Regular Meeting – April 20, 2015

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 20 APRIL 2015, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT
200 EAST MARSHALL STREET
REMINGTON, VA 22734

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

Town Council Members Present:
Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Van M. Loving
Chad M. Ralls

Town Council Members Absent:
Stanley L. Heaney, Sr.

Town Staff Present:
Town Administrator Sharon G. Lee
Town Attorney Andrea Erard
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present:
Brian Scannon – American Legion Post 247, Joseph Korpsak, Raymond Heflin, Caitlin Utz, Joel Deem, James Ivancic from Fauquier Times Paper arrived late

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Commander Brian Scannon from American Legion Post 247 wished the Town a Happy 125th Birthday on behalf of the American Legion. In doing so, Mr. Scannon presented the Town with a plaque to be displayed in the new Town Hall.
Mr. Scannon shared with the Council that the new post building is finished and the date for the grand opening will be June 13, 2015. Mr. Scannon invited the Council to the ribbon cutting.
Mr. Joseph Korpsak addressed the Council regarding the subject of the new Town Hall building. Mr. Korpsak stated that he felt there would be better money spent than to building a new Town Hall and also requested that the Council advertise in the local paper for accepting bids on the new Town Hall project. A discussion followed on Mr. Korpsak’s comments.
Raymond Heflin addressed the Council on the subject of the sidewalk repair on Franklin Street. Mr. Heflin stated that he felt a tree on Franklin Street adds to the problem of the sidewalk and suggested that the issue of the tree be addressed.
Mr. Heflin also addressed the Council on the subject of a proposed text amendment to the Cemetery regulations. Mr. Heflin asked for emails between the Town and the Attorney on the subject of town hall bids and public hearing on cemetery text amendment.

FIRE CHIEF’S REPORT
Fire Chief Ian Brill gave a brief report to the Council on activities within the fire department. Mr. Brill shared that they recently held their annual awards banquet celebrating 73 years of service to the community. Mr. Brill shared that the department currently has approximately 75 volunteers and several support vehicles. Mr. Brill stated that the department received approximately $265,000 from Fauquier County fire levy. To meet the rest of the budget requirements, the fire department relies solely on fundraisers throughout the year. At the end of Mr. Brill’s report, the Council thanked him for his report and for the several things the fire company does for the Town.

At this time, Council Member Allison suggested to the Mayor that the Town Attorney address the items in the Unfinished Business portion of the agenda at this time. Mayor Billingsley asked the consensus of the Council to proceed with the Unfinished Business portion of the meeting and also asked the Town Attorney if she was ready to address the items. Both the Council and the Town Attorney Erard agreed to proceed with the Unfinished Business items.
Ms. Erard addressed the subject of bids for the new Town Hall. She stated that State Code Section 2.2-4343(A)(9) states that any Town with a population less than 3500 is exempt from the provisions of the public procurement act. She continued by stating that since the Town is building the Town Hall with their own money and without any help from any state or federal funding, the Town is not subject to the procurement act.
Ms. Erard then addressed the subject of the water connection for the Remington Community Gardens. Ms. Erard stated that since there was no new connections a water tap fee was not needed. Ms. Erard also addressed at this time the subject of the water connections for Rappahannock Landing. Ms. Erard stated that she pulled her records on the subject which showed that she had written a letter which memorialized an agreement that occurred at the time between the developer and the Town.
Ms. Erard shared with the Council that she had a telephone conversation with the Town Superintendent about adding some language to the Cemetery Rules and Regulations. Ms. Erard distributed the draft language that was requested to be added. Mr. Heflin responded to the draft language and voiced his concerns about monuments, particularly columbariums, currently in the cemetery. Mayor Billingsley asked that the Cemetery committee meet with Mr. Heflin about the subject. Mr. Heflin asked that Mayor Billingsley also be present and that the meeting commence in the cemetery.

COMMITTEE REPORTS
PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Clatterbuck, Heaney
Council Member Ashby reminded the Council that a DMV employee gave her two week notice. Mr. Ashby stated that he would like to go into a closed session at the end of the meeting to further discuss the subject.

WATER SYSTEM COMMITTEE: Chair – Heaney Member – Loving
Town Superintendent Steward gave a summary of the report submitted by Mid Atlantic Storage Systems on the repair of the tank at Lee’s Glen. Mr. Steward stated that Mr. Sutherland, the Town’s Engineer, also reviewed the report and submitted his recommendations for the Town. Mr. Steward stated that the company only works from the spring to the fall and that the tank would be out of service for up to 10 weeks. Mr. Steward stated that Mr. Sutherland recommended scheduling the repair for spring of 2016 or 17 while water demand is relatively low.
Mr. Steward stated that Well #3 would not be used during the time of repair. Mr. Steward stated that the biggest obstacle will be draining the tank. He shared that the first step is to have the plans approved by the Health Department. He stated that he will set up a meeting with the Health Department and come back at the next meeting with a report.
Council Member Loving shared that the staff would be doing a service repair later that week.
Town Clerk Bowrin shared with the Council that the staff had received a leak adjustment request. Mrs. Bowrin stated that it was for a business that informed the staff that he was only in the building twice in the month of March. Mrs. Bowrin stated that it was from a toilet was running and the receipt to repair was attached to the adjustment. Mrs. Bowrin shared with the Council that staff alerted the customer of the leak on March 17. However, he did not address the problem until April 17th. A discussion followed on the subject. The Council did not take any action on this matter.

PUBLIC FACILITIES COMMITTEE: Chair –Ralls Member – Heaney
Council Member Ralls addressed the subject regarding non-motorized vehicles on Franklin Street. Mr. Ralls asked the Town Attorney for direction on the subject. Ms. Erard stated that she drove on Franklin Street. She asked Council if they were referring to utility trailers or camper trailers. Council Member Ralls recommended that parking only be allowed on one side of the street to help with the flow of traffic. A discussion followed on the subject. Mayor Billingsley deferred the subject back to the committee for further research and recommendations.
Council Member Ralls shared with the Council pricing information on the toters for the Town. Mr. Ralls gave pricing for both the 96 gallons and 64 gallons toters. A discussion followed. No action was taken at this time.
Council Member Loving shared with the Council the quote to finish the sidewalk repair on Franklin Street. Mr. Loving stated the quote is $3060.00 from Burton & Robinson for 153 feet.

Council Member Loving motioned to repair the sidewalk at $3060.00. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Council Member Allison addressed the Council regarding the upgrading of the pole lights at certain areas in the Town. Mr. Allison shared that Virginia Dominion Power was out approximately 9 months ago but with no response. Mr. Allison stated that there was some miscommunication with Virginia Dominion Power. Mr. Allison continued to share that the representative from Virginia Dominion Power sent the contract and estimate of cost. Mr. Allison stated the cost to the Town would be $988.51.

Council Member Allison motioned to accept the contract from Virginia Dominion Power. Council Member Loving seconded the motion. Town Clerk Bowrin asked about the authorized signature.

Council Member Allison amended the motion to accept the contract from Virginia Dominion Power authorizing the Mayor to sign the contract. Council Member Loving seconded the motion. There was a discussion on the efficiency of the LED lights. After a short discussion, the motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

FINANCE COMMITTEE: Chair – Clatterbuck Member – Ashby
Council Member Clatterbuck gave the monthly financial reports through March 2015.
Council Member Clatterbuck stated that a CD is coming up for renewal. Mr. Clatterbuck stated that the best rate the committee found was a 59 month at The Fauquier Bank at 1%. He continued to state that the amount of the CD is $9793.42.

Council Member Clatterbuck motioned to roll over the CD which is maturing at to 1% 59 month CD at The Fauquier Bank. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

COMMUNITY DEVELOPMENT: Chair – Allison Member – Ralls
Council Member Allison reported that the pet waste receptacles have been installed. Mr. Allison also shared that he is prepared for the upcoming Movie Night scheduled for Saturday. Mr. Allison thanked the American Legion for their help in getting Movie Night kicked off.

CEMETERY COMMITTEE: Chair – Loving Member – Allison
Council Member Loving stated that the committee will meet with Mr. Heflin regarding his concerns.

UNFINISHED BUSINESS
Council Member Allison gave a quick report on the new Town Hall project. Council Member Loving stated that he has been in contact with a surveyor to get a quote for surveying the property.

NEW BUSINESS
There was no New Business before the Council at this meeting.

STAFF REPORTS
Town Administrator
Town Administrator Lee did not have anything additional to report.

Town Superintendent
Town Superintendent Steward requested to attend a class for his continuing education credits. Mr. Steward stated that the class would be in Culpeper and the amount would be $184.00.

Council Member Allison motioned for Mr. Steward to attend the class in Culpeper. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Town Clerk
Town Clerk Bowrin shared with the Council that she attended the Fall Festival Planning committee meeting that was recently held. Mrs. Bowrin gave a brief update of what the committee has done at this point for the 2015 Remington Fall Festival. Mrs. Bowrin stated that the committee is looking for sponsorship again to help with some of the expenses associated with making Fall Festival a success. Mrs. Bowrin asked if Council would consider making a donation to the committee. The Council gave positive feedback on the request and stated that they would make the donation at the beginning to the next fiscal year.

Police Chief
Chief Proffitt addressed the Council on a subject he brought forth at a previous meeting regarding a state law that was passed on e-tickets and summons that can be filed electronically. Mr. Proffitt asked the Council consider adopting an ordinance so that it takes effect on July 1. Town Attorney Erard stated that she would draft an ordinance and have a combined public hearing with the cemetery rules and regulations text amendment.

CONSENT AGENDA
Mayor Billingsley asked for any questions to the Treasurer’s Report presented. Mayor Billingsley asked for any questions to the Bill Listing presented. Town Clerk Bowrin presented one additional bill at the evening’s meeting. Mayor Billingsley asked for any additions or corrections to the draft minutes presented for approval.

Council Member Ashby motioned to adopt the Consent Agenda with the additional bill presented at the meeting. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Council Member Ashby motioned to go into a closed meeting pursuant to Virginia Code § 2.2-3711 (A) (1) for the consideration of the salary of the DMV Clerk. Council Member Loving seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Council Member Heaney joined the meeting during closed session.

By the motion of Council Member Allison and a second by Council Member Ralls, the motion carried to reconvene.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

MOTION: ALLISON RESOLUTION: 01-15
SECOND: CLATTERBUCK MEETING DATE: April 20, 2015

CERTIFICATION OF CLOSED MEETING

WHEREAS, The Remington Town Council has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act: and

WHEREAS, Section 2.2-3712 of the Code of Virginia requires certification by this Council that such closed meeting was conducted in conformity with Virginia law.

NOW, THEREFORE BE IT RESOLVED that the Town Council certified that, to the best of each member’s knowledge, (i) only public business matters lawfully exempt from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters were identified in the motion convening this closed session were heard, discussed, or considered by the Town Council.

VOTE – 6 FOR
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Council Member Ashby motioned to go to an $11/hour minimum start for the person to be hired as the DMV Clerk part time with a 6 month review and possible pay raise at that time. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

The meeting adjourned at 8:45 p.m.

Posted in Approved 2014-15 Minutes | Comments Off

Work Session April 13,2015

MONTHLY WORK SESSION
REMINGTON TOWN COUNCIL
MONDAY, 13 APRIL 2015, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET, REMINGTON, VA

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

Town Council Members Present:
Devada R. Allison
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Van M. Loving
Chad M. Ralls

Town Council Members Absent:
Stanley L. Heaney, Sr.

Town Staff Present:
Town Clerk/Treasurer Kimberly A. Bowrin

Guests Present:
Raymond Heflin, Doug Shonk, Joseph Korpsak

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

CITIZENS TIME
Mr. Raymond Heflin addressed the Council with his concerns about a recent water connection on Rappahannock Street. Mr. Heflin shared his concerns with the Council and asked questions regarding the connection. Mr. Heflin also asked about future connections at the new location of the freight depot and Rappahannock Landing subdivision. A discussion between Council and Mr. Heflin followed. Mayor Billingsley told Mr. Heflin that he would try and get the answers to his questions by the next meeting.
Mr. Doug Shonk addressed the Council on the subject of freight depot. Mr. Shonk asked if there was a timeline on when the depot would be moved. Town Clerk Bowrin shared that Remington Community Partnership, VDOT and Piedmont Railroaders plan on having it moved by the end of April.

COMMITTEE REPORTS
FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
Council Member Clatterbuck asked if anyone had any questions or suggested changes to the proposed budget. Mr. Clatterbuck stated that $50,000 would come from DMV rent, $100,000 for sales of the assets, and $200,000 from prior year surplus, $25,000 for furnishings would be used for the purpose of building the new Town Hall. Mr. Clatterbuck also shared that there is a 3% salary increase built into the budget.
Council Member Ashby also shared information about the street and sidewalks for the proposed budget. Town Clerk Bowrin asked for authorization to advertise the budget for a public hearing at the May Work Session.

Council Member Ashby authorized the advertisement of the proposed 2016 budget per the schedule that was in the packet. Council Member Clatterbuck seconded the budget. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Town Clerk Bowrin shared with the Council that a CD was coming up for renewal. Mrs. Bowrin gave the rate information provided by The Fauquier Bank and asked that the finance committee to come back with a recommendation by the next meeting.

POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney
Council Member Ashby shared that after a short discussion with the committee and consideration of the increase in business in the DMV, he authorized that staff increase the DMV hours.

Council Member Ashby motioned to ratify the increase in DMV employee hours by 6 additional per week. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Council Member Ashby also shared with Council that the committee received a letter of resignation from Nancy Stanley. Mr. Ashby also recommended that a help wanted ad be put in the paper for the position.

Council Member Ashby motioned to accept the letter of resignation from Nancy Stanley. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Town Clerk Bowrin shared with the Council that, because of timing and how the paper runs, she had already put the help wanted ad in the Fauquier paper to run one time. Mrs. Bowrin stated that she would see if the ad gets good response before coming back to request additional runs in the paper.

Council Member Allison ratified the motion to authorize the advertisement for the position. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

CEMETERY COMMITTEE Chair: Loving Member: Allison
Council Member Loving shared with the Council that the staff recently did the annual clean up. Mr. Loving stated that all the sites have been seeded and straw laid and that mowing will start later in the week. Mr. Loving also shared that the committee had started talking about the amount of items left on the cemetery sites. The Council discussed the subject. Council Member Allison stated that the committee will come back to Council with a recommendation after speaking with the Town Attorney.

WATER COMMITTEE Chair: Heaney Member: Loving
Council Member Loving shared with the Council that Town Superintendent Steward will have a recommendation from Patton, Harris, Rust to repair the tank at Lee’s Glen.

PUBLIC FACILITIES Chair: Ralls Member: Heaney
Council Member Ralls addressed the Council about the trailers or non-motorized vehicles on Franklin Street. Mr. Ralls suggested that the Town consider only have parking on one side of the street. Mr. Ralls stated that the Town Attorney will have more information at the next meeting. There was a short discussion on the subject.
Council Member Ralls shared with the Council on the quotes of the toters. Mr. Ralls stated that he would have the information available for the next meeting to discuss with the Town Superintendent.

COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls
Council Member Allison gave the updates for the first Movie Night. Mr. Allison shared that the
American Legion would be present with some old vehicles and treats for those attending.
Council Member Allison also shared the dates for the Spring Yard Sale and Clean up.
Council Member Allison reported to the Council that he was planning on installing the pet waste receptacles by the weekend. He stated that he called Miss Utility and was waiting to get the ok from them to dig.
Council Member Ralls shared with the Council that the local jaycees are working with the fire department to get bingo started up again.

TOPICS FOR DISCUSSION
Council Member Loving shared with the Council that he gave the plans to some contrators to start reviewing the plans so that the Town can start the bidding process for the new Town Hall. Mr. Loving stated that it was suggested that the Town get the property surveyed to set the site plans for the sewer and building. Mr. Loving stated that he would get a quote from a surveyor to present at the next meeting.
Council Member Ralls shared with the Council some information regarding the Community Gardens. Mr. Ralls stated that he would like to invite Mr. Waldeck to the next meeting to give some updates and talk about an incentive program.
Council Member Loving shared with the Council that he feels the equipment recently purchased for the buzzard control was a success. He shared that the population of the buzzards have gone down.

STAFF REPORTS
Town Clerk Bowrin shared with the Council that the DMV had its best month ever during the month of March. Mrs. Bowrin stated that she sees that the DMV select office keeps getting busier.

BILL LISTING
Town Clerk Bowrin shared that at the Work Session in March, she asked for permission to pay bills when she returned from vacation that required immediate attention. Mrs. Bowrin presented the Bill Listing of those bills paid and asked for a ratified motion to approve.

Council Member Ashby motioned to approve the Bill Listing from March 9 -April 3. Council Member Allison seconded the motion. The motion was approved.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays; 0
Absent: Heaney

Mayor Billingsley asked for any questions to the Bill Listing. Town Clerk Bowrin also presented an additional bill for approval.

Council Member Allison motioned to approve the two Bill Listings. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

The meeting adjourned at 8:15 p.m.

Posted in Approved 2014-15 Minutes | Comments Off

March 16, 2015 Public Hearing/Regular Monthly Meeting

PUBLIC HEARING AND
REGULAR MONTHLY MEETING MINUTES
MONDAY, MARCH 16, 2014, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE BUILDING
200 EAST MARSHALL STREET, REMINGTON, VA

Mayor Gerald A. Billingsley called the Public Hearing and the Regular Monthly Meeting to order.

Town Council Members Present: Evan H. “Skeet” Ashby, III
Devada R. Allison
J. Wilson Clatterbuck
Van M. Loving
Stanley L. Heaney, Sr. – arrived late

Town Council Members Absent: Chad M. Ralls

Town Staff Present: Town Administrator Sharon G. Lee
Town Attorney Andrea G. Erard
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present: Mr. Ira Russell, Mr. Joseph Korpsak, Mr. Russell Claar- representing American Legion Post 247, Mrs. Susan Webster

Mayor Billingsley introduced each person in attendance and then invited everyone to stand for the Pledge of Allegiance.

PUBLIC HEARING
Mayor Billingsley announced that the topic of the evening’s public hearing was the consideration of Ordinance 01-15: which is an ordinance proposing a franchise agreement with Comcast to construct or operated a cable system in the Town of Remington.

Mayor Billingsley opened the floor to the citizens to address the Council on the Ordinance.
Town Attorney Erard explained to the audience that this is a renewal agreement with Comcast. Ms. Erard also shared that the Town asked that Comcast expand and detail the customer service section, which Comcast did.
With no comment from the audience, Mayor Billingsley declared the public hearing closed.

REGULAR MONTHLY MEETING

CONSIDERATION OF ORDINANCE 01-15
Mayor Billingsley asked if the Council would like to take action on Ordinance 01-15 at this time.

Council Member Ashby motioned to accept the Ordinance 01-15 as presented. Council Member Clatterbuck seconded the motion. The motion carried by a roll call vote.
Allison – Aye
Ashby – Aye
Clatterbuck – Aye
Loving – Aye
Nays: 0
Absent: Heaney, Ralls

CITIZENS TIME
Mr. Korpsak asked the Council if there would be a public hearing regarding the new Town Hall and proposed budget. Town Attorney Erard stated that there would be a public hearing on the proposed budget. Council Member Allison stated that the Council already had a public hearing on the subject of the new Town Hall.
Mr. Russell Claar inquired about the upcoming Movie Night that the American Legion would be sponsoring. Council Member Allison answered Mr. Claar’s questions.
Mrs. Susan Webster addressed the Council regarding the buzzards in the Town. Mrs. Webster asked the Council what procedures the Town was planning on to get rid of the buzzards. A discussion followed on the subject. The Council stated that this has to be a coordinated effort and be consistent at every location in Town where the buzzards are roosting to make it uncomfortable, so that they would leave. There was a suggestion to put an artificial hawk or owl at the dumpsters at the Remington Gardens apartments. Town Attorney Erard stated that she would work with the Town Administrator and come back with several recommendations on the subject.

COMMITTEE REPORTS
FINANCE
Council Member Clatterbuck gave the monthly financial report for February. Council Member Clatterbuck addressed the proposed budget changes. Town Administrator Lee gave explanations on the changes that were distributed. Mrs. Lee stated that the Finance Committee will be meeting to go over each line item of the proposed budget.
There was a discussion about replacing the water tank at Lee’s Glen. Town Superintendent Steward stated that the tank will need to be replaced in the future but does not have a cost. Council Member Ashby suggested that Mr. Steward start the research on replacing the tank so that the Council will have a better idea when it comes time to change the tank.

POLICE/PERSONNEL
Council Member Ashby addressed the Council on the subject of the 3% salary increase put into the budget. Mr. Ashby also addressed the Council on the subject of the covering 100% of the full time employee’s health insurance. Mr. Ashby stated that he would like to have some recommendations from Council on both subjects so that the Council is prepared at the beginning of fiscal year 2015-16.
Chief Proffitt addressed the Council about a conversation at a previous meeting regarding the police department using police vehicles for coverage at a rodeo event that is outside of Town limits. Chief Proffitt stated that Council Member Ashby did not have a problem with the coverage as long as the department used the old car and kept a log for review. Chief Proffitt asked the Council for permission to continue covering the rodeo for the upcoming season.
Council Member Ashby clarified Chief Proffitt’s request to provide coverage. Mr. Ashby asked for a consensus of Council in support of the police department covering the rodeo events. Mr. Proffitt stated that the officers were paid directly by the rodeo owners and that insurance is covered on the officers anywhere and anytime as long as they are acting in authority of the law. There was a discussion of the subject.

Council Member Allison motioned to give the police department permission to use the police old vehicle and equipment for the rodeo event. Council Member Ashby seconded the motion. A discussion of clarification on the insurance coverage and for the rodeo event only followed. With no other discussion, the motion carried.
Ayes: Allison, Ashby, Loving
Nays: 0
Abstain: Clatterbuck
Absent: Heaney, Ralls

COMMUITY DEVELOPMENT
Council Member Allison shared with the Council on the date of the first Movie Night. Mr. Allison shared that the date will be April 25. He continued to share that once Town Clerk Bowrin returns from vacation, the equipment will be ordered.
Council Member Allison also shared that now the weather has cleared up, he would be in contact with company who had the pet waste receptacles for installation.

CEMETERY COMMITTEE
Council Member Loving addressed the Council about the complaints of items left on cemetery sites. Mr. Loving stated that there have been items left on sites for as long as he could remember. He stated that if the Town enforces items prohibited for everyone, not just a select few. Council Member Allison suggested that a letter be sent to those who have sites in the cemetery. A discussion followed. There was a suggestion also to put something in the paper giving dates on the cemetery clean up similar to what the Town of Warrenton does. Mayor Billingsley asked for a follow up on this subject.

PUBLIC FACILITIES
There was no report from this committee since Council Member Ralls was not present.
There was a short discussion on the subject of non-motorized vehicles, such as trailers, parked on Franklin Street. Town Attorney Erard stated that even though VDOT owns the streets, the Town can regulate parking.
The subject was referred back to committee.

At this time, Town Administrator Lee asked to go back to Cemetery since the Council was waiting for the arrival of Council Member Heaney.
Town Administrator Lee complimented the staff in regards to a recent funeral in the cemetery.
Mayor Billingsley stated that the Council would move on in the agenda and return to the Water Committee report once Mr. Heaney arrives.

UNFINISHED BUSINESS
Town Superintendent Steward asked for clarification on the subject of the buzzard control. Mr. Steward shared his concern of Town staff hanging items on private property. There was a short discussion on the subject of hanging an owl at Remington Garden Apartments parking lot by the dumpsters.

Council Member Allison shared with the Council that the new Town Hall committee met with the architect. Mr. Allison distributed the plans that were presented at the meeting. Mr. Allison asked that the Council consider approving the plans so that the project can move forward. At this time, the Council held off on the vote until Mr. Heaney arrived to review the plans and vote.

NEW BUSINESS
Town Attorney Erard shared with the Council that Town Clerk Bowrin received some complaints about people not shoveling the sidewalks in front of their property after a snow storm. Ms. Erard stated that in order to enforce the ordinance, staff would have to witness the violation, go to the magistrate, issue a warrant. There, then, would be a hearing on it. Ms. Erard stated that it would be cheaper and easier to purchase equipment and shovel the sidewalk. She continued to state that the Town does not have the authority to bill the citizen for shoveling the sidewalk.
At this time, Council Member Heaney entered the meeting. There was a discussion on the subject about purchasing equipment and the Town’s liability. Mayor Billingsley suggested that the staff check on the cost of such equipment and come back with a recommendation.

At this time, the Council went back to subject of the plans for the new Town Hall.

Council Member Allison motioned to approve these as the final drawings and move on to the next stage, which is getting the plumbing and mechanical plans done as well as the permitting for the building. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

At this time, Council Member Allison left the meeting.

WATER COMMITTEE
Council Member Heaney addressed the Council regarding the subject of the Remington United Methodist Church community gardens. Mr. Heaney stated that the church thought that they already a water tap when some time ago they paid a reservation for a tap in the amount of $1500.00 because the Town thought that they were going to run out of taps. Mr. Heaney stated at the time the price of a water tap was $3000. He continued to share that the church is now in the need of water for the gardens. Mr. Heaney stated that on Rappahannock Street near the church property, there are galvanized pipes and 3 water main leaks have been repaired along that stretch of piping. Mr. Heaney continued to share that to replace the pipes would cost the Town $4100.00 and to run a new line with the required shut offs to the Remington church property for them to connect and pay for the tap would cost the Town $6400.00. Mr. Heaney suggested that the Town offer to the Church to pay the remainder of the $1500.00 which was the cost of the tap at the time of the reservation fee paid with a written agreement that if the Church decided to sell that property or build a house on the property, they would in addition pay the difference between the $3000 and the current tap fee. A discussion followed on the subject. Town Attorney Erard stated that the Town can’t legally reduce their tap fee price.
A lengthy discussion followed on the subject. Town Attorney Erard suggested that the Methodist church get the water from a neighboring property. Town Superintendent Steward stated that with the permission from the Episcopal church property a “T” would be put on their line and a meter would be put in.
All water would come through the Episcopal line and the additional meter would read what the Methodist church used. This would determine what the Methodist church would pay. Mr. Steward referred to the meter as a subtraction meter. The difference would be sent to WSA for the Episcopal church’s sewer bill. Mr. Steward stated that the Episcopal church would have to agree to allow this to happen. Again, a discussion followed. Mayor Billingsley stated that the Town’s options were exhausted and that the staff will need to work with the Methodist church to do whatever is legally possible. Mr. Heaney followed up to clarify that the Methodist church would need to work with the Episcopal church and get permission from them to run off their meter. The Methodist church would pay for subtraction meter and the equipment and labor to install. The Methodist church would read the subtraction meter to pay the Episcopal church for water used and ask WSA for a policy to not charge for the difference in the meter readings.
Council Member Loving readdressed the subject of original discussion of replacing the galvanized line. Town Superintendent Steward stated that the line only services the Episcopal church parsonage. A discussion followed on the subject. No action was taken at this time on this subject.

STAFF REPORTS
Town Administrator
Town Administrator Lee stated that a citizen expressed interest in purchasing the current Town Hall building. There was a discussion on the subject. This subject was deferred to the New Town Hall committee.

Town Clerk
Town Clerk Bowrin was not present for anything additional to report.

Town Superintendent
Town Superintendent Steward requested to purchase a water pump for the purpose of pumping out water from the meter boxes. Mr. Steward stated that the staff currently uses an electric pump, which wears out. Mr. Steward requested to purchase a gas powered pump to keep in the vehicle that they use more often. Mr. Steward quoted prices for the pump.

Council Member Heaney motioned to purchase a pump at K&M for $439.00. Council Member Ashby seconded the motion. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Allison, Ralls

Town Superintendent Steward stated that the American Flags that are displayed in Town on holidays needs to be replaced. Mr. Steward that 12 flags would cost $277.50.

Council Member Clatterbuck motioned to approve the purchase of 12 new flags and 6 new bracketsk for $277.50. Council Member Ashby seconded the motion. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Allison, Ralls

Town Superintendent Steward shared with the Council that he will be calling about having the tank replaced at the Lee’s Glen property.
Mr. Steward also shared that the staff will be putting the lids back on the dumpsters at the Remington Garden Apartments and installing a fake hawk to help with the buzzard control.

Police Chief
Police Chief Proffitt stated that there is a bill at the State Legislature to allow Towns to issue electronic citations. Mr. Proffitt stated that there is a $5 charge to issue an electronic citation but that would be paid by the offender. Mr. Proffitt stated that if the legislation is passes, he would like the Council to consider adopting an Ordinance to allow the police department to issue electronic citations.

CONSENT AGENDA
Mayor Billingsley asked for any additions or corrections to the draft minutes presented for approval. Mayor Billingsley asked for any questions to the Treasurer’s Report or paid Bill Listing.

Council Member Ashby motioned to adopt the Consent Agenda as presented. Council Member Heaney seconded the motion. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Allison, Ralls

There was a discussion about individuals on the property at the Fifth Street well. Town Attorney Erard recommended that the staff install a sign stating “Authorized Personnel Only”. Mr. Steward stated that he would come back with a price.

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Allison, Ralls

Posted in Approved 2014-15 Minutes | Comments Off

March 9, 2015 Work Session

MONTHLY WORK SESSION
REMINGTON TOWN COUNCIL
MONDAY, 09 MARCH 2015, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET, REMINGTON, VA

Mayor Gerald A. Billingsley called the meeting to order at 7:10 pm.

Town Council Members Present: Devada R. Allison
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Chad M. Ralls

Town Council Members Absent: Van M. Loving
Stanley L. Heaney, Sr.

Town Staff Present: Town Administrator Sharon G. Lee
Town Clerk/Treasurer Kimberly A. Bowrin

Guests Present: Mr. Joseph F. Korpsak, Mr. Fred Kay, Mr. James Ivancic – Fauquier Times Paper

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

CITIZENS TIME
Mr. Korpsak addressed the Council regarding the most recent snow storms. Mr. Korpsak shared that he noticed that the streets were plowed in a timely manner.

COMMITTEE REPORTS

FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
Town Administrator Lee shared with the Council that the new health insurance rates for F/Y 2016 has increased by $50 a month per employee. Mrs. Lee stated there are currently 4 full time employees with health insurance. Mrs. Lee also stated that even if the Council approves the policy does not mean that the employee would be covered 100%. She stated that discussion would be at budget time. She continued to state that this is just for the purpose of renewing the policy at the same coverage. There was a short discussion on the subject.

Council Member Clatterbuck motioned to go with the renewal and rate increase that is within the packet. Council Member Ralls seconded the motion. The motion carried.
Ayes: Ashby, Allison, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney
Council Member Ashby thanked the staff for their continuing good work during the tax season especially during the foul weather.

CEMETERY COMMITTEE Chair: Loving Member: Allison
Council Member Allison stated that the committee has not met yet regarding items left on cemetery sites. A short discussion followed on the subject. Mr. Allison stated that the committee will bring some recommendations at the next meeting.

WATER COMMITTEE Chair: Heaney Member: Loving
There was no report from this committee.

PUBLIC FACILITIES Chair: Ralls Member: Heaney
Council Member Ralls shared with the Council that the staff made a phone call to Dominion Virginia Power regarding the poles on Franklin Street. Town Administrator Lee asked if the committee had a recommendation regarding trailers parking on the street. There was a discussion on the subject. Mrs. Lee stated that the Town does not currently have an ordinance in this regard. Mrs. Lee stated that she spoke with VDOT and they considered Franklin Street a secondary street. Mrs. Lee stated that the Town Attorney would be ready to address the subject at the next regular meeting.
Council Member Ralls addressed the subject of the request to have a designated handicap parking area on East Main Street. Mr. Ralls suggested that the area with the ramp be striped and designated as a no parking spot and to have a handicap parking spot either right before or after that spot for easier access.

COMMUNITY DEVELOPMENT Chair: Frazier Member: Ralls
Council Member Allison addressed the truck/car show. Mr. Allison stated that he had some great ideas but with the timeline, it would be difficult to set up.
Mr. Allison also shared that he would be purchasing the equipment for Movie Night starting in April.
Mr. Allison stated that the pet waste receptacles will be installed within the next couple of weeks now that the weather is clearing up. There is a short discussion on the location of the pet waste receptacles.
Mr. Allison shared that the Fall Festival Committee has started meeting to begin planning the next fall festival in October.

TOPICS FOR DISCUSSION
Council Member Allison stated that the new Town Hall committee will be meeting with the architect later that week to go over the plans.
Council Member Ralls shared that he would be attending a meeting in Middleburg that currently has incentive programs. Mr. Ralls stated that he would like to see Remington do a program similar with the community gardens program. Mr. Ralls stated that he would have more information at the next meeting.
Town Administrator Lee addressed that subject of the increasingly population of the buzzards. Mrs. Lee stated that the Town has had another citizen concern on the subject. Mrs. Lee stated that she spoke with a professional on the subject. Mrs. Lee gave the Council recommendations given to her. There was a brief discussion on the subject.

STAFF REPORTS
Town Administrator
Town Administrator Lee updated the Council on the subject of the bank franchise tax. Mrs. Lee stated that moving forward the Town should be receiving more funds from the bank franchise tax. However, Mrs. Lee continued, that the BB&T will probably ask for the funds paid to the Town the past three years.
Town Administrator Lee stated that the 125th birthday party for the Town was an enjoyable event and shared that those in attendance had a fun time.
Town Administrator Lee distributed the most recent balances for the Cemetery Trust fund. Mrs. Lee stated that she met with the accountant on this fund. Mrs. Lee gave a brief explanation on the subject. Mrs. Lee stated that there is a finance committee meeting for them to go over the proposed budget line item. Mrs. Lee asked the Council to bring any items or request for expenditures so that the finance committee can get ready to present at the April meeting. Mrs. Lee explained that if funds were allocated for this budget year and was not spent needs to be requested at the next fiscal year.

Town Clerk
Town Clerk Bowrin addressed the Council on the subject of the office copier. Mrs. Bowrin stated that she contacted the service person who works on the office equipment. Mrs. Bowrin shared that the service person felt with the information given that the problem was the developer, which goes after 100,000 copies. Mrs. Bowrin shared that the Town purchased the machine used and currently has 170,000 copies. Mrs. Bowrin gave a quote of $350 for the developer. She continued to state that the service man stated that he could not guarantee that would fix the problem. However, if it is the developer, the machine would be like a new copier. Mrs. Bowrin asked for direction on the copier. A discussion followed.

Council Member Allison motioned to spend $350.00 for the developer plus service call for the repair of the copier. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

Town Clerk Bowrin shared with Council that she would be on vacation and will not be at the next meeting and will not have a Bill Listing available. Mrs. Bowrin requested that when she got back from vacation that she would be able to pay any bills upon approval of the Finance Committee and present a Bill Listing for ratification at the April meeting.

Council Member Allison motioned to allow Mrs. Bowrin to pay any bills upon approval from Council Member Clatterbuck. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

Town Clerk Bowrin shared with the Council that Fire Chief Ian Brill from the Remington Volunteer Fire Department would like to start to attend a meeting once a quarter and have a report for Council about the activities and events of the department. The Council gave a positive response on the subject.

BILL LISTING
Mayor Billingsley asked if there was any questions to the Bill Listing presented for approval.

Council Member Ashby motioned to approve the Bill Listing as presented. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

The meeting adjourned at 8:15 p.m.

Posted in Approved 2014-15 Minutes | Comments Off

Regular Monthly Meeting – May 18, 2015

REGULAR MONTHLY MEETING AGENDA
MONDAY, MAY 18, 2015, 7:00 PM
REMINGTON TOWN COUNCIL
REMINGTON VOLUNTEER FIRE & RESCUE DEPARTMENT BUILDING
TRAINING ROOM 1
200 EAST MARSHALL STREET, REMINGTON, VIRGINIA

I. CALL TO ORDER: RECOGNITION OF TOWN COUNCIL, STAFF AND GUESTS

II. PLEDGE OF ALLEGIANCE

III. CITIZENS TIME

IV. COMMITTEE REPORTS

A. COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls

B. FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
- Resolution to adopt 2015-16 Budget

C. PUBLIC FACILITIES Chair: Ralls Member: Heaney
- Pole Light on East Marshall Street

D. CEMETERY Chair: Loving Member: Allison

E. POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney

F. WATER Chair: Heaney Member: Loving

V. UNFINISHED BUSINESS
- Cemetery Text Amendment discussion & authorize to advertise
- Authorize to advertise Ordinance for Electronic Summons System Charges – Police Department
- Lee’s Glen tank repair update

VI. NEW TOWN HALL COMMITTEE REPORT

VII. NEW BUSINESS

VIII. STAFF REPORTS
- Town Administrator
- Town Superintendent
- Town Clerk
- Police Chief

IX. CONSENT AGENDA
– Bill Listing
– Treasurer’s Report
– Draft Minutes: Work Session – April 13; Regular Monthly Meeting – April 20

X. CLOSED SESSION – AS NEEDED

XI. ADJOURNMENT

Posted in Meeting Agendas | Comments Off

Agenda Regular Monthly Meeting April 20, 2015

REGULAR MONTHLY MEETING AGENDA

MONDAY, APRIL 20, 2015, 7:00 PM

REMINGTON TOWN COUNCIL

REMINGTON VOLUNTEER FIRE & RESCUE DEPARTMENT BUILDING

TRAINING ROOM 1

200 EAST MARSHALL STREET, REMINGTON, VIRGINIA

 

I.        CALL TO ORDER:  RECOGNITION OF TOWN COUNCIL, STAFF AND GUESTS

II.        PLEDGE OF ALLEGIANCE

III.       CITIZENS TIME
- Brian Scannon: American Legion Post

IV.         RVFRD FIRE CHIEF’S QUARTERLY REPORT

V.          COMMITTEE REPORTS
                 A.  POLICE/PERSONNEL          Chair: Ashby   Member: Clatterbuck, Heaney

                 B.   WATER                    Chair: Heaney  Member: Loving  

                 C.  PUBLIC FACILITIES          Chair: Ralls  Member: Heaney
- Quote to repair portion of Franklin Street – Loving
- Non-motorized vehicles on Franklin Street – Erard
- Toters – Ralls
- Upgrading and Installing Lights – Allison

                  D. FINANCE COMMITTEE     Chair: Clatterbuck              Member: Ashby
- Monthly Report
- CD Renewal Recommendation
- 2015-16 Budget Schedule

                  E.  COMMUNITY DEVELOPMENT   Chair: Allison          Member: Ralls
- Pet Waste Receptacles – Allison
- Movie Night – Allison

              F.  CEMETERY       Chair: Loving                    Member: Allison
- Authorize Advertising to add text to Cemetery Rules and Regulations – Erard

VI.         UNFINISHED BUSINESS
- New Town Hall Committee Report
- Water Connection for Remington Community Gardens – Erard
- Water Connections for Rappahannock Landing – Erard
- Public Notice for Bids for New Town Hall – Erard

VII.        NEW BUSINESS

VIII.      STAFF REPORTS
- Town Administrator
- Town Superintendent
- Town Clerk
- Police Chief

IX.       CONSENT AGENDA
-Bill Listing
- Treasurer’s Report
- Draft Minutes: Work Session – March 9;  Public Hearing/Regular Monthly Meeting – March 16

X.         CLOSED SESSION – AS NEEDED

XI.       ADJOURNMENT              

Posted in Meeting Agendas | Comments Off

Regular Monthly Meeting January 12, 2015

REGULAR MONTHLY MEETING MINUTES

REMINGTON TOWN COUNCIL

MONDAY, 12 JANUARY 2015, 7:00 PM

REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT

200 EAST MARSHALL STREET

 REMINGTON, VA  22734

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

 

Town Council Members Present:   Devada R. Allison, Jr.

                                                                       Evan H. “Skeet” Ashby, III

                                                                      J. Wilson Clatterbuck

                                                                     Stanley L. Heaney, Sr.

                                                                      Chad M. Ralls

 

Town Council Members Absent:     Van M. Loving

 

Town Staff Present:                     Town Clerk/Treasurer Kimberly A. Bowrin

                                                            Town Superintendent James E. Steward

                                                            Police Chief Charles T. Proffitt

                                   

Guests Present: Brian Scannon – American Legion Post 247

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME

Mr. Scannon addressed the Council about the flags at the Cemetery. Mr. Scannon stated that American Legion Post 247 will be donating one foul weather flag per year to the cemetery. Mr. Scannon continued to share that VFW 7728 in Bealeton will also be donating one foul weather flag per year.  Mr. Scannon stated that foul weather flags are heavier and should be able to withstand the weather so that a flag will be flown at the cemetery at all times. Town Superintendent Steward shared with the Council that the gentleman who donated the flag pole is looking will also be donating solar powered halo light to illuminate the flag.

COMMITTEE REPORTS

PERSONNEL/POLICE COMMITTEE:  Chair – Ashby    Member – Clatterbuck, Heaney

Council Member Ashby shared with the Council that the temporary laborer that Mr. Steward found for trash collection day has also applied for the permanent position.

Council Member Ashby motioned to accept the application of Donald Washington for the laborer’s position. Council Member Allison seconded the motion. There was a short discussion on whether Mr. Washington would be able to work during the summer.  With no further discussion, the motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 10

Absent: Loving

WATER SYSTEM COMMITTEE:  Chair – Heaney                  Member – Loving

Council Member Heaney did not have anything to report for water. Mr. Heaney asked if the newsletter had information regarding snow removal. Town Clerk Bowrin stated that it has been in the newsletter.

Town Superintendent Steward shared with the Council that the Lee’s Glen tank was recently cleaned by scuba divers. He stated that there was under 1/8 inch sediment in it. He stated that the last time it was cleaned was three years ago. Mr. Steward stated that he will have the report on the inspection by the next meeting.

PUBLIC FACILITIES COMMITTEE:  Chair –Ralls Member – Heaney

Council Member Ralls stated that he would be meeting with the staff on providing the homes with trash cans. Mr. Steward stated that he would be like to look at the needs of each home.

FINANCE COMMITTEE:  Chair – Clatterbuck        Member – Ashby

There was no report from this committee.

COMMUNITY DEVELOPMENT:    Chair – Allison            Member – Ralls

Council Member Allison shared with the Council that he sent out a letter to the Remington Baptist Church and the Remington United Methodist Church to install the pet waste receptacles. He also stated that 2 of the receptacles will be on Town property and the other he received permission to have one installed.

CEMETERY COMMITTEE:    Chair – Loving                     Member – Allison

Town Superintendent Steward shared that the Town recently had a burial. Mr. Steward also addressed the Council regarding the contractor who does the mowing at the cemetery. Mr. Steward stated that his prices will remain the same for the next mowing season at $425.00.

Council Member Ashby motioned to continue with Charles Elkins as our mowing contractor for the cemetery at no price change. Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving

 UNFINISHED BUSINESS

Council Member Allison presented to the Council the drawing for the new Town Hall. Mr. Allison shared that the committee met with staff and got ideas of what was needed and gave those needs to Mr. Mills. There was a discussion on the plans.

Council Member Allison motioned to accept the drawing as the design for the new Town Hall. Council Member Ashby seconded the motion. There was a discussion on the dimensions of the building. With no further discussion, the motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays: 0

Abstain: Ralls

Absent: Loving

Town Clerk Bowrin shared with the Council that at the previous month’s meeting, Town Attorney Erard presented the final draft for the Comcast Franchise Agreement. Mrs. Bowrin stated that the agreement has to go before a public hearing. Town Clerk Bowrin asked for an authorization to advertise.

Council Member Ashby motioned to authorize to advertise for a public hearing for the Comcast Franchise Agreement. Council Member Allison seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving

 Council Member Heaney asked to go back to committee reports to discuss the wording on the water bills regarding disconnections. Mr. Heaney asked for opinions from staff regarding if the time should be changed and wording changed from “before the opening of business” to 4pm the day before disconnects. The staff responded to the questions stating that it didn’t matter when the time was, there would be someone pushing the limits. The Council discussed the subject. No action was taken to change the time or wording.

NEW BUSINESS

Council Member Ralls shared with the Council that he recently met with the Remington United Methodist Church on the community gardens. Mr. Ralls stated that he would like the Town to contribute by offering a $250 scholarship for the youth who would be entering high education in the agricultural or horticultural field. The Council discussed the subject and asked Town Clerk Bowrin to check with the Town Attorney if it would be possible. This item would be put on the next month’s agenda for discussion with the Town Attorney 

STAFF REPORTS

Town Superintendent

Town Superintendent Steward did not have anything additional to report.

Police Chief

Chief Proffitt did not have anything to report.

Town Clerk

Town Clerk Bowrin reminded Council that a CD will be maturing in February. Mrs. Bowrin stated that she will have the rate information available for the finance committee to make a recommendation at the next meeting.

Mrs. Bowrin addressed an item on the Town Administrator’s report regarding having an Open House for the Town’s birthday rather than an Open House during the holidays. There was a discussion on the subject. Council Member Allison stated that he thinks the Town should have a birthday party but not give up on the holiday Open House.

CONSENT AGENDA

Mayor Billingsley asked the Council for any questions to the Treasurer’s Report or the Bill Listing presented.  Town Clerk Bowrin added an additional bill to the Bill Listing from DaPro in the amount of $1125.00 for the police department software support.  Mayor Billingsley also asked for any additions or corrections for the draft minutes presented for approval.

Council Member Allison motioned to adopt the Consent Agenda with the addition of the DaPro bill in the amount of $1125.00. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving

 

The meeting adjourned at 8:15 p.m.

Posted in Town News | Comments Off

Regular Monthly Meeting December 15, 2014

REGULAR MONTHLY MEETING MINUTES

REMINGTON TOWN COUNCIL

MONDAY, 15 DECEMBER 2014, 7:00 PM

REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT

200 EAST MARSHALL STREET

 REMINGTON, VA  22734

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

 

Town Council Members Present:   Devada R. Allison, Jr.

                                                                      Evan H. “Skeet” Ashby, III

                                                                       Stanley L. Heaney, Sr.

                                                                        Chad M. Ralls

 

Town Council Members Absent:     J. Wilson Clatterbuck

                                                                       Van M. Loving

 

Town Staff Present:                          Town Clerk/Treasurer Kimberly A. Bowrin

                                                                  Town Administrator Sharon G. Lee

                                                                  Town Attorney Andrea G. Erard

                                                                   Town Superintendent James E. Steward

                                                                    Police Chief Charles T. Proffitt

                                   

Guests Present: Brian Scannon – Commander American Legion Post 247, James Ivancic – Fauquier Times

 Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME

Mr. Scannon shared with the Council that Post 247 building is under new construction. Mr. Scannon also shared that the Post recruited 23 new members within the past year. Mr. Scannon offered that the Post is available if anyone is in need. Council Member Ralls asked if the Post would be willing to partner with the Council on a food drive for the Fauquier food bank sometime after the holidays. Mr. Scannon stated that the Post would be interested.

COMMITTEE REPORTS

PERSONNEL/POLICE COMMITTEE:  Chair – Ashby    Member – Clatterbuck, Heaney

Council Member Ashby addressed the letter from Chief Proffitt for the recommendation of raises for the police officers. There was a short discussion on the raises.

 Council Member Ashby motioned to adopt the 3% increase in pay for the police. Council Member Allison seconded the motion. Town Administrator Lee asked for clarification on that the increase in pay would not affect the budget that was passed. Chief Proffitt affirmed that he calculated the hours and raises with the budget. After the discussion, the motion carried.

Ayes: Allison, Ashby, Heaney

Nays: Ralls

Absent: Clatterbuck, Loving

Council Member Ashby shared with the Council that Warren Elkins, the part time laborer, gave his 2 week resignation. Mr. Ashby stated that a draft of the ad was presented for review. There was a discussion regarding the draft ad and the run times for the paper.

Council Member Ashby motioned to go ahead with the posting of the ad for three days in the Culpeper paper and with other ways that the clerk can find to put in front of the people at no cost with a possible run again for a day or two the following week if we don’t get sufficient applicants. Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving 

Council Member Ashby motioned to accept the resignation of Warren Elkins effective December 26, 2014. Council Member Allison seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Loving

Nays: 0

Absent: Clatterbuck, Loving

Council Member Heaney suggested that, since Mr. Elkins last day is before the holiday trash

pick-up, the Council look at hiring a temporary laborer to help with the trash and that they sign

an agreement realizing it’s temporary so that they cannot file for unemployment.

Council Member Heaney motioned to authorize the hiring of a temporary part time laborer until the position can be filled and that Mrs. Lee and Mr. Steward are authorized to hire someone. Council Member Ashby seconded the motion. There was a discussion on the salary rate.

Council Member Heaney amended the motion to add the salary of up to $11 an hour for the position. Council Member Ashby seconded the motion. The amended motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving 

WATER SYSTEM COMMITTEE:  Chair – Heaney                  Member – Loving

There was no report from this committee. Mr. Steward shared that the electric bills at the filtration system are high and that he has taken appropriate actions to try to cut the bills.

PUBLIC FACILITIES COMMITTEE:  Chair –Ralls            Member – Heaney

Council Member Ralls shared that prices for the trash toters have gone down. There was a short discussion on possibly ordering smaller toters for the elderly. Mr. Ralls stated that he could have the representative come with the different sizes to determine what would work for the Town.

No further action was taken on this subject.

At this time Town Clerk Bowrin asked to return to the Police/Personnel committee section of the meeting for clarification. Mrs. Bowrin asked for an effective date to the police pay raises.

Council Member Allison motioned that the pay raise would be effective at the first pay check in January. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney

Nays: 0

Abstain: Ralls

Absent: Clatterbuck, Loving

FINANCE COMMITTEE:  Chair – Clatterbuck       Member – Ashby

Council Member Ashby gave the monthly report for November.

COMMUNITY DEVELOPMENT:    Chair – Allison           Member – Ralls

Council Member Allison shared the house and business decorating contest was judged on Saturday. Mr. Allison stated that after some discussion, the judges only picked one winner for both the house and business. Mr. Allison stated that he was informed that a previous Council motioned to have 3 winners for both. Mr. Allison stated with the rising cost of electricity and the such, he would suggest that the Council award one winner for the house category and one winner for the business category.

Council Member Allison motioned to change so that we have one winner on the residence side and one winner on the business side for the decorating contest. Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

Council Member Allison announced the winner of the house decorating contest at 398 Franklin Street and the business decorating contest winner was Forget Me Not Flowers.

Council Member Allison addressed the subject of the pet waste ordinance. Town Attorney Erard distributed sample ordinances from other localities. Ms. Erard stated that an officer would have to observe the dog doing their business and the owner not picking up the waste in order to issue a citation. Ms. Erard stated that a citizen could go to the magistrate’s office to issue a warrant if they saw it on their own. A discussion followed on the subject of establishing an ordinance and enforcement of the ordinance. Council Member Allison shared with the Council the prices for the pet waste receptacles.

Council Member Allison motioned to authorize the purchase of the receptacles, up to 5, as long as we gain permission to place them throughout Town for the total amount of $1317.50.  Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

CEMETERY COMMITTEE:    Chair – Loving                    Member – Allison

Town Superintendent Steward shared with the Council that years ago a flag pole was donated at the cemetery. He continued to state that the staff flies the flag at the cemetery at all times. Mr. Steward stated that the last two flags were donated and that the flags are becoming costly.

Mr. Steward requested that the staff take down the flag during the winter months and would be erected during ceremonies and holidays.

Council Member Ralls motioned to adopt Mr. Steward’s recommendation to take down flag to keep for future use and to put as needed. Council Member Ashby seconded the motion. A suggestion was made to looking into solar lights to illuminate the flag pole. It was suggested that the committee check for prices. With no further discussion, the motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

UNFINISHED BUSINESS

Council Member Allison gave a quick report regarding the New Town Hall plans. Mr. Allison stated that he met with staff to go get their requests and to review the dimensions.

The Council had a short discussion on the Comcast Franchise Agreement. Town Attorney Erard distributed the updated agreement. Ms. Erard stated that if the agreement is acceptable, a motion to authorize advertisement for a public hearing is needed. There was a discussion about advertising for the January meeting. The representative from the Fauquier paper stated that due to the holidays, the paper would not be distributed. The Council tabled the decision to advertise for the following month.

Town Administrator Lee shared with the Council on the Troy and Banks agreement to look into the Town’s utility bills. Mrs. Lee gave the Council the percentages if Troy and Banks find savings in the Town’s bills. A discussion followed on the subject.

Council Member Ashby motioned to accept the terms from Troy and Banks. Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

NEW BUSINESS

Town Administrator Lee stated that there was recently a question about our officers helping out another police department, if asked. Town Attorney Erard stated that our insurance covers when the officers help them out. A short discussion followed. No further action was taken.

STAFF REPORTS

Town Administrator

Town Administrator Lee shared with the Council that the Town Attorney drafted the letter to the owner of the tree that a concerned citizen brought to a previous Council Meeting. A short discussion followed and Council suggested some changes to the draft letter. Town Attorney Erard stated that she would make the suggested changes to the letter

Town Superintendent

Town Superintendent Steward stated that the staff had received complaints on not having the tree or wreaths on Main Street. Mr. Steward stated that the staff will get both decorated.

Town Administrator Lee shared with the Council that we would re-negotiate with Virginia Power to use the electric at the light pole and look at purchasing new wreaths before next Christmas. A discussion followed on the tree.

Police Chief

Police Chief Proffitt shared with the Council that when the department does safety checkpoints, a specific number of officers are needed. Mr. Proffitt requested permission from the Council to ask Fauquier County Sheriff’s office for additional help, when needed. Mr. Proffitt stated that the Town would pay their wages for that particular day but would be reimbursed from the DMV checkpoint grant.

Council Member Heaney motioned to allow the Chief to reach out to Fauquier County Sheriff’s office to help him run his checkpoints with up to a maximum of $28 per hour which would be payable through the grant. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

Town Clerk

Town Clerk Bowrin shared with the Council that the breakfast with Santa was a huge success. She stated that the fire department collected over 8 bags of toys for the Toys for Tots campaign.

CONSENT AGENDA

Mayor Billingsley asked for any questions for the Treasurer’s Report and Bill Listing. Town Clerk Bowrin added an additional bill of $94 to Chief Proffitt for the purchase of the recorder. Mayor Billingsley asked for any additions or corrections to the draft minutes presented. Town Administrator Lee asked for an addition to the draft minutes on November 17 regarding the motion after coming out of closed session by adding the effective date of December 1, 2014 and changing the wording from deduct to reduce.

Council Member Ashby motioned to adopt the Consent Agenda with the corrections to the November 17 draft minutes and to add the $94 bill for the new recorder. Council Member Heaney seconded the motion. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

Council Member Ralls asked about the lights at the pump house at the Fifth Street well. Mr. Ralls shared that he may be able to get LED lights so that it may help with the electric bill.

With no further business before the Council, Council Member Heaney motioned to adjourn with a second by Council Member Ashby. The motion carried.

Ayes: Allison, Ashby, Heaney, Ralls

Nays: 0

Absent: Clatterbuck, Loving

 

The meeting adjourned at 8:44 p.m.

 

 

Posted in Approved 2014-15 Minutes | Comments Off

Joint Public Hearing/Regular Meeting November 17, 2014

JOINT PUBLIC HEARING AND

 REGULAR MONTHLY MEETING MINUTES

MONDAY, 17 NOVEMBER 2014, 7:00 PM

REMINGTON VOLUNTEER FIRE AND RESCUE BUILDING

TRAINING ROOM 1

200 EAST MARSHALL STREET

 

 

Mayor Gerald A. Billingsley called the Joint Public Hearing and Regular Monthly Meeting to order.

 

                Town Council Members Present:  Devada R. Allison, Jr.

                                                                                    Evan H. “Skeet” Ashby, III

                                                                                    J. Wilson Clatterbuck

Stanley L. Heaney, Sr.

Van M. Loving                                  

                                                                                      Chad M. Ralls                                                   

 

       Planning Commission Members:   Gerald Billingsley, Chairperson      

Helen Jones

Larry Webster

        Town Staff Present:  Town Administrator Sharon G. Lee

Town Clerk/Treasurer Kimberly A. Bowrin

Town Superintendent James E. Steward

Town Attorney/Zoning Administrator Andrea E. Erard

Guest(s) Present: Steve Wright – Remington Volunteer Fire Department, John Waldeck – Remington United Methodist Church, Becky Aylor, Bruce Aylor, Marie Shuler – Comcast Communications

 After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

These minutes were constructed from the notes taken from the Town Clerk. Recording of the meeting was lost and was not able to be retrieved.

Mayor Billingsley announced to the Town Council and the Planning Commission that there were 2 joint public hearings for consideration.

 PUBLIC HEARING I

Mayor Billingsley announced that the first public hearing was a Special Use Permit application from the Remington Volunteer Fire Department to build a storage building on a lot that is zoned residential. The lot does not have a main structure on it, which is required by zoning.

Mayor Billingsley opened the floor for comments

With no comments from the public, Planning Commission or Town Council, Mayor Billingsley declared Public Hearing I closed. 

PUBLIC HEARING II

Mayor Billingsley announced that the second public hearing was on Ordinance 06-14: which amends the Remington Town Code, Zoning, Article 16, “General Provisions for Signs,” Section 16-2, “Signs Permitted in all districts,” by increasing the allowable size of a sign that identifies the name of the neighborhood or community from six (6) to seven (7) feet high, with a maximum sign area of thirty five (35) feet, instead of twenty (20) feet.

Mayor Billingsley opened the floor for comments.

With no comments from the public, Planning Commission or Town Council, Mayor Billingsley declared Public Hearing II closed.

PLANNING COMMISSION

Mayor Billingsley opened the Planning Commission meeting.

The Planning Commission reviewed the draft minutes presented for approval.

Commission Member Jones motioned to approve the minutes as presented. Commission Member Webster seconded the motion. The motion carried.

Ayes: Billingsley, Jones, Webster

Nays: 0

Absent: Hendrix, Russell

 The Planning Commission considered the request from the Remington Volunteer Fire Department.

Commission Member Webster motioned to recommend approval of a storage yard application submitted by the Remington Volunteer Fire Department to the Town Council. Commission Member Jones seconded the motion. The motion carried.

Ayes: Billingsley, Jones, Webster

Nays: 0

Absent: Hendrix, Russell

The Planning Commission considered proposed Ordinance 06-14.

Commission Member Webster motioned to recommend the approval of Ordinance 06-14 to the Town Council. Commission Member Jones seconded the motion. The motion carried.

Ayes: Billingsley, Jones, Webster

Nays: 0

Absent: Hendrix, Russell

With no further business before the Planning Commission, Commission Member Jones motioned to adjourn with a second by Commission Member Webster. The motion carried.

Ayes: Billingsley, Jones, Webster

Nays: 0

Absent: Hendrix, Russell

REGUALAR MEETING

Mayor Billingsley opened the Regular Monthly Meeting of the Town Council.

CITIZENS TIME

Mr. John Waldeck from the Remington United Methodist Church addressed the Council with a request to construct 21 15×15 square plots for a community garden. Mr. Waldeck gave a presentation about where the plots would be located. Mr. Waldeck shared that the plots would be for the community to use to grow fresh vegetables. He shared the benefits of community gardens to the Town. There was a brief question and answer period.

Council Member Allison motioned to support the Remington United Methodist Church and the possibility of having the development of a community garden at their lot. Council Member Loving seconded the motion. The motion carried.

Ayes: Allison, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Abstain: Ashby

Mrs. Becky Aylor shared with the Council that the Remington Cemetery was recently treated with lime and fertilizer.  Mrs. Aylor thanked Warren Elkins and Van Loving, staff members, for their help.

PUBLIC HEARING I CONSIDERATION

The Town Council reviewed and consideration the application from the Remington Volunteer Fire Department to install a storage building on a residential use property owned by the fire department.

Council Member Loving motioned to approve the Special Use Permit application from the Remington Volunteer Fire Department for a storage yard. Council Member Ashby seconded the motion. The motion carried unanimously by a roll call vote.

Allison-Aye

Ashby-Aye

Clatterbuck-Aye

Heaney-Aye

Loving-Aye

Ralls-Aye

Council Member Allison motioned to donated $400 to the Remington Volunteer Fire Department to off-set the application fee. Council Member Heaney seconded the motion. The motion carried unanimously by a roll call vote.

Allison – Aye

Ashby – Aye

Clatterbuck – Aye

Heaney – Aye

Loving – Aye

Ralls – Aye

PUBLIC HEARING II CONSIDERATION

The Town Council reviewed and considered the adoption of Ordinance 06-14

Council Member Ashby motioned to approve Ordinance 06-14 as presented.
Council Member Clatterbuck seconded the motion. The motion carried unanimously by a roll call vote.

Allison – Aye

Ashby – Aye

Clatterbuck – Aye

Heaney – Aye

Loving – Aye

Ralls – Aye

COMMITTEE REPORTS

COMMUNITY DEVELOPMENT           Chair – Allison                        Member – Ralls

Council Member Allison updated the Council on the upcoming holiday events for the Town. Mr. Allison shared that the training room at the fire department was available for the open house from 2-7 pm on December 18th. Mr. Allison also asked the Council to sign up to donate items for the open house.

FINANCE COMMITTEE             Chair – Clatterbuck               Member – Ashby

Council Member Clatterbuck gave the monthly financial report for October.

 WATER COMMITTEE               Chair – Heaney                       Member – Loving

Council Member Heaney addressed the Council on the possibility of selling Well #2 for water supply for fire departments to fill their tankers. A discussion followed. There was no action taken or follow up requested on this subject.

Council Member Heaney stated that the Town Staff has presented a water leak adjustment request from a citizen. The Council discussed the request and determined the adjustment.

Council Member Heaney motioned to forgive one half of the overage on leak adjustment request and to give the full overage to WSA. Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls

Nays:0

CEMETERY COMMITTEE                    Chair – Loving                        Member – Allison

There was no report from this committee.

PUBLIC FACILITIES                  Chair – Ralls                           Member – Heaney

There was no report from this committee.

PERSONNEL/POLICE COMMITTEE               Chair- Ashby    Member – Clatterbuck, Heaney

Town Administrator Lee addressed the Council on a request of a former employee inquiring about coming back on an emergency basis. Mrs. Lee stated that the employee is considering coming back into the area after moving to Spokane, Washington. Mrs. Lee stated that there are times when there would be a benefit having an employee available for emergency coverage. She continued to state that the employee worked both on the DMV Select and Town counters. There was a short discussion on the subject.

Council Member Ashby motioned to offer Cindy Sager employment to utilize as emergency coverage at the rate of $10.30 per hour. Council Member Loving seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

 UNFINISHED BUSINESS

Marie Shuler representing Comcast Communications was present at the meeting to answer any questions Council or Town Attorney Erard may have regarding the Comcast Franchise Agreement. Ms. Shuler shared with the Council that the Town has not had a franchise agreement since 2003. Ms. Erard asked for some clarification on portions of the agreement. After a short discussion, Ms. Erard and Ms. Shuler agreed to some changes to the agreement. Ms. Erard stated that there would need to be a public hearing and that she would be working with Ms. Shuler to present a draft agreement at a future meeting.

There was a brief update from the New Town Hall Committee.

 NEW BUSINESS

Council Member Allison re-addressed the possibility of a pet waste ordinance with the Town Attorney. A discussion on the subject followed. Mr. Allison stated that he would present price quotes for pet waste receptacles. Mr. Allison stated that he would put something in the monthly newsletter about the potential problems of pet waste. Town Attorney Erard that she would draft a pet waste ordinance for Council review.

Town Administrator Lee addressed the Council on the subject of a company who is willing to look at the Town’s utility bills to see if the Town is being overcharged, Mrs. Lee shared that Troy and Banks approached the Town a few years ago about reviewing the Town’s utility bills. There was discussion from Council on the subject. The Council asked for follow up to see what the cost would be to the Town for Troy and Banks to review the bills and if there is a contract involved. Mrs. Lee stated she would have the information by the next meeting.

Town Superintendent Steward shared with the Council information regarding a request of a tree on Franklin Street. Mr. Steward stated that VDOT was not going to take responsibility for the tree. Mr. Steward stated that VDOT was contacting Dominion Virginia Power to request the limbs be trimmed away from power lines.

STAFF REPORTS

Town Administrator

There were no additional reports from the Town Administrator.

 Town Clerk

Town Clerk Bowrin presented the Town decal price quote for the 2015 decals.

Council Member Ashby motioned to approve $606.00 to purchase the 2015 Town decals from Rydin Decals. Council Member Clatterbuck seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

 Town Superintendent

Town Superintendent Steward shared the drought management plan that has been established for the Town of Remington.

Town Superintendent Steward stated that the Town is in need of replacing the safety cones. Mr. Steward presented two different price quotes.

Council Member Allison motioned to purchase the safety cones from Red Bud Supply in the amount of $304.50.  Council Member Ralls seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Police Chief

Town Clerk Bowrin stated Chief Proffitt asked that she inform the Council that Officer Brian Rees and Officer Rusty Woodward would be available for emergencies while he was on vacation.

CONSENT AGENDA

Mayor Billingsley asked for any questions to the Bill Listing or Treasurer’s Report. Mr. Billingsley also asked for any additions or corrections to the Draft Minutes presented for approval.

Council Member Allison motioned to adopt the Consent Agenda. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls

Nays: 0

Council Member Ashby addressed the hotel comparison sheet that Town Clerk Bowrin gave for the Mrs. Stanley to attend the DMV Select training. Mr. Ashby stated that since Mrs. Stanley lives in Orange, she would like to attend the training in Staunton rather than attend in Northern Virginia. There was discussion on the subject about paying for only part of the travel. Town Clerk Bowrin shared with the Council the IRS mileage reimbursement rate. There was also a lengthy discussion of paying for the mileage or comparable price if Mrs. Stanley would need a hotel.

Council Member Ashby motioned to have Mrs. Stanley be reimbursed for mileage at the IRS mileage rate so that she may attend the DMV Select training in Staunton, Virginia. Council Member Loving seconded the motion. The motion carried.

Ayes: Ashby, Clatterbuck, Heaney, Loving

Nays: Allison

Abstain: Ralls

 Council Member Ashby motioned to go into a closed meeting pursuant to Virginia Code § 2.2-3711 (A) (1) for the discussion of the salary of the Town Maintenance Technician. Council Member Clatterbuck seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Abstain: Loving

 At this time, Council Member Loving left the meeting.

 By the motion of Council Member Ralls and a second by Council Member Allison, the motion carried to reconvene.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving 

MOTION: ASHBY                                                                RESOLUTION: 08-14

SECOND: KYHL                                                                 MEETING DATE: November 17, 2014                    

                                          CERTIFICATION OF CLOSED MEETING

 WHEREAS, The Remington Town Council has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act: and

WHEREAS, Section 2.2-3712 of the Code of Virginia requires certification by this Council that such closed meeting was conducted in conformity with Virginia law.

NOW, THEREFORE BE IT RESOLVED that the Town Council certified that, to the best of each member’s knowledge, (i) only public business matters lawfully exempt from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters were identified in the motion convening this closed session were heard, discussed, or considered by the Town Council.

VOTE – 5 FOR

Ayes: Allison, Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Loving

Council Member Ashby motioned to reduce Mr. Van Loving’s salary by $2.00 an hour and to add him onto the Town’s health insurance effective December 1, 2014. The motion was duly seconded and the motion carried. 

With no further business before the Council, a motion was made, seconded and carried to adjourn the meeting.

 

Posted in Approved 2014-15 Minutes | Comments Off

Work Session December 8, 2014

MONTHLY WORK SESSION

REMINGTON TOWN COUNCIL

MONDAY, 08 DECEMBER 2014, 7:00 PM

REMINGTON TOWN HALL

203 EAST MAIN STREET, REMINGTON, VA

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

 

Town Council Members Present:    Devada R. Allison

                                                                      Evan H. “Skeet” Ashby, III

                                                                       J. Wilson  Clatterbuck

                                                                       Stanley L. Heaney, Sr.

 Town Council Members Absent:      Van M. Loving

                                                                       Chad M. Ralls

Town Staff Present:                       Town Administrator Sharon G. Lee

Guests Present: John Waldeck – Remington United Methodist Church, Mr. Ira Russell, Sr.

 After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

 CITIZENS TIME

Mr. John Waldeck happily reported to the Council that the church received the grant to continue with the community gardens at their lot on West Bowen Street. Mr. Waldeck thanked the Council for their letter of support. Mr. Waldeck shared the plans for the gardens and the opportunities that it could bring to the Town.

COMMITTEE REPORTS

FINANCE COMMITTEE     Chair: Clatterbuck       Member: Ashby

Council Member Clatterbuck did not have anything to report.

POLICE/PERSONNEL          Chair: Ashby               Member: Clatterbuck, Heaney

Council Member Ashby discussed the holiday bonuses with the Council. Council Member Clatterbuck suggested that the Council give holiday bonuses like the ones given to the employees last year.

Council Member Clatterbuck motioned to give $150 to the full time employees, $100 to the part time employees with an average more than 15 hours per week, $75 to part time employees work 10-15 hours per week and part time employees working 5-10 hours would receive $50.00 all after taxes. Chief Proffitt would receive $100 for his bonus and Mr. Fishback and Mr. Settle, the part time weekend help, would receive $25 each. Council Member Ashby seconded the motion.

The motion was amended by both Mr. Clatterbuck and Mr. Ashby to make payable at the next payroll, which was December 12, 2014. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays; 0

Absent: Loving, Ralls

Council Member Heaney stated that he received a phone call recently about our Police Department working outside the jurisdiction at the Middleburg parade. Town Administrator Lee stated that Chief Proffitt asked her for permission to work the parade and to allow the Town police car to go to Middleburg for the parade. She stated that it did not affect payroll since Middleburg would be paying our officers.  There was a discussion on the liabilities if something would happen while on duty with another jurisdiction. The Council would like to check with the Town Attorney on the liabilities. The Council was in support of the police department.

 CEMETERY COMMITTEE   Chair: Loving                        Member: Allison

There was no report from this committee.

WATER COMMITTEE         Chair: Heaney             Member: Loving

There was no report from this committee.

 PUBLIC FACILITIES            Chair: Ralls                 Member: Heaney

Council Member Heaney asked for any updates regarding the gentleman who came to a previous meeting with concerns of a neighbors tree. Town Administrator Lee shared with Council that Town Superintendent Steward contacted VDOT. She stated that VDOT came and looked at the tree and said they could not do anything but would call Dominion Virginia Power to see if they could trim it from the power lines. Mrs. Lee stated that the tree is on private property and is not a Town issue. There was a discussion on the subject. The Council asked that the Town Attorney draft a letter stating that a citizen had raised concerns about the tree.

COMMUNITY DEVELOPMENT     Chair: Allison    Member: Ralls

Council Member Allison reminded the Council of the upcoming Open House scheduled for December 18th from 4-7 pm. The Council discussed the subject.

Council Member Allison addressed the quote and information on the pet waste stations. Mr. Allison presented a quote for 5 stations to be installed around the Town.

TOPICS FOR DISCUSSION

Town Hall Committee

Council Member Allison stated that the committee met with the Town Staff regarding some of the concerns they had with the first draft presented by the architect. Mr. Allison stated that the committee took note of the concerns and was going to present them to the architect.

Town Administrator Lee addressed the subject of having Troy and Banks audit the Town’s bills to see if the Town is over paying. Mrs. Lee shared with the Council the proposal from Troy and Banks. She stated that they would review bills for the past 3 years and would receive 24% for any money the Town pursues to recuperate. She also stated that they would receive 24% of anything the Town saves because of their study for the next 12 months. A discussion followed on the subject. The Council asked for the Town Attorney review the proposal.

 STAFF REPORTS

Town Administrator

Town Administrator Lee did not have anything additional to report.

 BILL LISTING

Mayor Billingsley asked for any questions to the Bill Listing.

Council Member Ashby motioned to adopt the Bill Listing. Council Member Clatterbuck seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays: 0

Absent: Loving, Ralls

 With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney

Nays: 0

Absent: Loving, Ralls

 

The meeting adjourned at 7:55 p.m.

Posted in Approved 2014-15 Minutes | Comments Off