceed to provide this service for the employees. A short discussion followed.

Council Member Ashby motioned to proceed with the direct deposit with option #2. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

Town Clerk Bowrin reminded the Council about Congressman Hurt’s representative, Mr. Scott Leake, attended the meeting in February. Mr. Leake shared that Mr. Hurt’s office was planning another appreciation breakfast for elected officials. Mrs. Bowrin shared that the breakfast would be held at Grave’s Mountain Lodge on April 5. Mrs. Bowrin stated that she would need to rsvp by March 28th for those wishing to attend.

CONSENT AGENDA
Mayor Billingsley asked for any questions to the Bill Listing or Treasurer’s Report. Mr. Billingsley also asked for any additions or corrections to the draft minutes presented for approval.

Council Member Loving motioned to adopt the Consent Agenda as presented. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Heaney, Ralls

The meeting adjourned at 8:20 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

Monthly Work Session – March 14, 2016

MONTHLY WORK SESSION
REMINGTON TOWN COUNCIL
MONDAY, 14 MARCH 2016, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET,REMINGTON, VA

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

Town Council Members Present:
Devada R. Allison
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Van M. Loving
Chad M. Ralls

Town Council Member(s) Absent:
Stanley L. Heaney, Sr.

Town Staff Present:
Town Administrator Sharon G. Lee
Town Clerk/Treasurer Kimberly A. Bowrin

Guests Present:
Mr. Brian Scannon – Commander, Remington American Legion Post 247,
Mr. Doug Shonk, Mr. David Bacon – arrived late

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

CITIZENS TIME
Mr. Scannon from the American Legion shared with the Council information on the Walking Marine event. Mr. Scannon shared that the Marine will be walking from North Carolina to Washington D.C. to bring awareness to the many veterans who daily commit suicide. He stated that the Marine will be coming through and stopping in Remington on June 17 and invited the Council and citizens to welcome him into Remington on the 17th and send him off the morning of June 18th by walking with him to the Remington American Legion Post on Route 29. Mr. Scannon also asked if the Town Police would be able to give the Marine an escort into Town.

COMMITTEE REPORTS
COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls
Council Member Allison shared with the Council that the committee will be starting up movie night in April. Mr. Allison stated that he would have the schedule available at the next meeting.
Council Member Allison also shared with the Council the date for the Annual Spring Yard Sale. Mr. Allison stated that the Town and the Methodist Church hold this event at the same time. Because of a wedding has been scheduled for the Saturday that the event is typically held, the committee and the church decided to move the yard sale to the second Saturday in May. Council Member Loving stated that the staff will plan on doing the spring clean-up that following Monday.
Council Member Allison addressed the Council on an idea of a summer event. Mr. Allison stated that he thought of possibly doing a bbq cook off. Mr. Allison stated that he like to see the Town do something in the summer time to get people into the Town. A short discussion followed.

POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney
Council Member Ashby asked the Council to sign the sympathy card for the passing of Officer Abdo’s father.

FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
Council Member Clatterbuck brought to the Council’s attention the 2016-17 budget schedule. Mr. Clatterbuck asked that the Council bring any budget related questions or additions to the Town Administrator before the next Council meeting.

WATER COMMITTEE Chair: Heaney Member: Loving
Council Member Loving shared with the Council that the owners of Rappahannock Landing development has changed the name to Remington Landing. Mr. Loving also shared that Ryan Homes have started building the model homes for the development.

CEMETERY COMMITTEE Chair: Loving Member: Allison
Council Member Loving shared with the Council that the staff will start the cemetery clean up the first part of next month. Mr. Loving stated that the tamper that they use to check the graves needed to be serviced. Mr. Loving also shared with the Council of a recent burial in the cemetery.

PUBLIC FACILITIES Chair: Ralls Member: Heaney
Council Member Ralls did not have anything to report at this meeting.

TOPICS FOR DISCUSSION
Town Administrator Lee shared with the Council that there will be a rate increase on the health insurance that the Town carries on the full time employees. Mrs. Lee stated that the increase is $50 a month per employee. Mrs. Lee stated that at this point, the Council needs to decide if they will stay with the current insurance company. She continued to state that the Council could decide at a later meeting if they would continue to pay 100% of the insurance premium or pass the increase onto the employee. A short discussion followed.

Council Member Ashby motioned to continue coverage with TLC and accept the rate increase for employee health insurance. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney
Abstain: Loving

Town Administrator Lee addressed the Council on the subject of the Town’s accounting services. Mrs. Lee stated that the current accountant would like to raise her fees from $500/month to $750/month. Mrs. Lee also shared an hourly rate option plus mileage from the accountant. There was a short discussion on the subject. The Council asked the staff to verify if the accountant would be willing to sign a two year contract at $750/month.

RRRC REPORT
Council Member Ashby gave a brief update on the last RRRC monthly meeting. Mr. Ashby also shared that Jeffrey Parker, the director from RRRC, had resigned. The Council asked that the staff get a card thanking Mr. Parker for his service.

Council Member Loving asked to return back to the Topics for Discussion segment of the meeting. Mr. Loving stated that he would like the Council to pursue getting the bridge replaced outside of Remington on Business Route 29. Mr. Loving shared about an accident that occurred at the traffic light on Route 29. He stated that traffic was detoured through Town. He shared that tractor trailers had a difficult time coming across the old bridge. Mr. Loving stated that it could be disastrous if that bridge had failed. A discussion followed on the subject. The Council asked the staff to touch base with VDOT on the possibility of getting the bridge back on the project list.

NEW TOWN HALL REPORT

Council Member Loving stated that he has talked with a local engineer. Mr. Loving stated that the engineer is redesigning the roof. Mr. Loving stated that he would hopefully have the re-design by the next meeting.

STAFF REPORTS

Town Administrator
Town Administrator Lee shared with the Council that the Fauquier Trails Committee was establishing a steering committee for a trails summit. Council Member Ashby volunteered to be on the steering committee if the staff could find out if the meeting place is handicap accessible.

Town Clerk
Town Clerk Bowrin asked for Council direction on sending flowers for the passing of Officer Abdo’s father.

Council Member Loving motioned to spend $75 to send flowers to Alexy’s family. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Town Clerk Bowrin shared with the Council an offer from Comcast to change the internet and phone service from Verizon to Comcast. Mrs. Bowrin presented the proposal to the Council. There was a short discussion. The Council asked Mrs. Bowrin to have the Town Attorney review the contract so a decision can be made at the next meeting.

BILL LISTING
Mayor Billingsley asked the Council for any questions to the Bill Listing that was presented.

Council Member Ashby motioned to accept the Bill Listing. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Town Administrator Lee brought to the Council’s attention that a business has now occupied a space in the old mill building at 300 East Main Street. Council Member Loving also shared that a dance studio/theater company was looking at the top floor of the Embrey building at 301 East Main Street.

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

The meeting adjourned at 7:55 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

Regular Monthly Meeting February 8, 2016

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 08 FEBRUARY 2016, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT
200 EAST MARSHALL STREET
REMINGTON, VA 22734

Due to the absence of Mayor Gerald Billingsley, Vice Mayor Evan “Skeet” Ashby, III
called the meeting to order at 7:00 p.m.

Town Council Members Present:
Devada R. Allison, Jr.
J. Wilson Clatterbuck
Stanley L. Heaney, Sr.
Van M. Loving
Chad M. Ralls- arrived late

Town Staff Present:
Town Administrator Sharon G. Lee
Town Attorney Andrea Erard
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present: Brian Scannon – American Legion Post 247, Mr. Fred Kay,
Mr. Doug Shonk – Owner of Rappahannock Station

Vice Mayor Ashby introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Mr. Brian Scannon of the American Legion thanked the Council for the proclamation declaring February 7th 4 Chaplains Day. Mr. Scannon also shared some upcoming events at the Legion. Mr. Scannon stated that the Legion will be having a blood drive on April 15th, a concealed weapons permit class on March 26 and a flag burning disposal ceremony on April 23rd. Mr. Scannon asked that the events appear in the newsletter that accompanies the water bill.
Mr. Doug Shonk addressed the Council on the subject of the recent blizzard that occurred on January 25-26. Mr. Shonk suggested that the Town do an age group survey to the collect names of those who are seniors and or disabled that would possibly need assistance with clearing out their sidewalks and/or driveways, which the Town would give to non profit organizations or to those who are able to help.
Mr. Shonk also addressed the Council on the subject of the storm water management. Mr. Shonk stated that he has been asking for a storm water management plan for the new Town Hall building. He continued by stating that he has some concerns because he feels there already exists run off from the maintenance building that effects his property. Mr. Shonk shared with the Council about a situation from the storm regarding his pump and the dry well on his property. He stated that he would likely seek counsel regarding the situation.

At this time, Council Member Ralls joined the meeting.

COMMITTEE REPORTS
CEMETERY COMMITTEE: Chair – Loving Member – Allison
Council Member Loving stated that the Town received a quarterly distribution check in the amount of $2543.15.

Council Member Loving motioned to put the quarterly distribution back into the Trust. Council Member Heaney seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Council Member Loving shared with the Council that the staff did not push any snow in the cemetery this year so that nothing was damaged.

FINANCE COMMITTEE: Chair – Clatterbuck Member – Ashby
Council Member Clatterbuck gave the monthly report through December 2015.
Council Member Clatterbuck shared that a CD is going to mature on February 23. Council Member Clatterbuck shared some the rates offered by TFB. Mr. Clatterbuck stated that the committee recommends to renew the CD for the 59 month rate at 1.75%.

Council Member Clatterbuck motioned to renew the CD with TFB at 1.75% for the 59 month rate special. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Town Clerk Bowrin shared with the Council that several employees have been asking about direct deposit for payroll. Mrs. Bowrin stated that the software the Town uses supports the ACH draft processing for direct deposit. She continued to state that the software company would help with the initial set up. Mrs. Bowrin stated that she started communicating with the bank. There was a short discussion on the subject.

Council Member Clatterbuck motioned to proceed with setting up direct deposit for payroll for the employees who want to participate in it. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

PUBLIC FACILITIES COMMITTEE: Chair –Ralls Member – Heaney
Council Member Ralls quoted a price for wireless cameras to install in various places in the Town. Mr. Ralls stated that he will have more information available at the next meeting.

Council Member Loving shared with the Council that when Dominion VA Power did the original light installation earlier in the year, they missed the request for a light installation at the pole next to the railroad tracks. Mr. Loving stated that a light is needed there for when the police does the safety check points and to make drivers aware of the railroad tracks.

Council Member Loving motioned to install a light on East Main Street in the amount of $346.42. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Council Member Heaney inquired if staff contacted Dominion VA Power about the electrical outlets on Main Street. Town Clerk Bowrin stated that she has contacted them and is what on a response.

COMMUNITY DEVELOPMENT: Chair – Allison Member – Ralls
Council Member Allison did not have anything to report at this meeting.
Council Member Ralls shared the date of the first Fall Festival meeting of the season.

PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Clatterbuck, Heaney
Council Member Clatterbuck did not have anything to report at this meeting.

WATER SYSTEM COMMITTEE: Chair – Heaney Member – Loving
Town Superintendent Steward shared with the Council that the department had a water main break on Fifth Street. Mr. Steward stated that he would like to purchase a geo phone listening device to detect the area of the leak. Mr. Steward stated that this will help with determine the leak so that the repairs would be minimal.

Council Member Heaney motioned to approve the purchase of the geo-phone acoustic leak detector not to exceed $400 plus shipping. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving. Ralls
Nays: 0

Town Superintendent Steward informed the Council on some new changes from VDH on coliform testing and sampling locations.

Town Clerk Bowrin shared with the Council that the office has set up with Official Payments auto pay for water bills. Mrs. Bowrin also shared that those who don’t have smart phones or computers can call an 800 to make water payments with a credit card.

At this time, Scott Leake from Congressman Bill Hurt’s office entered the meeting. Vice Mayor Ashby invited Mr. Leake to address the Council. Mr. Leake shared that Congressman Hurt will not be running for re-election. Mr. Leake also shared that the local Elected Official’s Breakfast is being planned. He stated that information on that event would be coming in the mail. Vice Mayor Ashby thanked Mr. Leake for coming.

UNFINISHED BUSINESS
There was no Unfinished Business before the Council.

NEW TOWN HALL COMMITTEE REPORT
Council Member Loving updated the Council on the New Town Hall plans. Mr. Loving stated that he received the building list. He also stated that the Town will need to get the mechanical drawings for the electrical, plumbing and air conditioner before getting permits from the County. There was a brief discussion on the items Mr. Loving brought to the table.

Mr. Loving also addressed the comments from Mr. Shonk during Citizen’s Time. Mr. Loving stated that the building should not have any run off that would affect Mr. Shonk’s property.

NEW BUSINESS
Council Member Heaney had some questions regarding the upcoming budget. Mr. Heaney suggested that the Council keep putting the same amount of money used when making the trash truck payment in the budget for the purpose of purchasing a new trash truck, when needed. A short discussion followed.

STAFF REPORTS
Town Administrator
Town Administrator Lee shared that the new lateral cabinet arrived for DMV use.
Town Administrator Lee also shared that the staff would like to come up with a program that would help the elderly and/or disabled with snow removal. Mrs. Lee stated that she would like the Council to consider waiving the penalties for those individuals if the snow was not removed in a timely manner. A short discussion followed. The subject was referred to the Public Facilities committee.
Town Administrator Lee shared with the Council that a citizen contacted Delegate Mark Cole’s office and Fauquier County Administrator’s office regarding the arsenic level in the Town’s water. Mrs. Lee stated that she gave both offices the letter from VDH advising us that the Town was in compliance with the arsenic levels in the water system.

Police Chief
Chief Proffitt shared that the department passed an audited conducted by the FBI on following proper protocol when obtaining personal information.

Town Superintendent
Town Superintendent Steward informed the Council that the front seal on the tractor has been damaged. He stated it is the 4 wheel drive on the front axle. Mr. Steward presented a price quote to have the tractor repaired.

Council Member Heaney motioned to fix the tractor for an amount not to exceed $2017.00. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Council Member Loving asked for a consensus from Council to take down the fence at the Town lot at 105 East Main Street. Mr. Loving stated that once they start to break ground for the new Town Hall, the fence would probably come down. He stated that since it needs work, he would like to have it taken down. The Council discussed the subject. There was a consensus for the staff to take the fence down.

At this time, Council Member Ralls left the meeting.

Town Clerk
Town Clerk Bowrin did not have anything to report.

CONSENT AGENDA
Vice Mayor Ashby asked for any questions to the Bill Listing or the Treasurer’s Report. Mr. Ashby also asked for any additions or corrections to the draft minutes that were presented for approval. Town Clerk Bowrin added $1115.40 to the Bill Listing from bills that came in that day.

Council Member Allison motioned to adopt the Consent Agenda as presented. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

With no further business before the Council, Council Member Allison motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

The meeting adjourned at 8:30 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

2016 Movie Night Season starts April 16

Our first Movie Night of the season will be on Saturday, April 16th starting at dusk at the Community Gardens on West Bowen Street across from the Remington United Methodist Church. We will be showing “A Bug’s Life”. Movie Night for May will be on May 21st. We will be showing “Brave”.

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Town Elections

The Town of Remington Mayoral and Council elections will be held on Tuesday, May 3, 2016 at the St. Lukes Parish Hall on Church Street from 6 am-7 pm. To date, we have a full ballot with no additional candidates.

Posted in Town News | Comments Off

Work Session Agenda – March 14, 2016

MONTHLY WORK SESSION AGENDA
REMINGTON TOWN COUNCIL
MONDAY, 14 MARCH 2016, 7:00 P.M.
REMINGTON TOWN HALL
203 EAST MAIN STREET

I. CALL TO ORDER AND INTRODUCTION OF TOWN COUNCIL AND GUESTS

II. PLEDGE OF ALLEGIANCE

III. CITIZENS TIME
- Brian Scannon: American Legion Post 247

IV. COMMITTEE REPORTS

A. COMMUNITY DEVELOPMENT – Chair: Allison Member: Ralls
- Movie Night Schedule
- Spring Yard Sale

B. PERSONNEL/POLICE – Chair: Ashby Member: Clatterbuck, Heaney

C. FINANCE – Chair: Clatterbuck Member: Ashby
- Budget Schedule

D. WATER SYSTEM – Chair: Heaney Member: Loving

E. CEMETERY – Chair: Loving Member: Allison

F. PUBLIC FACILITIES – Chair: Ralls Member: Heaney

V. TOPICS FOR DISCUSSION
– Health Care Renewal and Rate Information
– Accounting Services

VI. RRRC MONTHLY MEETING REPORT – Ashby

VII. TOWN STAFF’S REPORTS AND COMMUNICATIONS

VIII. NEW TOWN HALL REPORT

IX. BILL LISTING

X. CLOSED SESSION AS NEEDED

XI. ADJOURNMENT

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Regular Monthly Meeting – January 11, 2016

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 11 JANUARY 2016, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT
200 EAST MARSHALL STREET
REMINGTON, VA 22734

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

Town Council Members Present:
Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Stanley L. Heaney, Sr.
Van M. Loving

Town Council Members Absent:
Chad M. Ralls

Town Staff Present:
Town Administrator Sharon G. Lee
Town Attorney Andrea Erard
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present:
Brian Scannon and Joanne Smoot – American Legion Post 247, Tama Allison, Joyce Allison

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Mr. Brian Scannon from Remington American Legion Post 247 shared with the Council that the Legion is having a ceremony on February 7, 2016 known as 4 Chaplains Day. Mr. Scannon asked that the Council consider passing a Proclamation recognizing February 7th as 4 Chaplains Day. Mr. Scannon also invited Mayor Billingsley to attend the ceremony to read the Proclamation. Mayor Billingsley stated that he would be honored. Mr. Scannon stated that Ms. Smoot is the event
Coordinator, if the Council had any questions.
Mr. Scannon also stated that the American Legion is having an officer of the year award and invited Chief Proffitt to fill out the application form for a recommendation.

COMMITTEE REPORTS
CEMETERY COMMITTEE: Chair – Loving Member – Allison
Council Member Loving did not have anything to report at this meeting.

FINANCE COMMITTEE: Chair – Clatterbuck Member – Ashby
Council Member Clatterbuck stated that the committee did not have their monthly meeting or reports available because the bank statements had not yet arrived.

PUBLIC FACILITIES COMMITTEE: Chair –Ralls Member – Heaney
Council Member Heaney shared with the Council that the staff distributed the toters. Town Superintendent Steward shared that he has a list available of those who received the toters for Council review, if needed.

COMMUNITY DEVELOPMENT: Chair – Allison Member – Ralls
Council Member Allison shared with the Council that the schedule for the 2016 movie night season has been started. Mr. Allison asked Town Clerk Bowrin to get the schedule to the American Legion. Mr. Allison stated that the child who asked Santa for a violin at the Holidays in Remington event received her violin for Christmas. He stated that he had pictures, if Council was interested.

PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Clatterbuck, Heaney
Council Member Ashby did not have anything to report at this meeting.

WATER SYSTEM COMMITTEE: Chair – Heaney Member – Loving
Council Member Heaney shared with the Council that, because of the holidays in January, the field staff is requesting to work on one of the holidays in order to read meters. Town Superintendent Steward explained that because there are holidays in January that fall on both Friday and Monday, the trash will need to be picked up on Tuesday. He further explained that Fauquier County WSA would need the meter readings for their billing. The Council discussed the subject. Council Member Heaney suggested that the field staff also check the wells instead of paying weekend/holiday employee. Town Attorney Erard stated that the hourly employee, if agreeable, could just trade a day for working on the Friday holiday at his choosing.

Council Member Heaney motioned that at the request of staff that they be permitted to work on Friday, January 15th, which would normally be a holiday and be permitted to take another day off in exchange within the next month. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney
Nays: 0
Absent: Ralls
Abstain: Loving

Town Superintendent Steward shared with the Council information from the sanitation survey report.

UNFINISHED BUSINESS
The Council addressed the request from Mr. Scannon during Citizen’s Time.

Council Member Heaney motioned to pass the proclamation of 4 Chaplains Day for February 7th. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

NEW TOWN HALL COMMITTEE REPORT
Council Member Loving gave a quick update on the progress of the New Town Hall. Mr. Loving shared that he contacted two local general contractors that would be providing an itemized list for the building. At the point, the two lists will be given to the Town Attorney who will put together a bid packet.

NEW BUSINESS
Town Administrator Lee shared with the Council information regarding the Affordable Care Act report. Mrs. Lee stated that the Town received a time sensitive email on self-funded insurance providers. Mrs. Lee stated that since our insurance through Local Choice is self-funded, we needed to sign a report that had a deadline of January 6. Mrs. Lee stated that because of the deadline, after the Town Attorney reviewed the document, she signed the report. Mrs. Lee asked for a motion ratifying the action.

Council Member Allison motioned ratifying the signing of the documents. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

Town Administrator Lee shared with the Council that one of the lateral cabinets that DMV uses needs to be replaced. Mrs. Lee stated that the locking mechanism has started to show some wear and is now difficult to lock the cabinet, which is required for security reasons. Mrs. Lee quoted prices from two different companies. There was a discussion on the subject.

Council Member Ashby motioned to approve up to $1200 for the purchase of a new lateral file cabinet. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

STAFF REPORTS
Town Administrator
Town Administrator Lee informed the Council that Fauquier County has a revision to their comprehension plan. She stated that Remington was mentioned in the plan and gave the date for the public hearing.
Town Administrator Lee also informed the Council that she sent a letter to the business that Council discussed at a previous meeting regarding updated business license, vehicle decals and proof of sales tax. Mrs. Lee stated that the business complied to all the Town’s request. Mrs. Lee stated that the business responded with a concern regarding dumpster use. A short discussion followed. The subject was deferred to the Town Attorney for review.

Police Chief
Chief Proffitt did not have anything to report.

Town Superintendent
Town Superintendent Steward provided the Council with the tonnage of trash the staff took to the landfill over the Christmas holiday. He stated that it was informational only so that they could be prepared if the Town goes over the allotted amount provided from Fauquier County.

Town Clerk
Town Clerk Bowrin reminded the Council that this is an election year for Mayor and Council. She stated that the deadline to declare candidacy is March 1 which is also the Presidential Primary and that Fauquier County Registrar’s Office is requesting that the Council get the candidacy papers in prior to the deadline.

CONSENT AGENDA
Mayor Billingsley asked for any questions to the Treasurer’s Report or the Bill Listing including the additional Bill Listing presented at the evening’s meeting. Mayor Billingsley also asked for any additions or corrections to the draft minutes presented for approval.

Council Member Ashby motioned to adopt the Consent Agenda as presented. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: Allison
Absent: Ralls

The meeting adjourned at 7:50 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

December 14, 2015 Monthly Work Session

MONTHLY WORK SESSION
REMINGTON TOWN COUNCIL
MONDAY, 14 DECEMBER 2015, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET, REMINGTON, VA

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

Town Council Members Present:
Devada R. Allison
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Stanley L. Heaney, Sr.- arrived at 7:10
Van M. Loving – arrived at 7:10
Chad M. Ralls – arrived at 7:30

Town Staff Present:
Town Administrator Sharon G. Lee
Town Clerk/Treasurer Kimberly A. Bowrin
Town Attorney Andrea G. Erard
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present: Mr. Tim Sargaent and Mr. Greg Mathe – Dominion Virginia Power;
Chris Butler – Board of Supervisor Elect for Lee District

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.
Mayor Billingsley informed the audience that the Council was still waiting on a quorum. Mr. Billingsley proceeded with Citizen’s Time.

CITIZENS TIME
Mr. Sargaent stated that his colleague was running late and asked if they could give their presentation once he arrives.

COMMITTEE REPORTS

COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls
Council Member Allison recapped the holiday event.
At this time Mr. Heaney and Mr. Loving joined the meeting, which gave the Council a quourum.
Mr. Allison shared with the Council that he would like them to consider giving Ms. Caitlin Utz from Forget Me Not Flowers a small gift. Mr. Allison stated that Ms. Utz was instrumental in the planning that made the event so successful.
Mr. Allison thanked the fire department for transporting Santa into Town on the fire truck.

Council Member Allison motioned to give a gift certificate to Caitlin as a thank you from the Town for helping to organize the event. Council Member Ashby seconded the motion. A short discussion followed.
Council Member Allison amended the motion to purchase a gift card for Ms. Utz in the amount of $50 to thank her for all her contribution to our Holiday Event. Council Member Ashby seconded the amended motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving
Nays: 0
Absent: Ralls
Abstain: Heaney

Council Member Allison also asked that a letter be sent out from Council to the businesses and particularly to the Fire Department thanking them for their participation in the event. Mayor Billingsley asked Town Clerk Bowrin to draft a letter.

POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney
Council Member Ashby thanked the Police Department for being a visible force at the Holiday Event.

FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
Council Member Clatterbuck gave the monthly report for November.

WATER COMMITTEE Chair: Heaney Member: Loving
Town Superintendent Steward shared with the Council the results from the sanitation inspection. Mr. Steward stated that there were 3 issues; none of which have to do with treatment. Mr. Steward stated that, because Virginia Department of Health’s engineer has changed, the plans on getting a drain set up at the Well #3 tank is no longer needed. Mr. Steward stated that this will no longer be an expense to the Town. He continued to state that he gave all the information to the Town’s engineer for review.

At this time, Mr. Mathe from Dominion Virginia Power entered the meeting.

CEMETERY COMMITTEE Chair: Loving Member: Frazier
Council Member Loving did not have anything to report.

PUBLIC FACILITIES Chair: Ralls Member: Heaney
The Council asked the representatives form Dominion Virginia Power about how could the Town get outlets that would provide power to the electric poles. Mr. Steward explained to the representatives that in years past the Town would provide a load letter to Dominion Power. The Town would then pay the amount calculated on the letter. Mr. Steward stated that within the last year, when the Town asked for the load letter, which Dominion Power was not aware of such letter. He continued to state that the wires have since been cut. The representatives asked that the staff contact them to try to resolve the issues.
Town Attorney Erard stated that she has a draft letter prepared regarding the toters but would like to discuss this when Mr. Ralls arrives.

At this time, Council Member Ralls joined the meeting.

At this point, the representatives from Dominion Virginia Power gave their presentation on the Remington – Gordonsville transmission project, which will upgrade the lines and adding a new circuit along with putting in new poles along the corridor. The representatives stated that even though the lines will not go directly through the Town limits, the upgraded lines will be just across the railroad tracks along Sumerduck Road. The Council asked several questions. At the end of the presentation, Mayor Billingsley thanked the representatives for their presentation and information.

The Council returned to the Public Facilities report of the agenda. Council Member Ralls gave Council some information regarding wireless cameras. A short discussion followed on the cost of having the cameras installed and the benefits to having them. No action was taken at this time.
The Council also discussed the subject of those living out of the Town limits using the dumpsters.

TOPICS FOR DISCUSSION
Town Attorney Erard addressed the subject of the new toters purchased by the Town for the use of citizens. There was a discussion on who would be responsible for the toter was stolen and identifying them to the house. Ms. Erard provided the language for the use of the toters.

The Council discussed the design of the Town’s vehicle decals. Town Administrator Lee provided the cost to get it on the ballot and information from the registrar office. Town Clerk Bowrin provided the Council with information she collected from the decal company on design change, the cost and the timeline. A discussion followed.

Council Member Loving motioned to leave the Town Decal as is. Council Member Heaney seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

RRRC REPORT
Council Member Ashby gave a brief report from the monthly Rappahannock Rapidan Regional Commission meeting.

NEW TOWN HALL REPORT
Council Member Loving stated that after talking with the Town Attorney, he would get a work sheet from the two builders that are interested in the building. He continued to state that he would give the list to the Town Attorney and she would construct a bid sheet so that it can be advertised to bid. A discussion followed regarding the time line.

STAFF REPORTS
Town Administrator
Town Administrator Lee stated that she attended the reception for the retired Fauquier County Board of Supervisors.
Town Administrator Lee also shared with the Council that after reading the draft minutes presented for approval from the November meeting, she spoke with Mr. Shonk for clarification of his question regarding 2 people from the same household holding a Council seat. Mrs. Lee stated that she discussed the question with him.

Town Superintendent
Town Superintendent Steward did not have anything to report.

Town Clerk
Town Clerk Bowrin shared with the Council that she had a revised first page of the draft minutes presented for approval. She asked that they replace that page because of a misinterpretation of Citizen’s Time from the previous meeting.

Police Chief
Chief Proffitt shared with the Council that he attended the annual academy meeting. He shared that there would be an increase in dues but it should not affect the Town too much.

CONSENT AGENDA
Mayor Billingsley asked for any questions to the Treasurer’s Report or Bill Listing presented for approval. Mr. Billingsley asked for any additions or corrections to the draft minutes other than the revised first page presented by Town Clerk Bowrin.

Council Member Ashby motioned to adopt the Consent Agenda with the correction that was given by Mrs. Bowrin. Council Member Loving seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Town Clerk Bowrin shared with the Council that the swearing in ceremony for Sheriff-Elect Mosier would be December 28th. She stated that the Council was invited to attend.
Town Clerk Bowrin stated that the Council would need to make a decision by motion if they were going to have next week’s meeting.

Council Member Ashby motioned to forego next Monday night’s meeting since everything has been taken care of tonight. Council Member Loving seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

The meeting adjourned at 8:50 p.m.

Posted in Approved 2015-16 Minutes | Comments Off

January 11, 2016 Regular Monthly Meeting

REGULAR MONTHLY MEETING AGENDA
MONDAY, 11 JANUARY 2016, 7:00 PM
REMINGTON TOWN COUNCIL
REMINGTON VOLUNTEER FIRE & RESCUE DEPARTMENT BUILDING
TRAINING ROOM 1
200 EAST MARSHALL STREET, REMINGTON, VIRGINIA

I. CALL TO ORDER: RECOGNITION OF TOWN COUNCIL, STAFF AND GUESTS

II. PLEDGE OF ALLEGIANCE

III. CITIZENS TIME
Brian Scannon – American Legion Post 247

IV. COMMITTEE REPORTS
A. CEMETERY Chair: Loving Member: Allison

B. FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
– Monthly Report: December

C. PUBLIC FACILITIES Chair: Ralls Member: Heaney

D. COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls

E. POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney

F. WATER Chair: Heaney Member: Loving

V. UNFINISHED BUSINESS

VI. NEW TOWN HALL COMMITTEE REPORT

VII. NEW BUSINESS
Ratified Motion: Town Administrator to sign ACA reporting agreement

VIII. STAFF REPORTS
- Town Administrator
- Police Chief
- Town Superintendent
- Town Clerk

IX. CONSENT AGENDA
– Bill Listing
– Treasurer’s Report
– Draft Minutes: Regular Monthly Meeting- December 14, 2015

X. CLOSED SESSION – AS NEEDED

XI. ADJOURNMENT

Posted in Meeting Agendas | Comments Off

Town Council Meeting for December 21 canceled

At their Monthly Work Session on Monday, December 14, 2015, the Remington Town Council voted unanimously to cancel the December Regular Monthly Meeting for December 21, 2015. The next scheduled meeting will be Monday, January 11,2016. The Mayor and Town Council would like to wish the citizens a Merry Christmas and a Happy and Prosperous New Year.

Posted in Town News | Comments Off