Joint Public Hearing/Regular Meeting

JOINT PUBLIC HEARING AND

REGULAR MONTHLY MEETING AGENDA

MONDAY, 10 AUGUST 2015, 7:00 PM

REMINGTON TOWN COUNCIL

REMINGTON VOLUNTEER FIRE DEPT BUILDING

200 EAST MARSHALL STREET, REMINGTON, VIRGINIA

 

 

I. CALL TO ORDER, RECOGNITION OF TOWN COUNCIL, PLANNING COMMISSION MEMBERS STAFF AND GUESTS

II. PLEDGE OF ALLEGIANCE

  PUBLIC HEARING

 

III. PUBLIC HEARING
-  ORDINANCE 05-15: Amends Ordinance 02-15 to specify that the $5 Assessment for the electronic summons system only applies to Offenses arising in the Town of Remington. Ordinance 05-15 is considered Pursuant to the Grant of Authority contained in Virginia Code § 17.1-279.1

IV. CITIZENS’ COMMENTS AND DISCUSSION

V.   PUBLIC HEARING  ADJOURNMENT

   JOINT PUBLIC HEARING

 

VI. JOINT PUBLIC HEARING
- ORDINANCE 06-15: Amends the Zoning Ordinance of the Remington Town Code, Article 5, “R-1, Residential District,” Section 5-7, “Special Provisions for corner lots” to add that the side yard on the side facing the side street shall have a setback of not less than Twenty-five (25) Feet where the structure is within One Hundred and Fifty (150) feet

VII.   CITIZENS’ COMMENTS AND DISCUSSION

VIII.  PUBLIC HEARING II ADJOURNMENT

PLANNING COMMISSION MEETING

IX.  PLANNING COMMISSION MINUTES
X.   PLANNING COMMISSION RECOMMENDATION ON PUBLIC HEARING
XI.  PLANNING COMMISSION ADJOURNMENT

 REGULAR MEETING AGENDA

I.   CITIZENS TIME
- Scott Leake: Congressman Hurt’s office
II. CONSIDERATION OF ORDINANCE 05-15

III. CONSIDERATION OF ORDINANCE 06-15

IV.  COMMITTEE REPORTS

  A. COMMUNITY DEVELOPMENT   Chair: Allison        Member: Ralls
- Dates for Movie Night

   B.  FINANCE Chair: Clatterbuck      Member: Ashby, Heaney

   C.  WATER   Chair: Heaney       Member: Loving

 D.  CEMETERY    Chair: Loving   Member: Allison
- Quarterly Distribution

  E.  PUBLIC FACILITIES   Chair: Ralls Member: Heaney
- Quote for sidewalk on West Main Street – Loving

  F.  PERSONNEL/POLICE   Chair: Ashby       Member: Clatterbuck/Heaney

V.       TOWN HALL COMMITTEE REPORT

VI.      UNFINISHED BUSINESS

VII.    NEW BUSINESS

VIII.       STAFF REPORTS
A. Town Superintendent
B. Police Chief
C. Town Clerk

IX.  CONSENT AGENDA
Minutes: Public Hearing/Regular Monthly Meeting – June 8, 2015, June 15, 2015, July 13, 2015
Treasurer’s Report – June 2015, July 2015
Bill Listing

X. CLOSED SESSION AS NEEDED
XI.      ADJOURNMENT

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Regular Monthly Meeting 5/18/15

REGULAR MONTHLY MEETING

REMINGTON TOWN COUNCIL

MONDAY, 18 MAY 2015, 7:00 PM

RVFRD BUILDING

200 EAST MARSHALL STREET

 REMINGTON, VA  22734

 

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

 

Town Council Members Present: 

Devada R. Allison, Jr.

Evan H. “Skeet” Ashby, III

 J. Wilson Clatterbuck           

 Stanley L. Heaney, Sr.

 Van M. Loving

 

Town Council Members Absent: 

Chad M. Ralls

 

Town Staff Present:  

 Town Administrator Sharon G. Lee

Town Attorney Andrea Erard

 Town Clerk/Treasurer Kimberly A. Bowrin

Town Superintendent James E. Steward

Police Chief Charles T. Proffitt

                                   

Guests Present: Brian Scannon – American Legion Post 247, Joseph Korpsak, Raymond Heflin, John Waldeck – Remington United Methodist Community Gardens, Doug Shonk, David Bacon

 

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the

Pledge of Allegiance.

 

CITIZENS’ TIME

Mr. John Waldeck from the Remington United Methodist Church Community Gardens shared with the Council the progress of the gardens and to share some ideas for the future of the gardens. Mr. Waldeck shared that the church’s annual picnic has been expanded to the community to celebrate the development of the gardens. Mr. Waldeck extended the invitation to the Council on June 13, 2015 at 3 pm. Mr. Waldeck stated that Piedmont Environmental Council donated a kiosk similar to the Remington Community Partnership kiosk for the purpose of posting information. Mr. Waldeck asked for help from the Council to get the kiosk properly installed at the community garden site.

Mr. David Bacon addressed the Council on the subject of street light installed near his house that he brought to Council’s attention at a previous meeting. Mr. Bacon asked that street light be removed.

Mr. Doug Shonk addressed the Council on the subject of the new Town Hall project. Mr. Shonk stated that he had some concerns with the project. One of his concerns was the lack of a storm water management plan for the property. Mr. Shonk stated that the Town should have a plan and divert the water to the storm sewer ditches before construction on the building even starts.  Mr. Shonk also stated that his other concern was the water and sewer connections on the property. He stated that when the maintenance building was built, the Town used the Fifield building water and sewer tap for that building.

Mr. Shonk stated that he feels the Town has an obligation by having the proper commercial connections to the water system and sewer system and pay the appropriate fees for the sewer connection.

Mr. Raymond Heflin addressed the Council on the subject of the cemetery text amendment that was on the agenda. Mr. Heflin stated that he feels that the Council needs to be more open and forth coming on information on the agenda. Mr. Heflin also stated that he would like to be a part of the discussion.

 

COMMITTEE REPORTS

COMMUNITY DEVELOPMENT:    Chair – Allison           Member – Ralls

Council Member Allison addressed the Council about the sound system for Movie night. Mr. Allison stated that he found the best price at Best Buy. Mr. Allison stated that the system is a receiver with additional speakers to be added the current system that the Town has.

Council Member Allison motioned to purchase the receiver system for an amount not to exceed $350.00.  Council Member Ashby seconded the motion. A short discussion followed.

The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Loving

Nays: 0

Abstain: Heaney

Absent: Ralls

Council Member Allison stated that the next Movie Night will be on June 20. He shared that he will be showing the Princess Bride.

Council Member Allison shared with the Council an idea of a community “free” library. He shared that it is like a kiosk set up where people bring and exchange books. Mr. Allison stated that he will be bringing more information at a future meeting.

FINANCE COMMITTEE:  Chair – Clatterbuck       Member – Ashby

Council Member Clatterbuck gave the monthly report for April. Mr. Clatterbuck stated that all funds are in the black.

Council Member Clatterbuck addressed the Council on the subject of the 2015-16 proposed budget. Mr. Clatterbuck asked if Council was ready to make a decision regarding the budget. Mr. Clatterbuck read the draft resolution to adopt the budget for 2015-16.

Council Member Clatterbuck motioned to approve the resolution adopting the 2015-16 budget. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

PUBLIC FACILITIES COMMITTEE:  Chair –Ralls            Member – Heaney

Council Member Heaney addressed the subject of the street pole light on East Marshall Street. Mr. Heaney referred the subject to Town Superintendent Steward. Mr. Steward stated that he spoke with Dominion Virginia Power about the light pole. Mr. Steward stated that Virginia Power gave him several different options.

He stated that the light could be lowered from 8000 to 5000 watts; they could use a square bulb where it would shoot straight down as opposed to a globe bulb; and they could shade the back of the light fixture. There was a discussion on the subject. The Council asked the staff to get cost comparisons for each option. Mr. Steward suggested that the Town consider doing all 3 by lowering the wattage, installing a square bulb so that the light shoots straight down and to shade the back so that it does not shine on Mr. Bacon’s property. The subject was discussed further. There was a suggestion that the Council authorize an expenditure of funds up to a certain amount in order expedite the process with Dominion Power.

Council Member Allison motioned to spend up to $300 to get the 3 changes made to the light pole on East Marshall Street. Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

CEMETERY COMMITTEE:    Chair – Loving                    Member – Allison

Council Member Loving stated that the committee would be meeting with Mr. Heflin that was discussed at a previous meeting. Council Member Allison stated that he would suggest that the public hearing on the cemetery text amendment be tabled until the committee meets with Mr. Heflin.

PERSONNEL/POLICE COMMITTEE:  Chair – Ashby    Member – Clatterbuck, Heaney

Council Member Ashby gave a quick update on the new DMV employee that was recently hired.

Town Attorney Erard stated that Chief Proffitt presented a report at last month’s regular meeting on adopting an ordinance so that the Town can mitigate our cost by charging the extra $5 for e-ticket citations.

Council Member Ashby motioned to authorize to advertise the ordinance to take advantage of the new law that will mitigate some our cost for the next regular meeting. Council Member Allison seconded the motion. Chief Proffitt explained that it will add $5 fee for anyone who was charged for a crime, which is added by the courts. The fee is collected and will be returned to the Town for the department to use to upgrading the computers in the police cruisers for the purpose of going to electronic summons. With no further discussion, the motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

WATER SYSTEM COMMITTEE:  Chair – Heaney                  Member – Loving

Town Superintendent Steward shared with the Council the requirements from Department of Health on the proposed contract from Mid Atlantic on the Lee’s Glen tank repair. Mr. Steward stated that he will be bringing the final draft of the contract to Council for approval.

Council Member Heaney shared with Council that the Town received a letter from Remington United Methodist Church requesting the refund of $1500 for a tap reservation fee paid years ago to the Town. The Council discussed the subject. Town Attorney Erard stated that if the church is willing to forfeit the reservation, the Town could refund the money.

Council Member Heaney motioned to return the reservation fee to the Remington United Methodist Church. Council Member Allison seconded the motion. The motion carried.

Ayes: Allison, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ashby

UNFINISHED BUSINESS

The Council addressed each subject on the agenda under Unfinished Business earlier in the evening. There was nothing additional to report under Unfinished Business.

NEW BUSINESS

There was no New Business before the Council at the evening’s meeting.

NEW TOWN HALL COMMITTEE REPORT

Council Member Loving shared with the Council that the surveyor was at the site early in the day. Mr. Loving stated that he will be doing the site plans, the elevations for the building , the sewer, the handicap ramp and corners of the lot. Mr. Loving addressed Mr. Shonk’s concerns that were mentioned in the Citizen’s Time portion of the agenda regarding storm water drainage. Mr. Loving stated that the storm water drainage is part of the site plan that the surveyor is doing.

STAFF REPORTS

Town Administrator

Town Administrator Lee shared that she met with VDOT, Remington Community Partnership, and Taft Construction earlier that day on the freight depot project. Mrs. Lee shared with the Council information from the meeting.

Town Superintendent

Town Superintendent Steward did not have anything to report 

Town Clerk

Town Clerk Bowrin shared with the Council the invitation for the American Legion Post 247 Open House of the new building. Mrs. Bowrin stated that the invitation is extended to Council and staff for Saturday, June 13, 2015 at 2 p.m.

Police Chief

Chief Proffitt shared that in a previous meeting the Council authorized him to have help from Fauquier Sheriff’s Department to run check points at $28/hour. Mr. Proffitt stated that after checking with the County, the sheriff deputies that run checkpoints are paid $30/hour for off duty work. Chief Proffitt asked that the Council consider paying the $30/ hour requirement since it would be reimbursed to the Town by the DMV Grant that he applies for when doing checkpoints.

Council Member Ashby motioned to be able to pay off duty police officers from Fauquier County $30/hour. Council Member Allison seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

Council Member Heaney stated that he noticed that the spring yard sale was a success. He stated that he noticed that there was a lot of traffic in Town.

CONSENT AGENDA

Mayor Billingsley asked for any questions to the Bill Listing or the Treasurer’s Report. Mayor Billingsley asked if there any additions or corrections to the draft minutes presented for approval.

Council Member Ashby motioned to adopt the Consent Agenda as presented. Council Member Clatterbuck seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent; Ralls

Town Superintendent Steward stated that he forgot an item that he would like to address with the Council. Mr. Steward shared that the mowing deck on the Town mower needs to be replaced. Mr. Steward shared that the deck had been replaced once already which ran about $1000. He stated that he was not able to get a quote before the meeting. Mr. Steward continued to state that it will need to be done before getting approval at the next meeting since the mowing season has already started.  Mr. Steward stated that it could be as much as $1500 to replace at current prices. A short discussion followed.

Council Member Heaney motioned to authorize Mr. Steward to spend up to $1500 to replace the mower deck.  Council Member Ashby seconded the motion. The motion carried.

Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving

Nays: 0

Absent: Ralls

Council Member Loving shared that a little over 10 years ago, the Town started its DMV Select office with no money. Mr. Loving complimented the staff on the revenue that the DMV Select brings to the Town and that the building the new Town Hall will only make the DMV Select office more successful.

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Heaney. The motion carried.

Ayes:  Ashby, Clatterbuck, Heaney, Loving

Nays: Allison

Absent: Ralls

 The meeting adjourned at 8:15 p.m.

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Public Hearing/Monthly Work Session 051115

PUBLIC HEARING AND

 MONTHLY WORK SESSION MEETING MINUTES

MONDAY, 11 MAY 2015, 7:00 PM

REMINGTON TOWN HALL

203 EAST MAIN STREET

 

Mayor Gerald A. Billingsley called the Public Hearing and the Monthly Work Session Meeting to order at 7:00 pm.

 

Town Council Members Present:

Evan H. “Skeet” Ashby, III

J. Wilson Clatterbuck

Stanley L. Heaney, Sr.

Chad M. Ralls

Town Council Members Absent:

Devada R. Allison

Van M. Loving

Town Staff Present:    

Town Administrator Sharon G. Lee     

Town Clerk/Treasurer Kimberly A. Bowrin

 

Guests Present: Mr. David Bacon, Mr. Joseph Korpsak, Amanda Bacon, James Ivancic – Fauquier Times Paper                                               

Mayor Billingsley introduced each person in attendance and then invited everyone to stand for the Pledge of Allegiance.

PUBLIC HEARING

Mayor Billingsley announced that the subject of the Public Hearing was the proposed 2015-16 budget.

Mr. Billingsley opened the floor for public comment.

Mr. Joseph Korpsak addressed the Council regarding the proposed budget. Mr. Korpsak thanked the Town Administrator and the report given for a better understanding on the budget. Mr. Korpsak asked that the

Council consider asking $155,000.00 for the current Town Hall building, which is close to the County’s assessment value for the building. The Council confirmed that once they get to the point of addressing the

sale of Town Hall, they would consider the county’s assessed value of the building. Mr. Korpsak also

addressed the water fund portion of the budget. Mr. Korpsak suggested that a tier system be implemented

for water bills. With no additional comments from either the audience or the Council, Mayor Billingsley declared the public hearing closed.

 

MONTHLY WORK SESSION

CITIZENS TIME

Mr. David Bacon addressed the Council about a new street light that was recently installed near his house on East Marshall Street. Mr. Bacon asked for clarification as to why the light is at that location. Council Member Ralls stated that he would follow up and have an answer at the next meeting.

Mr. Bacon also addressed the subject on the new Town Hall project. Mr. Bacon asked several questions about the building project.

 

COMMITTEE REPORTS

FINANCE

Council Member Clatterbuck stated that a quarterly distribution check in the amount $426.80 had recently come in. The Council asked if there was enough money in the checking account to cover for the mowing season. Town Clerk Bowrin stated that one mowing is $425.00.

Council Member Clatterbuck motioned to deposit the quarterly distribution check in the amount of $426.80 in the Cemetery checking account. Council Member Ralls seconded the motion. The motion carried.

Ayes: Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Allison, Ralls

COMMUITY DEVELOPMENT

Council Member Ralls addressed the Council regarding the Movie Night scheduled for later that week. Town Clerk Bowrin stated that since Council Member Allison is out of town on family matters, the movie night would need to be cancelled. Council Member Ralls stated that in the Clerks report, Mr. Allison is requesting to upgrade the sound system so that the movie can be easily heard. There was a discussion on the subject. No action was taken at this time so that Mr. Allison could be present to better explain what he would like.

Council Member Ralls informed the Council that he would be attending a meeting with the fire department and the Jaycees to bring bingo back. Mr. Ralls stated that bingo should be back by the first of the June. Mr. Ralls suggested that, once the details are finalized, the information be put in the water bills.

 POLICE/PERSONNEL

Council Member Ashby shared with the Council that the committee held interviews for the DMV position. Mr. Ashby stated that the committee made an offer and the offer for the position was accepted.

Council Member Ashby ratified a motion the hiring of Antoinette DiRusso effective April 27, 2015. Council Member Clatterbuck seconded the motion. The motion carried.

Ayes: Ashby, Clatterbuck, Ralls

Nays: 0

Abstain; Heaney

Absent: Allison, Loving

 CEMETERY COMMITTEE

Town Administrator Lee shared with the Council that the staff recently received a complaint regarding the grass mowing. Mrs. Lee stated that the mowing schedule was being followed and that Town Superintendent Steward addressed the issue since the grass was higher than normal for Mother’s Day.

PUBLIC FACILITIES

Council Member Ralls stated that he has taken some pictures regarding the parking on Franklin Street and would be having a committee meeting soon to go over the pictures and come with a recommendation.

WATER COMMITTEE

Council Member Heaney did not have anything to report at this meeting.

TOPICS FOR DISCUSSION

Town Clerk Bowrin shared with the Council that Council Member Loving sought a quote from a surveyor

to proceed with surveying the land for the new Town Hall project. The quote was presented in the amount

of $1475.00 for approval.

Council Member Ashby motioned to approve the quote from H. Aubrey Hawkins in the amount of $1475.00 so that they can move forward with the new Town Hall project. Council Member Clatterbuck seconded the motion.

Ayes: Ashby, Clatterbuck, Heaney

Nays: 0

Abstain: Ralls

Absent: Allison, Loving

 STAFF REPORTS

Town Administrator

Town Administrator Lee shared with the Council that the American Legion added a lot to the first Movie Night. Mrs. Lee suggested that the Council write a thank you to the Legion for their time. Mayor Billingsley asked Mrs. Lee to write the thank you note.

Town Administrator Lee also shared with the Council pictures and updates from moving the Remington Freight Depot to its new location.

Town Clerk

Town Clerk Bowrin reminded the Council of the Annual spring yard sale scheduled for that Saturday and

spring clean-up on the following Monday.

Town Clerk Bowrin shared with the Council that the company who built the Town’s website would like to change the website a little to make it more user friendly. Mrs. Bowrin stated that the representative from the company will be in Town toward the end of May to roll out the new page.

BILL LISTING

Mayor Billingsley asked for any questions to the Bill Listing. Town Clerk Bowrin stated that there was an additional bill presented at the table for approval.

After a couple of questions on the Bill Listing presented for approval, Council Member Heaney

motioned to adopt the Bill Listing. Council Member Ashby seconded the motion. The motion carried.

Ayes: Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Allison, Loving

With no further business before the Council, Council Member Ashby motioned to adjourn with a

second by Council Member Clatterbuck. The motion carried.

Ayes: Ashby, Clatterbuck, Heaney, Ralls

Nays: 0

Absent: Allison, Loving 

The meeting adjourned at 7:45 pm

Posted in Approved 2014-15 Minutes | Comments Off

Public Hearing/Regular Monthly Meeting – June 15, 2015

 PUBLIC HEARING AND  REGULAR MONTHLY MEETING AGENDA

MONDAY, 15 JUNE 2015, 7:00 PM

REMINGTON TOWN COUNCIL

REMINGTON VOLUNTEER FIRE DEPT BUILDING – TRAINING ROOM 1

 200 EAST MARSHALL STREET, REMINGTON, VIRGINIA

 

PUBLIC HEARING AGENDA

 

I.       CALL TO ORDER, RECOGNITION OF TOWN COUNCIL, STAFF AND GUESTS

II.        PLEDGE OF ALLEGIANCE

 III.       PUBLIC HEARING – ORDINANCE 02-15

            ORDINANCE NO. 02-15 IS AN ORDINANCE WHICH AMENDS THE REMINGTON TOWN CODE, CHAPTER 9, MOTOR VEHICLES 7 TRAFFIC,” ARTICLE I, “IN GENERAL,” BY ADDING SECTION 9-36, “ADDITIONAL  ASSESSMENT FOR ELECTRONIC SUMMONS SYSTEM” TO PROVIDE THAT FIVE DOLLARS ($5) SHALL BE  ASSESSED AS PART OF THE COSTS IN EACH CRIMINAL OR TRAFFIC CASE TO FUND SOFTWARE, HARDWAR      AND ASSOCIATED EQUIPMENT COSTS FOR THE IMPLEMENTATION AND MAINTENANCE OF AN ELECTRONIC    SUMMONS SYSTEM.  ORDINANCE 02-15 IS CONSIDERED PURSUANT TO THE GRANT OF AUTHORITY                   CONTAINED IN VA CODE § 17.1-279.1.

 IV.       CITIZENS’ COMMENTS AND DISCUSSION 

V.        PUBLIC HEARING ADJOURNMENT

                       

REGULAR MEETING AGENDA

I.          TOWN COUNCIL CONSIDERATION
                  – Ordinance 02-15

II.       CITIZEN’S TIME

III.       COMMITTEE REPORTS

            A.  FINANCE   Chair: Clatterbuck     Member: Ashby
                     – Permission for Town Clerk to pay bills due before the end of fiscal year 2014-15

              B.  PERSONNEL/POLICE  CHAIR: Ashby          Member: Clatterbuck/Heaney

               C.  COMMUNITY DEVELOPMENT     Chair: Allison               Member: Ralls

                D.  CEMETERY                          Chair: Loving              Member: Allison

                E.  PUBLIC FACILITIES                       Chair: Ralls                    Member: Heaney

                F.  WATER                                              Chair: Heaney                Member: Loving
- Report from Town Superintendent on Well #1 water tank inspection

IV.       UNFINISHED BUSINES  –
               Discussion of Cemetery Rules and Regulations text: consideration to authorize advertisement for a public hearing           

V.        NEW BUSINESS
     – Re-Appoint Larry Webster to the Planning Commission
- Resignation of Ira Russell Ira from the Planning Commission
- Appoint Fred Kay to the Planning Commission to fill unexpired term of Ira Russell

VI.       NEW TOWN HALL COMMITTEE REPORT
- Discussion and clarification of zoning with Town Attorney for Town Hall

VII.     STAFF REPORTS
A. Police Chief
B. Town Clerk
C. Town Superintendent

VIII.    CONSENT AGENDA
Minutes: Public Hearing/Work Session – May 11; Regular Monthly Meeting – May 18
Treasurer’s Report
Bill Listing

IX.       CLOSED SESSION AS NEEDED
X.        ADJOURNMENT

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Monthly Work Session June 8, 2015

MONTHLY WORK SESSION AGENDA
REMINGTON TOWN COUNCIL
MONDAY, 08 JUNE 2015, 7:00 P.M.
REMINGTON TOWN HALL
203 EAST MAIN STREET

I. CALL TO ORDER AND INTRODUCTION OF TOWN COUNCIL AND GUESTS

II. PLEDGE OF ALLEGIANCE

III. CITIZENS TIME

IV. COMMITTEE REPORTS

A. COMMUNITY DEVELOPMENT – Chair: Allison Member: Ralls
- Movie Night

B. PERSONNEL/POLICE – Chair: Ashby Member: Clatterbuck, Heaney

C. FINANCE – Chair: Clatterbuck Member: Ashby

D. WATER SYSTEM – Chair: Heaney Member: Loving

E. CEMETERY – Chair: Loving Member: Allison

F. PUBLIC FACILITIES – Chair: Ralls Member: Heaney

V. TOPICS FOR DISCUSSION
- New Town Hall Committee Report
- Ratified Motion for Purchase of Lawn Mower

VI. TOWN STAFF’S REPORTS AND COMMUNICATIONS

VII. BILL LISTING

VIII. CLOSED SESSION
- Personnel Committee

IX. ADJOURNMENT

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Regular Meeting – April 20, 2015

REGULAR MONTHLY MEETING
REMINGTON TOWN COUNCIL
MONDAY, 20 APRIL 2015, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE DEPARTMENT
200 EAST MARSHALL STREET
REMINGTON, VA 22734

Mayor Gerald A. Billingsley called the meeting to order at 7:00 p.m.

Town Council Members Present:
Devada R. Allison, Jr.
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Van M. Loving
Chad M. Ralls

Town Council Members Absent:
Stanley L. Heaney, Sr.

Town Staff Present:
Town Administrator Sharon G. Lee
Town Attorney Andrea Erard
Town Clerk/Treasurer Kimberly A. Bowrin
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present:
Brian Scannon – American Legion Post 247, Joseph Korpsak, Raymond Heflin, Caitlin Utz, Joel Deem, James Ivancic from Fauquier Times Paper arrived late

Mayor Billingsley introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.

CITIZENS’ TIME
Commander Brian Scannon from American Legion Post 247 wished the Town a Happy 125th Birthday on behalf of the American Legion. In doing so, Mr. Scannon presented the Town with a plaque to be displayed in the new Town Hall.
Mr. Scannon shared with the Council that the new post building is finished and the date for the grand opening will be June 13, 2015. Mr. Scannon invited the Council to the ribbon cutting.
Mr. Joseph Korpsak addressed the Council regarding the subject of the new Town Hall building. Mr. Korpsak stated that he felt there would be better money spent than to building a new Town Hall and also requested that the Council advertise in the local paper for accepting bids on the new Town Hall project. A discussion followed on Mr. Korpsak’s comments.
Raymond Heflin addressed the Council on the subject of the sidewalk repair on Franklin Street. Mr. Heflin stated that he felt a tree on Franklin Street adds to the problem of the sidewalk and suggested that the issue of the tree be addressed.
Mr. Heflin also addressed the Council on the subject of a proposed text amendment to the Cemetery regulations. Mr. Heflin asked for emails between the Town and the Attorney on the subject of town hall bids and public hearing on cemetery text amendment.

FIRE CHIEF’S REPORT
Fire Chief Ian Brill gave a brief report to the Council on activities within the fire department. Mr. Brill shared that they recently held their annual awards banquet celebrating 73 years of service to the community. Mr. Brill shared that the department currently has approximately 75 volunteers and several support vehicles. Mr. Brill stated that the department received approximately $265,000 from Fauquier County fire levy. To meet the rest of the budget requirements, the fire department relies solely on fundraisers throughout the year. At the end of Mr. Brill’s report, the Council thanked him for his report and for the several things the fire company does for the Town.

At this time, Council Member Allison suggested to the Mayor that the Town Attorney address the items in the Unfinished Business portion of the agenda at this time. Mayor Billingsley asked the consensus of the Council to proceed with the Unfinished Business portion of the meeting and also asked the Town Attorney if she was ready to address the items. Both the Council and the Town Attorney Erard agreed to proceed with the Unfinished Business items.
Ms. Erard addressed the subject of bids for the new Town Hall. She stated that State Code Section 2.2-4343(A)(9) states that any Town with a population less than 3500 is exempt from the provisions of the public procurement act. She continued by stating that since the Town is building the Town Hall with their own money and without any help from any state or federal funding, the Town is not subject to the procurement act.
Ms. Erard then addressed the subject of the water connection for the Remington Community Gardens. Ms. Erard stated that since there was no new connections a water tap fee was not needed. Ms. Erard also addressed at this time the subject of the water connections for Rappahannock Landing. Ms. Erard stated that she pulled her records on the subject which showed that she had written a letter which memorialized an agreement that occurred at the time between the developer and the Town.
Ms. Erard shared with the Council that she had a telephone conversation with the Town Superintendent about adding some language to the Cemetery Rules and Regulations. Ms. Erard distributed the draft language that was requested to be added. Mr. Heflin responded to the draft language and voiced his concerns about monuments, particularly columbariums, currently in the cemetery. Mayor Billingsley asked that the Cemetery committee meet with Mr. Heflin about the subject. Mr. Heflin asked that Mayor Billingsley also be present and that the meeting commence in the cemetery.

COMMITTEE REPORTS
PERSONNEL/POLICE COMMITTEE: Chair – Ashby Member – Clatterbuck, Heaney
Council Member Ashby reminded the Council that a DMV employee gave her two week notice. Mr. Ashby stated that he would like to go into a closed session at the end of the meeting to further discuss the subject.

WATER SYSTEM COMMITTEE: Chair – Heaney Member – Loving
Town Superintendent Steward gave a summary of the report submitted by Mid Atlantic Storage Systems on the repair of the tank at Lee’s Glen. Mr. Steward stated that Mr. Sutherland, the Town’s Engineer, also reviewed the report and submitted his recommendations for the Town. Mr. Steward stated that the company only works from the spring to the fall and that the tank would be out of service for up to 10 weeks. Mr. Steward stated that Mr. Sutherland recommended scheduling the repair for spring of 2016 or 17 while water demand is relatively low.
Mr. Steward stated that Well #3 would not be used during the time of repair. Mr. Steward stated that the biggest obstacle will be draining the tank. He shared that the first step is to have the plans approved by the Health Department. He stated that he will set up a meeting with the Health Department and come back at the next meeting with a report.
Council Member Loving shared that the staff would be doing a service repair later that week.
Town Clerk Bowrin shared with the Council that the staff had received a leak adjustment request. Mrs. Bowrin stated that it was for a business that informed the staff that he was only in the building twice in the month of March. Mrs. Bowrin stated that it was from a toilet was running and the receipt to repair was attached to the adjustment. Mrs. Bowrin shared with the Council that staff alerted the customer of the leak on March 17. However, he did not address the problem until April 17th. A discussion followed on the subject. The Council did not take any action on this matter.

PUBLIC FACILITIES COMMITTEE: Chair –Ralls Member – Heaney
Council Member Ralls addressed the subject regarding non-motorized vehicles on Franklin Street. Mr. Ralls asked the Town Attorney for direction on the subject. Ms. Erard stated that she drove on Franklin Street. She asked Council if they were referring to utility trailers or camper trailers. Council Member Ralls recommended that parking only be allowed on one side of the street to help with the flow of traffic. A discussion followed on the subject. Mayor Billingsley deferred the subject back to the committee for further research and recommendations.
Council Member Ralls shared with the Council pricing information on the toters for the Town. Mr. Ralls gave pricing for both the 96 gallons and 64 gallons toters. A discussion followed. No action was taken at this time.
Council Member Loving shared with the Council the quote to finish the sidewalk repair on Franklin Street. Mr. Loving stated the quote is $3060.00 from Burton & Robinson for 153 feet.

Council Member Loving motioned to repair the sidewalk at $3060.00. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Council Member Allison addressed the Council regarding the upgrading of the pole lights at certain areas in the Town. Mr. Allison shared that Virginia Dominion Power was out approximately 9 months ago but with no response. Mr. Allison stated that there was some miscommunication with Virginia Dominion Power. Mr. Allison continued to share that the representative from Virginia Dominion Power sent the contract and estimate of cost. Mr. Allison stated the cost to the Town would be $988.51.

Council Member Allison motioned to accept the contract from Virginia Dominion Power. Council Member Loving seconded the motion. Town Clerk Bowrin asked about the authorized signature.

Council Member Allison amended the motion to accept the contract from Virginia Dominion Power authorizing the Mayor to sign the contract. Council Member Loving seconded the motion. There was a discussion on the efficiency of the LED lights. After a short discussion, the motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

FINANCE COMMITTEE: Chair – Clatterbuck Member – Ashby
Council Member Clatterbuck gave the monthly financial reports through March 2015.
Council Member Clatterbuck stated that a CD is coming up for renewal. Mr. Clatterbuck stated that the best rate the committee found was a 59 month at The Fauquier Bank at 1%. He continued to state that the amount of the CD is $9793.42.

Council Member Clatterbuck motioned to roll over the CD which is maturing at to 1% 59 month CD at The Fauquier Bank. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

COMMUNITY DEVELOPMENT: Chair – Allison Member – Ralls
Council Member Allison reported that the pet waste receptacles have been installed. Mr. Allison also shared that he is prepared for the upcoming Movie Night scheduled for Saturday. Mr. Allison thanked the American Legion for their help in getting Movie Night kicked off.

CEMETERY COMMITTEE: Chair – Loving Member – Allison
Council Member Loving stated that the committee will meet with Mr. Heflin regarding his concerns.

UNFINISHED BUSINESS
Council Member Allison gave a quick report on the new Town Hall project. Council Member Loving stated that he has been in contact with a surveyor to get a quote for surveying the property.

NEW BUSINESS
There was no New Business before the Council at this meeting.

STAFF REPORTS
Town Administrator
Town Administrator Lee did not have anything additional to report.

Town Superintendent
Town Superintendent Steward requested to attend a class for his continuing education credits. Mr. Steward stated that the class would be in Culpeper and the amount would be $184.00.

Council Member Allison motioned for Mr. Steward to attend the class in Culpeper. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Town Clerk
Town Clerk Bowrin shared with the Council that she attended the Fall Festival Planning committee meeting that was recently held. Mrs. Bowrin gave a brief update of what the committee has done at this point for the 2015 Remington Fall Festival. Mrs. Bowrin stated that the committee is looking for sponsorship again to help with some of the expenses associated with making Fall Festival a success. Mrs. Bowrin asked if Council would consider making a donation to the committee. The Council gave positive feedback on the request and stated that they would make the donation at the beginning to the next fiscal year.

Police Chief
Chief Proffitt addressed the Council on a subject he brought forth at a previous meeting regarding a state law that was passed on e-tickets and summons that can be filed electronically. Mr. Proffitt asked the Council consider adopting an ordinance so that it takes effect on July 1. Town Attorney Erard stated that she would draft an ordinance and have a combined public hearing with the cemetery rules and regulations text amendment.

CONSENT AGENDA
Mayor Billingsley asked for any questions to the Treasurer’s Report presented. Mayor Billingsley asked for any questions to the Bill Listing presented. Town Clerk Bowrin presented one additional bill at the evening’s meeting. Mayor Billingsley asked for any additions or corrections to the draft minutes presented for approval.

Council Member Ashby motioned to adopt the Consent Agenda with the additional bill presented at the meeting. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Council Member Ashby motioned to go into a closed meeting pursuant to Virginia Code § 2.2-3711 (A) (1) for the consideration of the salary of the DMV Clerk. Council Member Loving seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Council Member Heaney joined the meeting during closed session.

By the motion of Council Member Allison and a second by Council Member Ralls, the motion carried to reconvene.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

MOTION: ALLISON RESOLUTION: 01-15
SECOND: CLATTERBUCK MEETING DATE: April 20, 2015

CERTIFICATION OF CLOSED MEETING

WHEREAS, The Remington Town Council has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act: and

WHEREAS, Section 2.2-3712 of the Code of Virginia requires certification by this Council that such closed meeting was conducted in conformity with Virginia law.

NOW, THEREFORE BE IT RESOLVED that the Town Council certified that, to the best of each member’s knowledge, (i) only public business matters lawfully exempt from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters were identified in the motion convening this closed session were heard, discussed, or considered by the Town Council.

VOTE – 6 FOR
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

Council Member Ashby motioned to go to an $11/hour minimum start for the person to be hired as the DMV Clerk part time with a 6 month review and possible pay raise at that time. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving, Ralls
Nays: 0

The meeting adjourned at 8:45 p.m.

Posted in Approved 2014-15 Minutes | Comments Off

Work Session April 13,2015

MONTHLY WORK SESSION
REMINGTON TOWN COUNCIL
MONDAY, 13 APRIL 2015, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET, REMINGTON, VA

Mayor Gerald A. Billingsley called the meeting to order at 7:00 pm.

Town Council Members Present:
Devada R. Allison
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Van M. Loving
Chad M. Ralls

Town Council Members Absent:
Stanley L. Heaney, Sr.

Town Staff Present:
Town Clerk/Treasurer Kimberly A. Bowrin

Guests Present:
Raymond Heflin, Doug Shonk, Joseph Korpsak

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

CITIZENS TIME
Mr. Raymond Heflin addressed the Council with his concerns about a recent water connection on Rappahannock Street. Mr. Heflin shared his concerns with the Council and asked questions regarding the connection. Mr. Heflin also asked about future connections at the new location of the freight depot and Rappahannock Landing subdivision. A discussion between Council and Mr. Heflin followed. Mayor Billingsley told Mr. Heflin that he would try and get the answers to his questions by the next meeting.
Mr. Doug Shonk addressed the Council on the subject of freight depot. Mr. Shonk asked if there was a timeline on when the depot would be moved. Town Clerk Bowrin shared that Remington Community Partnership, VDOT and Piedmont Railroaders plan on having it moved by the end of April.

COMMITTEE REPORTS
FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
Council Member Clatterbuck asked if anyone had any questions or suggested changes to the proposed budget. Mr. Clatterbuck stated that $50,000 would come from DMV rent, $100,000 for sales of the assets, and $200,000 from prior year surplus, $25,000 for furnishings would be used for the purpose of building the new Town Hall. Mr. Clatterbuck also shared that there is a 3% salary increase built into the budget.
Council Member Ashby also shared information about the street and sidewalks for the proposed budget. Town Clerk Bowrin asked for authorization to advertise the budget for a public hearing at the May Work Session.

Council Member Ashby authorized the advertisement of the proposed 2016 budget per the schedule that was in the packet. Council Member Clatterbuck seconded the budget. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Town Clerk Bowrin shared with the Council that a CD was coming up for renewal. Mrs. Bowrin gave the rate information provided by The Fauquier Bank and asked that the finance committee to come back with a recommendation by the next meeting.

POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney
Council Member Ashby shared that after a short discussion with the committee and consideration of the increase in business in the DMV, he authorized that staff increase the DMV hours.

Council Member Ashby motioned to ratify the increase in DMV employee hours by 6 additional per week. Council Member Allison seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Council Member Ashby also shared with Council that the committee received a letter of resignation from Nancy Stanley. Mr. Ashby also recommended that a help wanted ad be put in the paper for the position.

Council Member Ashby motioned to accept the letter of resignation from Nancy Stanley. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

Town Clerk Bowrin shared with the Council that, because of timing and how the paper runs, she had already put the help wanted ad in the Fauquier paper to run one time. Mrs. Bowrin stated that she would see if the ad gets good response before coming back to request additional runs in the paper.

Council Member Allison ratified the motion to authorize the advertisement for the position. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

CEMETERY COMMITTEE Chair: Loving Member: Allison
Council Member Loving shared with the Council that the staff recently did the annual clean up. Mr. Loving stated that all the sites have been seeded and straw laid and that mowing will start later in the week. Mr. Loving also shared that the committee had started talking about the amount of items left on the cemetery sites. The Council discussed the subject. Council Member Allison stated that the committee will come back to Council with a recommendation after speaking with the Town Attorney.

WATER COMMITTEE Chair: Heaney Member: Loving
Council Member Loving shared with the Council that Town Superintendent Steward will have a recommendation from Patton, Harris, Rust to repair the tank at Lee’s Glen.

PUBLIC FACILITIES Chair: Ralls Member: Heaney
Council Member Ralls addressed the Council about the trailers or non-motorized vehicles on Franklin Street. Mr. Ralls suggested that the Town consider only have parking on one side of the street. Mr. Ralls stated that the Town Attorney will have more information at the next meeting. There was a short discussion on the subject.
Council Member Ralls shared with the Council on the quotes of the toters. Mr. Ralls stated that he would have the information available for the next meeting to discuss with the Town Superintendent.

COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls
Council Member Allison gave the updates for the first Movie Night. Mr. Allison shared that the
American Legion would be present with some old vehicles and treats for those attending.
Council Member Allison also shared the dates for the Spring Yard Sale and Clean up.
Council Member Allison reported to the Council that he was planning on installing the pet waste receptacles by the weekend. He stated that he called Miss Utility and was waiting to get the ok from them to dig.
Council Member Ralls shared with the Council that the local jaycees are working with the fire department to get bingo started up again.

TOPICS FOR DISCUSSION
Council Member Loving shared with the Council that he gave the plans to some contrators to start reviewing the plans so that the Town can start the bidding process for the new Town Hall. Mr. Loving stated that it was suggested that the Town get the property surveyed to set the site plans for the sewer and building. Mr. Loving stated that he would get a quote from a surveyor to present at the next meeting.
Council Member Ralls shared with the Council some information regarding the Community Gardens. Mr. Ralls stated that he would like to invite Mr. Waldeck to the next meeting to give some updates and talk about an incentive program.
Council Member Loving shared with the Council that he feels the equipment recently purchased for the buzzard control was a success. He shared that the population of the buzzards have gone down.

STAFF REPORTS
Town Clerk Bowrin shared with the Council that the DMV had its best month ever during the month of March. Mrs. Bowrin stated that she sees that the DMV select office keeps getting busier.

BILL LISTING
Town Clerk Bowrin shared that at the Work Session in March, she asked for permission to pay bills when she returned from vacation that required immediate attention. Mrs. Bowrin presented the Bill Listing of those bills paid and asked for a ratified motion to approve.

Council Member Ashby motioned to approve the Bill Listing from March 9 -April 3. Council Member Allison seconded the motion. The motion was approved.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays; 0
Absent: Heaney

Mayor Billingsley asked for any questions to the Bill Listing. Town Clerk Bowrin also presented an additional bill for approval.

Council Member Allison motioned to approve the two Bill Listings. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Loving, Ralls
Nays: 0
Absent: Heaney

The meeting adjourned at 8:15 p.m.

Posted in Approved 2014-15 Minutes | Comments Off

March 16, 2015 Public Hearing/Regular Monthly Meeting

PUBLIC HEARING AND
REGULAR MONTHLY MEETING MINUTES
MONDAY, MARCH 16, 2014, 7:00 PM
REMINGTON VOLUNTEER FIRE AND RESCUE BUILDING
200 EAST MARSHALL STREET, REMINGTON, VA

Mayor Gerald A. Billingsley called the Public Hearing and the Regular Monthly Meeting to order.

Town Council Members Present: Evan H. “Skeet” Ashby, III
Devada R. Allison
J. Wilson Clatterbuck
Van M. Loving
Stanley L. Heaney, Sr. – arrived late

Town Council Members Absent: Chad M. Ralls

Town Staff Present: Town Administrator Sharon G. Lee
Town Attorney Andrea G. Erard
Town Superintendent James E. Steward
Police Chief Charles T. Proffitt

Guests Present: Mr. Ira Russell, Mr. Joseph Korpsak, Mr. Russell Claar- representing American Legion Post 247, Mrs. Susan Webster

Mayor Billingsley introduced each person in attendance and then invited everyone to stand for the Pledge of Allegiance.

PUBLIC HEARING
Mayor Billingsley announced that the topic of the evening’s public hearing was the consideration of Ordinance 01-15: which is an ordinance proposing a franchise agreement with Comcast to construct or operated a cable system in the Town of Remington.

Mayor Billingsley opened the floor to the citizens to address the Council on the Ordinance.
Town Attorney Erard explained to the audience that this is a renewal agreement with Comcast. Ms. Erard also shared that the Town asked that Comcast expand and detail the customer service section, which Comcast did.
With no comment from the audience, Mayor Billingsley declared the public hearing closed.

REGULAR MONTHLY MEETING

CONSIDERATION OF ORDINANCE 01-15
Mayor Billingsley asked if the Council would like to take action on Ordinance 01-15 at this time.

Council Member Ashby motioned to accept the Ordinance 01-15 as presented. Council Member Clatterbuck seconded the motion. The motion carried by a roll call vote.
Allison – Aye
Ashby – Aye
Clatterbuck – Aye
Loving – Aye
Nays: 0
Absent: Heaney, Ralls

CITIZENS TIME
Mr. Korpsak asked the Council if there would be a public hearing regarding the new Town Hall and proposed budget. Town Attorney Erard stated that there would be a public hearing on the proposed budget. Council Member Allison stated that the Council already had a public hearing on the subject of the new Town Hall.
Mr. Russell Claar inquired about the upcoming Movie Night that the American Legion would be sponsoring. Council Member Allison answered Mr. Claar’s questions.
Mrs. Susan Webster addressed the Council regarding the buzzards in the Town. Mrs. Webster asked the Council what procedures the Town was planning on to get rid of the buzzards. A discussion followed on the subject. The Council stated that this has to be a coordinated effort and be consistent at every location in Town where the buzzards are roosting to make it uncomfortable, so that they would leave. There was a suggestion to put an artificial hawk or owl at the dumpsters at the Remington Gardens apartments. Town Attorney Erard stated that she would work with the Town Administrator and come back with several recommendations on the subject.

COMMITTEE REPORTS
FINANCE
Council Member Clatterbuck gave the monthly financial report for February. Council Member Clatterbuck addressed the proposed budget changes. Town Administrator Lee gave explanations on the changes that were distributed. Mrs. Lee stated that the Finance Committee will be meeting to go over each line item of the proposed budget.
There was a discussion about replacing the water tank at Lee’s Glen. Town Superintendent Steward stated that the tank will need to be replaced in the future but does not have a cost. Council Member Ashby suggested that Mr. Steward start the research on replacing the tank so that the Council will have a better idea when it comes time to change the tank.

POLICE/PERSONNEL
Council Member Ashby addressed the Council on the subject of the 3% salary increase put into the budget. Mr. Ashby also addressed the Council on the subject of the covering 100% of the full time employee’s health insurance. Mr. Ashby stated that he would like to have some recommendations from Council on both subjects so that the Council is prepared at the beginning of fiscal year 2015-16.
Chief Proffitt addressed the Council about a conversation at a previous meeting regarding the police department using police vehicles for coverage at a rodeo event that is outside of Town limits. Chief Proffitt stated that Council Member Ashby did not have a problem with the coverage as long as the department used the old car and kept a log for review. Chief Proffitt asked the Council for permission to continue covering the rodeo for the upcoming season.
Council Member Ashby clarified Chief Proffitt’s request to provide coverage. Mr. Ashby asked for a consensus of Council in support of the police department covering the rodeo events. Mr. Proffitt stated that the officers were paid directly by the rodeo owners and that insurance is covered on the officers anywhere and anytime as long as they are acting in authority of the law. There was a discussion of the subject.

Council Member Allison motioned to give the police department permission to use the police old vehicle and equipment for the rodeo event. Council Member Ashby seconded the motion. A discussion of clarification on the insurance coverage and for the rodeo event only followed. With no other discussion, the motion carried.
Ayes: Allison, Ashby, Loving
Nays: 0
Abstain: Clatterbuck
Absent: Heaney, Ralls

COMMUITY DEVELOPMENT
Council Member Allison shared with the Council on the date of the first Movie Night. Mr. Allison shared that the date will be April 25. He continued to share that once Town Clerk Bowrin returns from vacation, the equipment will be ordered.
Council Member Allison also shared that now the weather has cleared up, he would be in contact with company who had the pet waste receptacles for installation.

CEMETERY COMMITTEE
Council Member Loving addressed the Council about the complaints of items left on cemetery sites. Mr. Loving stated that there have been items left on sites for as long as he could remember. He stated that if the Town enforces items prohibited for everyone, not just a select few. Council Member Allison suggested that a letter be sent to those who have sites in the cemetery. A discussion followed. There was a suggestion also to put something in the paper giving dates on the cemetery clean up similar to what the Town of Warrenton does. Mayor Billingsley asked for a follow up on this subject.

PUBLIC FACILITIES
There was no report from this committee since Council Member Ralls was not present.
There was a short discussion on the subject of non-motorized vehicles, such as trailers, parked on Franklin Street. Town Attorney Erard stated that even though VDOT owns the streets, the Town can regulate parking.
The subject was referred back to committee.

At this time, Town Administrator Lee asked to go back to Cemetery since the Council was waiting for the arrival of Council Member Heaney.
Town Administrator Lee complimented the staff in regards to a recent funeral in the cemetery.
Mayor Billingsley stated that the Council would move on in the agenda and return to the Water Committee report once Mr. Heaney arrives.

UNFINISHED BUSINESS
Town Superintendent Steward asked for clarification on the subject of the buzzard control. Mr. Steward shared his concern of Town staff hanging items on private property. There was a short discussion on the subject of hanging an owl at Remington Garden Apartments parking lot by the dumpsters.

Council Member Allison shared with the Council that the new Town Hall committee met with the architect. Mr. Allison distributed the plans that were presented at the meeting. Mr. Allison asked that the Council consider approving the plans so that the project can move forward. At this time, the Council held off on the vote until Mr. Heaney arrived to review the plans and vote.

NEW BUSINESS
Town Attorney Erard shared with the Council that Town Clerk Bowrin received some complaints about people not shoveling the sidewalks in front of their property after a snow storm. Ms. Erard stated that in order to enforce the ordinance, staff would have to witness the violation, go to the magistrate, issue a warrant. There, then, would be a hearing on it. Ms. Erard stated that it would be cheaper and easier to purchase equipment and shovel the sidewalk. She continued to state that the Town does not have the authority to bill the citizen for shoveling the sidewalk.
At this time, Council Member Heaney entered the meeting. There was a discussion on the subject about purchasing equipment and the Town’s liability. Mayor Billingsley suggested that the staff check on the cost of such equipment and come back with a recommendation.

At this time, the Council went back to subject of the plans for the new Town Hall.

Council Member Allison motioned to approve these as the final drawings and move on to the next stage, which is getting the plumbing and mechanical plans done as well as the permitting for the building. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Ralls

At this time, Council Member Allison left the meeting.

WATER COMMITTEE
Council Member Heaney addressed the Council regarding the subject of the Remington United Methodist Church community gardens. Mr. Heaney stated that the church thought that they already a water tap when some time ago they paid a reservation for a tap in the amount of $1500.00 because the Town thought that they were going to run out of taps. Mr. Heaney stated at the time the price of a water tap was $3000. He continued to share that the church is now in the need of water for the gardens. Mr. Heaney stated that on Rappahannock Street near the church property, there are galvanized pipes and 3 water main leaks have been repaired along that stretch of piping. Mr. Heaney continued to share that to replace the pipes would cost the Town $4100.00 and to run a new line with the required shut offs to the Remington church property for them to connect and pay for the tap would cost the Town $6400.00. Mr. Heaney suggested that the Town offer to the Church to pay the remainder of the $1500.00 which was the cost of the tap at the time of the reservation fee paid with a written agreement that if the Church decided to sell that property or build a house on the property, they would in addition pay the difference between the $3000 and the current tap fee. A discussion followed on the subject. Town Attorney Erard stated that the Town can’t legally reduce their tap fee price.
A lengthy discussion followed on the subject. Town Attorney Erard suggested that the Methodist church get the water from a neighboring property. Town Superintendent Steward stated that with the permission from the Episcopal church property a “T” would be put on their line and a meter would be put in.
All water would come through the Episcopal line and the additional meter would read what the Methodist church used. This would determine what the Methodist church would pay. Mr. Steward referred to the meter as a subtraction meter. The difference would be sent to WSA for the Episcopal church’s sewer bill. Mr. Steward stated that the Episcopal church would have to agree to allow this to happen. Again, a discussion followed. Mayor Billingsley stated that the Town’s options were exhausted and that the staff will need to work with the Methodist church to do whatever is legally possible. Mr. Heaney followed up to clarify that the Methodist church would need to work with the Episcopal church and get permission from them to run off their meter. The Methodist church would pay for subtraction meter and the equipment and labor to install. The Methodist church would read the subtraction meter to pay the Episcopal church for water used and ask WSA for a policy to not charge for the difference in the meter readings.
Council Member Loving readdressed the subject of original discussion of replacing the galvanized line. Town Superintendent Steward stated that the line only services the Episcopal church parsonage. A discussion followed on the subject. No action was taken at this time on this subject.

STAFF REPORTS
Town Administrator
Town Administrator Lee stated that a citizen expressed interest in purchasing the current Town Hall building. There was a discussion on the subject. This subject was deferred to the New Town Hall committee.

Town Clerk
Town Clerk Bowrin was not present for anything additional to report.

Town Superintendent
Town Superintendent Steward requested to purchase a water pump for the purpose of pumping out water from the meter boxes. Mr. Steward stated that the staff currently uses an electric pump, which wears out. Mr. Steward requested to purchase a gas powered pump to keep in the vehicle that they use more often. Mr. Steward quoted prices for the pump.

Council Member Heaney motioned to purchase a pump at K&M for $439.00. Council Member Ashby seconded the motion. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Allison, Ralls

Town Superintendent Steward stated that the American Flags that are displayed in Town on holidays needs to be replaced. Mr. Steward that 12 flags would cost $277.50.

Council Member Clatterbuck motioned to approve the purchase of 12 new flags and 6 new bracketsk for $277.50. Council Member Ashby seconded the motion. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Allison, Ralls

Town Superintendent Steward shared with the Council that he will be calling about having the tank replaced at the Lee’s Glen property.
Mr. Steward also shared that the staff will be putting the lids back on the dumpsters at the Remington Garden Apartments and installing a fake hawk to help with the buzzard control.

Police Chief
Police Chief Proffitt stated that there is a bill at the State Legislature to allow Towns to issue electronic citations. Mr. Proffitt stated that there is a $5 charge to issue an electronic citation but that would be paid by the offender. Mr. Proffitt stated that if the legislation is passes, he would like the Council to consider adopting an Ordinance to allow the police department to issue electronic citations.

CONSENT AGENDA
Mayor Billingsley asked for any additions or corrections to the draft minutes presented for approval. Mayor Billingsley asked for any questions to the Treasurer’s Report or paid Bill Listing.

Council Member Ashby motioned to adopt the Consent Agenda as presented. Council Member Heaney seconded the motion. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Allison, Ralls

There was a discussion about individuals on the property at the Fifth Street well. Town Attorney Erard recommended that the staff install a sign stating “Authorized Personnel Only”. Mr. Steward stated that he would come back with a price.

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Ashby, Clatterbuck, Heaney, Loving
Nays: 0
Absent: Allison, Ralls

Posted in Approved 2014-15 Minutes | Comments Off

March 9, 2015 Work Session

MONTHLY WORK SESSION
REMINGTON TOWN COUNCIL
MONDAY, 09 MARCH 2015, 7:00 PM
REMINGTON TOWN HALL
203 EAST MAIN STREET, REMINGTON, VA

Mayor Gerald A. Billingsley called the meeting to order at 7:10 pm.

Town Council Members Present: Devada R. Allison
Evan H. “Skeet” Ashby, III
J. Wilson Clatterbuck
Chad M. Ralls

Town Council Members Absent: Van M. Loving
Stanley L. Heaney, Sr.

Town Staff Present: Town Administrator Sharon G. Lee
Town Clerk/Treasurer Kimberly A. Bowrin

Guests Present: Mr. Joseph F. Korpsak, Mr. Fred Kay, Mr. James Ivancic – Fauquier Times Paper

After introducing each person in attendance, Mayor Billingsley invited everyone to stand for the Pledge of Allegiance.

CITIZENS TIME
Mr. Korpsak addressed the Council regarding the most recent snow storms. Mr. Korpsak shared that he noticed that the streets were plowed in a timely manner.

COMMITTEE REPORTS

FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
Town Administrator Lee shared with the Council that the new health insurance rates for F/Y 2016 has increased by $50 a month per employee. Mrs. Lee stated there are currently 4 full time employees with health insurance. Mrs. Lee also stated that even if the Council approves the policy does not mean that the employee would be covered 100%. She stated that discussion would be at budget time. She continued to state that this is just for the purpose of renewing the policy at the same coverage. There was a short discussion on the subject.

Council Member Clatterbuck motioned to go with the renewal and rate increase that is within the packet. Council Member Ralls seconded the motion. The motion carried.
Ayes: Ashby, Allison, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney
Council Member Ashby thanked the staff for their continuing good work during the tax season especially during the foul weather.

CEMETERY COMMITTEE Chair: Loving Member: Allison
Council Member Allison stated that the committee has not met yet regarding items left on cemetery sites. A short discussion followed on the subject. Mr. Allison stated that the committee will bring some recommendations at the next meeting.

WATER COMMITTEE Chair: Heaney Member: Loving
There was no report from this committee.

PUBLIC FACILITIES Chair: Ralls Member: Heaney
Council Member Ralls shared with the Council that the staff made a phone call to Dominion Virginia Power regarding the poles on Franklin Street. Town Administrator Lee asked if the committee had a recommendation regarding trailers parking on the street. There was a discussion on the subject. Mrs. Lee stated that the Town does not currently have an ordinance in this regard. Mrs. Lee stated that she spoke with VDOT and they considered Franklin Street a secondary street. Mrs. Lee stated that the Town Attorney would be ready to address the subject at the next regular meeting.
Council Member Ralls addressed the subject of the request to have a designated handicap parking area on East Main Street. Mr. Ralls suggested that the area with the ramp be striped and designated as a no parking spot and to have a handicap parking spot either right before or after that spot for easier access.

COMMUNITY DEVELOPMENT Chair: Frazier Member: Ralls
Council Member Allison addressed the truck/car show. Mr. Allison stated that he had some great ideas but with the timeline, it would be difficult to set up.
Mr. Allison also shared that he would be purchasing the equipment for Movie Night starting in April.
Mr. Allison stated that the pet waste receptacles will be installed within the next couple of weeks now that the weather is clearing up. There is a short discussion on the location of the pet waste receptacles.
Mr. Allison shared that the Fall Festival Committee has started meeting to begin planning the next fall festival in October.

TOPICS FOR DISCUSSION
Council Member Allison stated that the new Town Hall committee will be meeting with the architect later that week to go over the plans.
Council Member Ralls shared that he would be attending a meeting in Middleburg that currently has incentive programs. Mr. Ralls stated that he would like to see Remington do a program similar with the community gardens program. Mr. Ralls stated that he would have more information at the next meeting.
Town Administrator Lee addressed that subject of the increasingly population of the buzzards. Mrs. Lee stated that the Town has had another citizen concern on the subject. Mrs. Lee stated that she spoke with a professional on the subject. Mrs. Lee gave the Council recommendations given to her. There was a brief discussion on the subject.

STAFF REPORTS
Town Administrator
Town Administrator Lee updated the Council on the subject of the bank franchise tax. Mrs. Lee stated that moving forward the Town should be receiving more funds from the bank franchise tax. However, Mrs. Lee continued, that the BB&T will probably ask for the funds paid to the Town the past three years.
Town Administrator Lee stated that the 125th birthday party for the Town was an enjoyable event and shared that those in attendance had a fun time.
Town Administrator Lee distributed the most recent balances for the Cemetery Trust fund. Mrs. Lee stated that she met with the accountant on this fund. Mrs. Lee gave a brief explanation on the subject. Mrs. Lee stated that there is a finance committee meeting for them to go over the proposed budget line item. Mrs. Lee asked the Council to bring any items or request for expenditures so that the finance committee can get ready to present at the April meeting. Mrs. Lee explained that if funds were allocated for this budget year and was not spent needs to be requested at the next fiscal year.

Town Clerk
Town Clerk Bowrin addressed the Council on the subject of the office copier. Mrs. Bowrin stated that she contacted the service person who works on the office equipment. Mrs. Bowrin shared that the service person felt with the information given that the problem was the developer, which goes after 100,000 copies. Mrs. Bowrin shared that the Town purchased the machine used and currently has 170,000 copies. Mrs. Bowrin gave a quote of $350 for the developer. She continued to state that the service man stated that he could not guarantee that would fix the problem. However, if it is the developer, the machine would be like a new copier. Mrs. Bowrin asked for direction on the copier. A discussion followed.

Council Member Allison motioned to spend $350.00 for the developer plus service call for the repair of the copier. Council Member Ashby seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

Town Clerk Bowrin shared with Council that she would be on vacation and will not be at the next meeting and will not have a Bill Listing available. Mrs. Bowrin requested that when she got back from vacation that she would be able to pay any bills upon approval of the Finance Committee and present a Bill Listing for ratification at the April meeting.

Council Member Allison motioned to allow Mrs. Bowrin to pay any bills upon approval from Council Member Clatterbuck. Council Member Ralls seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

Town Clerk Bowrin shared with the Council that Fire Chief Ian Brill from the Remington Volunteer Fire Department would like to start to attend a meeting once a quarter and have a report for Council about the activities and events of the department. The Council gave a positive response on the subject.

BILL LISTING
Mayor Billingsley asked if there was any questions to the Bill Listing presented for approval.

Council Member Ashby motioned to approve the Bill Listing as presented. Council Member Clatterbuck seconded the motion. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

With no further business before the Council, Council Member Ashby motioned to adjourn with a second by Council Member Clatterbuck. The motion carried.
Ayes: Allison, Ashby, Clatterbuck, Ralls
Nays: 0
Absent: Heaney, Loving

The meeting adjourned at 8:15 p.m.

Posted in Approved 2014-15 Minutes | Comments Off

Regular Monthly Meeting – May 18, 2015

REGULAR MONTHLY MEETING AGENDA
MONDAY, MAY 18, 2015, 7:00 PM
REMINGTON TOWN COUNCIL
REMINGTON VOLUNTEER FIRE & RESCUE DEPARTMENT BUILDING
TRAINING ROOM 1
200 EAST MARSHALL STREET, REMINGTON, VIRGINIA

I. CALL TO ORDER: RECOGNITION OF TOWN COUNCIL, STAFF AND GUESTS

II. PLEDGE OF ALLEGIANCE

III. CITIZENS TIME

IV. COMMITTEE REPORTS

A. COMMUNITY DEVELOPMENT Chair: Allison Member: Ralls

B. FINANCE COMMITTEE Chair: Clatterbuck Member: Ashby
- Resolution to adopt 2015-16 Budget

C. PUBLIC FACILITIES Chair: Ralls Member: Heaney
- Pole Light on East Marshall Street

D. CEMETERY Chair: Loving Member: Allison

E. POLICE/PERSONNEL Chair: Ashby Member: Clatterbuck, Heaney

F. WATER Chair: Heaney Member: Loving

V. UNFINISHED BUSINESS
- Cemetery Text Amendment discussion & authorize to advertise
- Authorize to advertise Ordinance for Electronic Summons System Charges – Police Department
- Lee’s Glen tank repair update

VI. NEW TOWN HALL COMMITTEE REPORT

VII. NEW BUSINESS

VIII. STAFF REPORTS
- Town Administrator
- Town Superintendent
- Town Clerk
- Police Chief

IX. CONSENT AGENDA
– Bill Listing
– Treasurer’s Report
– Draft Minutes: Work Session – April 13; Regular Monthly Meeting – April 20

X. CLOSED SESSION – AS NEEDED

XI. ADJOURNMENT

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